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Records Assistant Jobs in Reading, MA (NOW HIRING)

Ghostshield

Administrative Assistant

Hudson, NH · On-site

$19 - $21/hr

  • Medical

  • Retirement

  • PTO

Perform data entry and maintain accurate records * Assist with light accounting tasks, including invoicing and payment processing * Support purchasing activities and vendor communications * Help ...

Secretary of State

Public Records Specialist

Boston, MA · On-site

$42K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

REPRESENTATIVE TASKS : • Assist in opening administrative appeals pertaining to the Public Records Law; • Manage a case load of appeals and draft determinations concerning compliance with the ...

State of Massachusetts

Public Records Specialist

Boston, MA · On-site

$42K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

REPRESENTATIVE TASKS : · Assist in opening administrative appeals pertaining to the Public Records Law; · Manage a case load of appeals and draft determinations concerning compliance with the ...

Secretary of State

Public Records Specialist

Boston, MA · On-site

$42K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

REPRESENTATIVE TASKS : • Assist in opening administrative appeals pertaining to the Public Records Law; • Manage a case load of appeals and draft determinations concerning compliance with the ...

Opensity solutions

Senior Records Specialist

Boston, MA · On-site

$22 - $27/hr

Safeguard sensitive and confidential records by following established security protocols. * Assist staff with locating and retrieving records in a timely and efficient manner. Compliance & Regulatory ...

K2services

Senior Records Specialist

Boston, MA · On-site

$22 - $27/hr

Safeguard sensitive and confidential records by following established security protocols. * Assist staff with locating and retrieving records in a timely and efficient manner. Compliance & Regulatory ...

Opensity Solutions

Senior Records Specialist

Boston, MA · On-site

$22 - $27/hr

Safeguard sensitive and confidential records by following established security protocols. * Assist staff with locating and retrieving records in a timely and efficient manner. Compliance & Regulatory ...

Opensity Solutions

Senior Records Specialist

Boston, MA · On-site

$22 - $27/hr

Safeguard sensitive and confidential records by following established security protocols. * Assist staff with locating and retrieving records in a timely and efficient manner. Compliance & Regulatory ...

LanceSoft Inc

Records Management II

Andover, MA · On-site

Track entry and verification of records to ensure completeness Perform entry and verification of data to ensure accuracy of data Assist with extracting, analyzing and summarizing data for GMP reports ...

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Showing results 21-40

All JobsRecords JobsRecords Assistant JobsRecords Assistant Jobs in Reading, MA

Records Assistant information

See Reading, MA salary details

$8

$19

$32

How much do records assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for records assistant in Reading, MA is $19.59, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $21.30 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What cities near Reading, MA are hiring for Records Assistant jobs? Cities near Reading, MA with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Reading, MA as of June 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $40,756 per year, or $19.6 per hour.

Administrative Assistant

Ghostshield

Hudson, NH • On-site

$19 - $21/hr

Full-time

Medical, Retirement, PTO

Re-posted 10 days ago

Job description

Ghostshield a leading manufacturer of high-performance concrete sealers and coatings, is seeking a motivated and organized Administrative Assistant to join our growing team. This is an excellent opportunity for someone looking to build a career in business administration, operations, or office management. No prior experience is required—we are willing to train the right candidate.


Responsibilities

  • Print and organize daily shipping labels and shipping documents
  • Schedule freight shipments and coordinate carrier pickups
  • Perform data entry and maintain accurate records
  • Assist with light accounting tasks, including invoicing and payment processing
  • Support purchasing activities and vendor communications
  • Help manage inventory levels and inventory transactions
  • Maintain organized files and documentation
  • Assist with general office and administrative duties as needed


Qualifications

  • Strong attention to detail and organizational skills
  • Basic computer skills and willingness to learn new software
  • Ability to multitask and prioritize responsibilities
  • Positive attitude and strong work ethic
  • Reliable and dependable
  • Excellent written and verbal communication skills


What We Offer

  • On-the-job training
  • Competitive pay based on experience
  • Opportunities for growth and advancement
  • Friendly, team-oriented work environment
  • Full-time position with consistent weekday schedule


Position Details

  • Location: Hudson, NH
  • Job Type: Full-Time
  • Schedule: Monday–Friday 9:00AM-5:00PM


If you are organized, eager to learn, and enjoy working in a fast-paced environment, we'd love to hear from you.


Company Description

Engineered in the lab and proven in the field, Ghostshield is a leading global brand of innovative specialty concrete sealers, water and oil repellents, densifiers, durable epoxy coatings and structural waterproofing systems for the commercial and residential building sectors. The latest advances in nanotechnology and creative chemistry enable Ghostshield to offer the most robust, supercharged and highest performance formulas in the industry.