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Record Assistant Jobs in Silver Spring, MD (NOW HIRING)

Opensity solutions

Records Associate

Washington, DC · On-site

$30/hr

Safeguard sensitive and confidential records by following established security protocols. * Assist staff with locating and retrieving records in a timely and efficient manner. Compliance & Regulatory ...

K2services

Records Associate

Washington, DC · On-site

$30/hr

Safeguard sensitive and confidential records by following established security protocols. * Assist staff with locating and retrieving records in a timely and efficient manner. Compliance & Regulatory ...

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Record Assistant information

What are the key skills and qualifications needed to thrive as a record assistant, and why are they important?

To thrive as a Record Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database software is typically required. Strong communication, time management, and reliability help ensure smooth coordination and accurate record maintenance. These skills are crucial for maintaining data integrity, supporting workflow efficiency, and ensuring compliance with organizational policies.

What is a record assistant?

Record Assistants are professionals responsible for organizing, maintaining, and managing records and documents within an organization. Their duties typically include filing, retrieving, and tracking records; ensuring the accuracy and security of documents; and assisting with data entry or record digitization. Record Assistants often work in offices, hospitals, schools, or government agencies, supporting efficient information management and compliance with record-keeping regulations.

What are some typical challenges faced by record assistants, and how can they be managed effectively?

Record Assistants often face challenges such as handling large volumes of documents, ensuring accurate data entry, and maintaining confidentiality. Managing these challenges requires strong organizational skills, attention to detail, and adherence to data security protocols. Many organizations use electronic records management systems, so being comfortable with technology and regularly updating skills can help Record Assistants work efficiently and reduce errors.

What are the most commonly searched types of Record jobs in Silver Spring, MD?

The most popular types of Record jobs in Silver Spring, MD are:

What are popular job titles related to Record Assistant jobs in Silver Spring, MD?

For Record Assistant jobs in Silver Spring, MD, the most frequently searched job titles are:

What job categories do people searching Record Assistant jobs in Silver Spring, MD look for?

The top searched job categories for Record Assistant jobs in Silver Spring, MD are:

Record Assistant jobs near you
Infographic showing various Record Assistant job openings in Silver Spring, MD as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Office Assistant (School of Medicine, Pediatric GI)

Johns Hopkins University

Baltimore, MD • On-site

$35K - $43K/yr

Other

Re-posted 4 days ago

Johns Hopkins University rating

8.0

Company rating: 8.0 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

188th of 618 rated colleges and universities

Job description

Office Assistant

School of Medicine, Pediatric GI is seeking an Office Assistant to provide general clerical and administrative support to the assigned office or department.

Specific Duties & Responsibilities

  • Maintain calendar and schedule appointments and meetings.
  • Complete various requests for office supplies and equipment.
  • Assist with preparation of correspondence, manuscripts, and grant proposals.
  • Type, format, edit, and proof materials and communications.
  • Support the coordination and execution of special events.
  • Make routine travel and hotel accommodations.
  • Organize and maintain paper and electronic files.
  • Perform data entry.
  • Open, sort and screen mail.
  • Support and organize various office activities and/or priorities.
  • Collect documents and scan physical documents into digital formats.
  • Resolve inquiries and advise on university procedures as needed.
  • Greet and assist visitors and customers.
  • Answer telephone, screen and assist callers, and relay messages.
  • Other duties as assigned.

In addition to the responsibilities described above

  • Manage incoming electronic faxes and distribute documents appropriately within the electronic medical record system.
  • Scan, upload, index, and maintain patient medical records in accordance with departmental procedures and compliance standards.
  • Ensure timely processing of patient-related documentation, including laboratory results, referrals, authorizations, and ancillary testing records.
  • Assist with preparation, organization, and packing of purge files for off-site storage and records retention activities.
  • Perform other clerical and administrative support duties as assigned to support daily clinic operations.
Minimum Qualifications
  • High school diploma or graduation equivalent.
  • Six months of related experience.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
  • Customer service experience.
  • Experience with electronic medical records systems.
  • Ability to manage high-volume document processing in a fast-paced medical office environment.

Classified Title: Office Assistant Role/Level/Range: ATO 37.5/02/OC Starting Salary Range: $15.70 - $25.25 HRLY ($22.00 targeted; Commensurate w/exp.) Employee group: Casual / On Call Schedule: M-F; days and hours will vary FLSA Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Ped Gastroenterology Personnel area: School of Medicine

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About Johns Hopkins University

Sourced by ZipRecruiter

Gilman believed that teaching and research go hand in hand—that success in one depends on success in the other—and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. In 145 years, we haven’t strayed from that vision. This is still a destination for excellent, ambitious scholars and a world leader in teaching and research. Distinguished professors mentor students in the arts and music, humanities, social and natural sciences, engineering, international studies, education, business, and the health professions. Those same faculty members, along with their colleagues at the university’s Applied Physics Laboratory, have made us the nation’s leader in federal research and development funding every year since 1979. That’s a fitting distinction for America’s first research university, a place that has revolutionized higher education in the U.S. and continues to bring knowledge and discoveries to the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Baltimore, MD, US

Year founded

1876

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