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Records Assistant Jobs in Hawaii (NOW HIRING)

Hawaiian Island Dental Inc

Dental Assistant

Lihue, HI · On-site

$25/hr

Maintain accurate patient records and manage appointment scheduling. Educate patients on proper ... Qualifications Proven experience as a Dental Assistant or similar role in a dental, medical ...

Hawaiian Island Dental Inc

Dental Assistant

Lihue, HI · On-site

$25/hr

Maintain accurate patient records and manage appointment scheduling. Educate patients on proper ... Qualifications Proven experience as a Dental Assistant or similar role in a dental, medical ...

Hawaiian Island Dental Inc

Dental Assistant

Lihue, HI · On-site

$25/hr

Maintain accurate patient records and manage appointment scheduling. Educate patients on proper ... Qualifications Proven experience as a Dental Assistant or similar role in a dental, medical ...

Petco

Veterinary Assistant

Honolulu, HI

$14.50 - $18.25/hr

... and record the electronic medical record. Veterinary Assistants will collect thorough patient ... histories and document the patient visit in the EMRs. * Assist doctors with appointments (routine ...

Petco

Veterinary Assistant

Honolulu, HI · On-site

$14.50 - $18.25/hr

... and record the electronic medical record. Veterinary Assistants will collect thorough patient ... histories and document the patient visit in the EMRs. * Assist doctors with appointments (routine ...

Navvis

Medical Assistant

Aiea, HI · On-site

$20 - $24/hr

The Medical Assistant is responsible for supporting both front office and back office operations to ... Maintain electronic health records by scanning, filing, and entering clinical and quality-related ...

Navvis & Company LLC

Medical Assistant

Aiea, HI · On-site

$20 - $24/hr

The Medical Assistant is responsible for supporting both front office and back office operations to ... Maintain electronic health records by scanning, filing, and entering clinical and quality-related ...

CONFIDENTIAL

Be Seen First

Medical Assistant

Honolulu, HI · On-site

$27 - $29/hr

The Medical Assistant interviews examinees, measures vital signs and records information on examinees' charts, draws and collects blood samples from examinees, prepares specimens for laboratory ...

PuroClean

Administrative Assistant

Pearl City, HI · On-site

$18 - $20/hr

... records, files, and administrative systems Office, Operations & Coordination • Coordinate office and warehouse supply purchasing • Assist with basic technology setup and troubleshooting • ...

Aptive

$17.50 - $23/hr

Maintain patient records in accordance with Joint Commission and DTF/MTF requirements. * Assist during administration of anesthesia. * Assist in placement and removal of sutures. * Dispose of ...

Aptive

$17.50 - $23/hr

Maintain patient records in accordance with Joint Commission and DTF/MTF requirements. * Assist during administration of anesthesia. * Assist in placement and removal of sutures. * Dispose of ...

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Records Assistant information

See Hawaii salary details

$8

$19

$31

How much do records assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for records assistant in Hawaii is $19.29, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $20.96 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Hawaii?

The most popular types of Records jobs in Hawaii are:

What are popular job titles related to Records Assistant jobs in Hawaii?

For Records Assistant jobs in Hawaii, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Hawaii look for?

The top searched job categories for Records Assistant jobs in Hawaii are:

What cities in Hawaii are hiring for Records Assistant jobs?

Cities in Hawaii with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Hawaii as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,129 per year, or $19.3 per hour.

Administrative Assistant

PuroClean Property Restoration Services of Kapolei

Pearl City, HI • On-site

$18 - $20/hr

Full-time

Medical, Dental, Vision, PTO

Re-posted 6 days ago

Job description

Benefits:
  • Competitive salary
  • Health insurance
  • Paid time off

Position Overview
The Administrative Assistant is a trusted, detail-driven role responsible for supporting daily business operations through organization, follow-through, and strong administrative execution. This role requires high integrity, sound judgment, and discretion when handling sensitive information.
 
 This position is for someone who enjoys being behind the scenes of an organization, ensuring details are handled, systems stay organized, and leaders are supported through consistent, reliable administrative work. The right person is adaptable, organized, and comfortable shifting priorities throughout the day.
Core Responsibilities
Administrative Support
·   Provide day-to-day administrative support to leadership
·   Prepare meeting agendas, take meeting minutes, and track follow-ups
·   Manage calendars, meetings, reminders, and scheduling needs
·   Handle business email correspondence with professionalism and discretion
·   Maintain organized records, files, and administrative systems
Office, Operations & Coordination
·   Coordinate office and warehouse supply purchasing
·   Assist with basic technology setup and troubleshooting
·   Support vehicle-related administration (registrations, inspections, documentation)
·   Assist with compliance-related tracking and renewals, as directed
·   Conduct basic research and coordination related to tools, vendors, or services
Finance & Records Support
·   Prepare checks and documentation for bill payments
·   Support year-end documentation (e.g., 1099 preparation)
·   Maintain organized records for utilities, subscriptions, and service accounts
Internal Support & Culture
·   Assist with planning internal events and seasonal activities
·   Support employee recognition efforts (birthdays, milestones, appreciation)
·   Provide general administrative support for team initiatives and special projects
Additional administrative duties and projects will be assigned as needed.
Benefits & Perks
·   Competitive pay, based on experience
·   Medical, dental, and vision insurance
·   Paid time off, including vacation and holidays
·   Consistent weekday schedule
·   Stable, locally owned company with supportive leadership
·   Opportunity for growth and increased responsibility over time
Qualifications
·   Strong organizational and time-management skills
·   Proficient in Microsoft Office (Word, Excel, Outlook)
·   Comfortable learning new systems and technology
·   Ability to manage multiple priorities with minimal supervision
·   Reliable transportation to the office
Ideal Candidate Profile
·   Operates with high integrity and confidentiality
·   Dependable, organized, and detail-oriented
·   Able to pivot quickly and manage interruptions calmly
·   Enjoys ownership and completing tasks start to finish
·   Proactive, resourceful, and solution-oriented
·   Communicates clearly and professionally
·   Thrives in a support-focused, behind-the-scenes role