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Records Assistant Jobs in Chicago, IL (NOW HIRING)

FDR Financial Group

Executive Assistant

Chicago, IL

Organize and maintain executive files and records * Assist in project management and follow up on action items * Handle confidential information with discretion and professionalism * Collaborate with ...

Benedictine University

Records Specialist

Lisle, IL · On-site

$17 - $17.25/hr

Records Specialist Benedictine University is an inclusive academic community, inspired by the ... * Assist students with navigating the student portal and website, answering registration and ...

Benedictine University

Records Specialist

Lisle, IL · On-site

$17 - $17.25/hr

Records Specialist Benedictine University is an inclusive academic community, inspired by the ... * Assist students with navigating the student portal and website, answering registration and ...

Concept Schools

Administrative Assistant

Chicago, IL

$18.50 - $25/hr

Administrative Assistant Reports to: School Principal Department: School Operations Location ... Records and Correspondence * Draft correspondence, memos, forms, and reports for the Principal and ...

Concept Schools

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Horizon Science Academy Saint Paul Administrative Assistant - Reports to: School Principal ... Records and Correspondence * Draft correspondence, memos, forms, and reports for the Principal and ...

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Records Assistant information

See Chicago, IL salary details

$8

$19

$31

How much do records assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for records assistant in Chicago, IL is $19.14, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.82 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Chicago, IL?

The most popular types of Records jobs in Chicago, IL are:

What are popular job titles related to Records Assistant jobs in Chicago, IL?

For Records Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Chicago, IL look for?

The top searched job categories for Records Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Records Assistant jobs?

Cities near Chicago, IL with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 67% In-person, and 33% Hybrid job distribution, with an average salary of $39,820 per year, or $19.1 per hour.

Administrative Assistant

JSL Building Restoration Group

Franklin Park, IL • On-site

$60K - $80K/yr

Full-time

Medical

Re-posted 26 days ago

Job description

JSL Building Restoration Group Inc. is a leader in the building restoration market focusing on all facade and masonry restoration work on commercial, historic, government and hi-rise buildings. We are located in Franklin Park and looking for an experienced professional to work with our team.


JSL Building Restoration Group Inc. is in search of a full-time administrative assistant who will perform general accounting duties such as, overseeing account payables, account receivables, cash receipts, ACH deposits, bank reconciliations, cash disbursements, oversee payroll, union reports/costs, workers compensation and general liability insurance.


Salary position, typical working hours M-F 8AM – 4:30PM (Flexible).

Company committed to training and developing!


Responsibilities include

  • Knowledge of Sage (Peachtree)-QuickBooks (Accounting software a definite plus).
  • Prepare billings AIA (G702/G703), waivers, schedule of values and sworn statements
  • Verifying receipt of funds and recording transactions in a timely manner including ACH deposits.
  • Assist in insurance and bonding company related communication.
  • Ability to handle multiple assignments at one time.
  • Process payroll for union and non-union employees
  • Update and maintain employee records, assist in new hire documentation
  • Assist with employee benefits.
  • Assist with the company certifications, bid qualifications and procurements.
  • Prepare work in progress (WIP) reporting and analysis.
  • Good written and verbal communication skills.


Compensation Package with full benefits based on experience and skill.

Pay range: $60-$80k with bonus