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Records Assistant Jobs in Alberta (NOW HIRING)

Mahi Printing & Signage Ltd

Office Assistant

Calgary, AB · On-site

CA$16 - CA$22/hr

Process customer payments and maintain records. * Assist with order tracking and customer follow-ups. * Organize files, documents, and office supplies. * Support management with administrative tasks ...

GFL Environmental

Dispatcher

Edmonton, AB · On-site

Enter data and maintain accurate records * Assist with general office and sales support tasks * Distribute, collect and review route sheets for proper days end data entry. * Dispatch calls to routes ...

ACCEL Schools

School Office Manager

Calgary, AB · On-site

The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and ...

Aramark

Food Service Worker

Edmonton, AB · On-site

The Food Service Worker will assist the manager with food/meal preparation; maintain cash receipts and meal records. Assist manager in completing daily reports. Maintain high standards of quality in ...

Aramark

Food Service Worker

Edmonton, AB · On-site

The Food Service Worker will assist the manager with food/meal preparation; maintain cash receipts and meal records. Assist manager in completing daily reports. Maintain high standards of quality in ...

Aramark

Food Service Worker

Edmonton, AB · On-site

The Food Service Worker will assist the manager with food/meal preparation; maintain cash receipts and meal records. Assist manager in completing daily reports. Maintain high standards of quality in ...

Aramark

Food Service Worker

Edmonton, AB

The Food Service Worker will assist the manager with food/meal preparation; maintain cash receipts and meal records. Assist manager in completing daily reports. Maintain high standards of quality in ...

Co op

Accountant-Olds, AB-Westview Co-op

Olds, AB

Prepare financial statements and examine accounting records. * Assist all business units with financial matters. * Calculate, file, and process all required corporate remittances. * Provide guidance ...

Aramark

Booster Juice Team Member

Edmonton, AB

The Booster Juice Team Member will assist the manager with food/meal preparation; maintain cash receipts and meal records. Assist manager in completing daily reports. Maintain high standards of ...

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Records Assistant information

See Alberta salary details

$11

$18

$27

How much do records assistant jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for records assistant in Alberta is $18.49, according to ZipRecruiter salary data. Most workers in this role earn between $13.94 and $21.63 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Alberta? The most popular types of Records jobs in Alberta are:
What are popular job titles related to Records Assistant jobs in Alberta? For Records Assistant jobs in Alberta, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Alberta look for? The top searched job categories for Records Assistant jobs in Alberta are:
What cities in Alberta are hiring for Records Assistant jobs? Cities in Alberta with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Alberta as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $38,456 per year, or $18.5 per hour.

Office Assistant

Mahi Printing & Signage Ltd

Calgary, AB • On-site

CA$16 - CA$22/hr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Overview
We are seeking a detail-oriented and organized Office Assistant to support our administrative team. This role is vital in maintaining smooth office operations, providing excellent customer service, and ensuring efficient handling of clerical tasks. The ideal candidate will possess strong computer skills, proficiency in invoicing softwares, and any experience in office or printing & signage environments. This position offers an opportunity to contribute to a professional setting with diverse responsibilities.

Duties

  • Answer incoming phone calls and greet customers in a professional manner.
  • Respond to customer emails and inquiries.
  • Prepare quotes, invoices, and work orders.
  • Schedule appointments and coordinate with production staff.
  • Process customer payments and maintain records.
  • Assist with order tracking and customer follow-ups.
  • Organize files, documents, and office supplies.
  • Support management with administrative tasks as required.
  • Maintain a clean and welcoming reception area.

Requirements

  • Proven clerical or administrative experience, preferably in an office or Sign shop setting
  • Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and invoicing
  • Experience in the print, sign, or graphic design industry is an asset but not required.
  • Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
  • Exceptional typing speed and accuracy; attention to detail for proofreading documents
  • Experience with data entry, filing systems, and record management
  • Strong customer service skills with professional phone etiquette and support capabilities
  • Ability to handle multi-line phone systems confidently and courteously
  • Must be reliable, organized, and able to work independently while supporting team needs