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Records Assistant Jobs in Hawaii (NOW HIRING)

KumabeHR

Accounting Specialist

Honolulu, HI · On-site

$19 - $25/hr

The Accounting Specialist will analyze information, maintain complete and accurate records, assist with routine accounting duties, and provide prompt, courteous responses to inquiries or complaints ...

Bank of Hawaii

Records Management Clerk II

Honolulu, HI · On-site

$19 - $21.89/hr

Researches and retrieves customer information using online data base and hard copy records and ... As a Bank of Hawaii employee, you ensure (or assist with ensuring) compliance with applicable laws ...

Bank of Hawaii

Records Management Clerk II

Honolulu, HI · On-site

Minimum 2 to 3 years of experience in record management related operations. Should have 1 to 2 ... As a Bank of Hawaii employee, you ensure (or assist with ensuring) compliance with applicable laws ...

People & Paws Pharmacy

Pharmacist

Wailea, HI · On-site

$55 - $65/hr

Maintain accurate documentation and pharmacy records. * Assist with inventory management and medication procurement. * Resolve insurance and prescription-related issues. Compounding & Clinical ...

The-Kahala-Hotel-

Engineering Office Manager

Honolulu, HI · On-site

$63 - $77/hr

Maintain employee and training records * Assist with new-hire paperwork and departmental onboarding * Track required certifications, licenses, and training * Follow up on employee coaching and ...

New

Vetcelerator

Veterinary Receptionist

Keaau, HI · On-site

Obtain and update accurate patient information and records * Assist clients with inquiries and provide information about our veterinary services * Collect payments and maintain financial records

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Records Assistant information

See Hawaii salary details

$8

$19

$31

How much do records assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for records assistant in Hawaii is $19.29, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $20.96 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Hawaii?

The most popular types of Records jobs in Hawaii are:

What are popular job titles related to Records Assistant jobs in Hawaii?

For Records Assistant jobs in Hawaii, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Hawaii look for?

The top searched job categories for Records Assistant jobs in Hawaii are:

What cities in Hawaii are hiring for Records Assistant jobs?

Cities in Hawaii with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Hawaii as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,129 per year, or $19.3 per hour.

Medical Records Assistant (Non Nurse)

Life Care Center of Hilo

Hilo, HI • On-site

$19 - $23.16/hr

Full-time

Posted 26 days ago

Job description

Position Summary
The Medical Records Assistant (Non Nurse) assists with patients' clinical records, including coding, auditing, and record management in accordance with all applicable laws, regulations, and Life Care standards.
Education, Experience, and Licensure Requirements
  • High school diploma or equivalent
  • Prior medical records experience preferred

Specific Job Requirements
  • Demonstrate knowledge of State and Federal legal requirements relating to documentation, confidentiality, and legal issues pertaining to health information
  • Effectively communicate with physicians, nursing staff, and allied health personnel
  • Demonstrate efficient usage of complex computer software systems
  • Functional knowledge in field of practice
  • Make independent decisions when circumstances warrant such action
  • Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post acute care facility
  • Implement and interpret the programs, goals, objectives, policies, and procedures of the department
  • Perform proficiently in all competency areas including but not limited to: patient rights, and safety and sanitation
  • Maintains professional working relationships with all associates, vendors, etc
  • Maintains confidentiality of all proprietary and/or confidential information
  • Understand and follow company policies including harassment and compliance procedures
  • Displays integrity and professionalism by adhering to Life Care's Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training

Essential Functions
  • Accurately audit and complete ongoing reviews of all patients' clinical records to ensure documentation and performance compliance
  • Accurately maintain current, overflow, and discharged record filing system
  • Understand and apply LTC payment systems, including Medicare
  • Apply the use of ICD 10 CM coding
  • Understanding of HIPAA requirements
  • Exhibit excellent customer service and a positive attitude towards patients
  • Assist in the evacuation of patients
  • Demonstrate dependable, regular attendance
  • Concentrate and use reasoning skills and good judgment
  • Communicate and function productively on an interdisciplinary team
  • Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours
  • Read, write, speak, and understand the English language

An Equal Opportunity Employer

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