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Records Assistant Jobs in Hawaii (NOW HIRING)

Honsador Lumber

ADMINISTRATIVE ASST.

Kailua Kona, HI · On-site

$23 - $25/hr

Alpha Electric Supply - KONA, HI Join one of Hawaii's leading electrical supply companies and become part of a team dedicated to providing exceptional administrative services for our Kona Branch.

KumabeHR

Accounting Specialist

Honolulu, HI

$19 - $25/hr

The Accounting Specialist will analyze information, maintain complete and accurate records, assist with routine accounting duties, and provide prompt, courteous responses to inquiries or complaints

County of Kauai

Police Records Technician I

Lihue, HI · On-site

$40K - $55K/yr

Police Records Technician I This posting is for external candidates only. Current County of Kaua'i employees, must apply on the Internal Career Site. Job Summary: Independently performs the full

Bank of Hawaii

Records Management Clerk II

Honolulu, HI · On-site

$19 - $21.89/hr

Under the direction of the Manager, this position is responsible for document reproduction, scanning, and retrieval of customer information relating to Demand Deposit, Savings, Mortgage, Consumer and

Bishop & Company, Inc.

Accounting Specialist

Honolulu, HI · On-site

$19 - $25/hr

Bishop & Company is seeking an Accounting Specialist to join a respected local organization on Oahu. We are looking for detail-oriented professionals who enjoy working in a fast-paced environment and

Posted today

Acro Service Corporation

Be Seen First

Clerk

Waimea, HI · On-site

$19 - $21/hr

A Clerk plays a vital role in supporting office operations through various administrative and clerical tasks. This position involves maintaining records, organizing files, handling correspondence,

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All JobsRecords JobsRecords Assistant JobsRecords Assistant Jobs in Hawaii

Records Assistant information

See Hawaii salary details

$8

$19

$31

How much do records assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for records assistant in Hawaii is $19.29, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $20.96 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Hawaii? The most popular types of Records jobs in Hawaii are:
What are popular job titles related to Records Assistant jobs in Hawaii? For Records Assistant jobs in Hawaii, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Hawaii look for? The top searched job categories for Records Assistant jobs in Hawaii are:
What cities in Hawaii are hiring for Records Assistant jobs? Cities in Hawaii with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Hawaii as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,129 per year, or $19.3 per hour.

ADMINISTRATIVE ASST.

Honsador Lumber

Kailua Kona, HI • On-site

$23 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 17 days ago

Job description

Alpha Electric Supply – KONA, HI

Join one of Hawaii's leading electrical supply companies and become part of a team dedicated to providing exceptional administrative services for our Kona Branch.



Compensation & Benefits

  • Competitive hourly pay (based on experience)
  • 11 paid holidays per year
  • Vacation benefits
  • Sick leave benefits
  • Medical, Dental & Vision Insurance
  • 401(k) Retirement Plan with Company Match (after one year of eligibility)
  • Employee Stock Purchase Plan
  • Career growth opportunities
  • Stable, full-time position


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Prepare purchase orders and coordinate the procurement of inventory, office, warehouse, and branch supplies.
  • Schedule inbound freight and coordinate delivery logistics as needed.
  • Prepare and process daily bank deposits.
  • Perform inventory-related administrative functions, including monthly inventory entries, cycle count documentation, and inventory adjustments.
  • Assist in investigating and resolving inventory discrepancies to maintain inventory accuracy.
  • Assist with scheduled physical inventories and cycle counts in accordance with the Company's inventory control program.
  • Create expense purchase orders (POs) in Agility and process non-inventory invoices by obtaining required approvals and submitting documentation to Accounts Payable.
  • Allocate freight invoices to inventory and verify appropriate cost distribution.
  • Confirm customer pick tickets have been accurately invoiced and resolve discrepancies as needed.
  • Scan, electronically file, and maintain branch records in accordance with Company record retention policies.
  • Maintain vehicle registration, licensing, safety, and compliance records.
  • Assist with branch safety documentation, reporting, and administrative compliance activities.
  • Provide general administrative support to branch personnel, including preparing reports, maintaining records, coordinating communications, and supporting daily branch operations.
  • Perform other administrative and operational duties as assigned to support efficient branch operations.
  • Other duties may be assigned.


QUALIFICATIONS

  • High school diploma or equivalent required.
  • Previous administrative, customer service, or office support experience preferred.
  • Strong proficiency with Microsoft Office (Word, Excel, Outlook).
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Ability to prioritize multiple tasks and meet deadlines.
  • Excellent verbal and written communication skills.
  • Ability to work independently while contributing to a team environment.
  • Previous experience with ERP systems or inventory software is a plus.



WHY JOIN ALPHA ELECTRIC SUPPLY?

At Alpha Electric Supply, our employees are the foundation of our success. We offer a stable work environment, excellent benefits, opportunities for career advancement, and the chance to be part of a company that has proudly served Hawaii for decades.

If you're organized, dependable, and enjoy supporting a busy team while providing exceptional customer service, we'd love to hear from you. Apply today and become part of the Alpha Electric Supply family!