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Reconciliation Assistant Jobs in Appleton, WI (NOW HIRING)

Tweet/Garot Mechanical

Accountant

De Pere, WI · On-site

Reconcile vendor statements and resolve discrepancies or disputed invoices * Maintain W-9 records and assist with 1099 preparation at year-end * Respond to vendor inquiries regarding payment status

gnc

Accounting - Accounting Assistant

Appleton, WI · On-site

$22/hr

Reconcile and match vendor invoices to source documents such as receiving documents or freight ... Reconcile physical inventory reports to system reports and adjust accordingly. * Assist with filing ...

gnc

Accounting - Accounting Assistant

Appleton, WI · On-site

$22/hr

Reconcile and match vendor invoices to source documents such as receiving documents or freight ... Reconcile physical inventory reports to system reports and adjust accordingly. * Assist with filing ...

Summit BHC

Accounting Assistant on-site

Green Bay, WI · On-site

$23/hr

The Accounting Assistant is responsible for applying the principles of accounting to prepare ... Maintains monthly spreadsheet for reconciliation of payments received/posted. * Updates and ...

Halron Lubricants

Bulk Dispatch Assistant

Green Bay, WI · On-site

... Assistant to support our dispatch and logistics operations in Green Bay. Our service area includes ... This position plays a critical role in ensuring accurate order processing, delivery reconciliation ...

Halron Lubricants

Bulk Dispatch Assistant

Green Bay, WI · On-site

... Assistant to support our dispatch and logistics operations in Green Bay. Our service area includes ... This position plays a critical role in ensuring accurate order processing, delivery reconciliation ...

Halron Lubricants

Bulk Dispatch Assistant

Green Bay, WI · On-site

... Assistant to support our dispatch and logistics operations in Green Bay. Our service area includes ... This position plays a critical role in ensuring accurate order processing, delivery reconciliation ...

Halron Lubricants

Bulk Dispatch Assistant

Green Bay, WI · On-site

... Assistant to support our dispatch and logistics operations in Green Bay. Our service area includes ... This position plays a critical role in ensuring accurate order processing, delivery reconciliation ...

SEEK Careers Staffing

Office Assistant

Kimberly, WI · On-site

$20 - $25/hr

Job Summary We are seeking a detail-oriented and organized Office Assistant to support daily ... Reconcile bank and credit card statements. * Create and maintain spreadsheets, reports, and ...

Park Lawn Corporation

Administrative Assistant

Appleton, WI · On-site

$17.50 - $23.75/hr

Financial assistant programs encouraging employees through education and development in industry ... Prepares daily deposit reports and reconciliations * Processes and codes all business invoices for ...

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Reconciliation Assistant information

What skills and qualifications are needed to be a reconciliation assistant?

To thrive as a Reconciliation Assistant, you generally need strong numerical aptitude, attention to detail, and a background in finance or accounting, often supported by relevant qualifications such as an associate's degree or bookkeeping certification. Familiarity with reconciliation software, spreadsheets like Microsoft Excel, and accounting systems such as SAP or QuickBooks is typically required. Strong organizational skills, problem-solving abilities, and effective communication set standout candidates apart in this role. These skills and qualities are essential for ensuring accurate financial records, detecting discrepancies, and supporting smooth financial operations.

What is a reconciliation assistant?

Reconciliation Assistants are professionals who support the financial reconciliation process within an organization. Their primary role involves comparing internal financial records with external statements, such as bank statements or vendor invoices, to identify and resolve discrepancies. They help ensure the accuracy of financial data, assist with audits, and maintain compliance with accounting standards. Reconciliation Assistants often use accounting software and spreadsheets to track transactions and communicate with other departments to clarify any mismatches.

What challenges do reconciliation assistants face and how can they be managed?

Reconciliation Assistants often face challenges such as dealing with large volumes of financial data, identifying discrepancies quickly, and meeting tight reporting deadlines. To manage these effectively, attention to detail and strong organizational skills are crucial. Utilizing reconciliation software, maintaining clear communication with other finance team members, and establishing consistent processes can help minimize errors and improve efficiency. Proactively addressing discrepancies and escalating unresolved issues also ensures smooth operations and supports overall financial accuracy.
What are popular job titles related to Reconciliation Assistant jobs in Appleton, WI? For Reconciliation Assistant jobs in Appleton, WI, the most frequently searched job titles are:
What job categories do people searching Reconciliation Assistant jobs in Appleton, WI look for? The top searched job categories for Reconciliation Assistant jobs in Appleton, WI are:
What cities near Appleton, WI are hiring for Reconciliation Assistant jobs? Cities near Appleton, WI with the most Reconciliation Assistant job openings:
Reconciliation Assistant jobs near you
Infographic showing various Reconciliation Assistant job openings in Appleton, WI as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Accountant

Tweet/Garot Mechanical

De Pere, WI • On-site

Full-time

PTO

Posted 11 days ago

Job description

Application Instructions
Please complete all sections of the application thoroughly and accurately. Providing complete information helps us better understand your qualifications and ensures timely consideration of your application.
Position Description
The Accountant is responsible for supporting the day-to-day financial operations of the company, with primary focus on accounts payable, payroll processing, and general ledger support. This role ensures accurate and timely processing of vendor and subcontractor invoices, payroll for hourly and salaried employees (including certified payroll and prevailing wage requirements where applicable), and month-end reconciliations that support job costing across active projects. This position works closely with Project Managers, field supervisors, and the accounting team to maintain accurate job cost data and audit-ready documentation.
Duties and Responsibilities:
Accounts Payable
  • Process vendor and subcontractor invoices, matching to purchase orders and/or job cost codes
  • Verify coding accuracy for job costing (project, phase, cost type) before posting
  • Prepare and process weekly/biweekly check runs, ACH payments, and wire requests
  • Reconcile vendor statements and resolve discrepancies or disputed invoices
  • Maintain W-9 records and assist with 1099 preparation at year-end
  • Respond to vendor inquiries regarding payment status
  • Monitor AP aging and flag past-due items for review

Payroll
  • Collect, review, and process weekly or biweekly timesheets/time entries, including certified payroll data if applicable
  • Verify job cost allocation of labor hours across projects
  • Process payroll runs, including calculating overtime, prevailing wage rates, union fringe benefits, and multi-state withholding where relevant
  • Prepare and submit union benefit and certified payroll reports
  • Reconcile payroll registers to general ledger postings
  • Assist with garnishments, benefit deductions, and PTO/leave balance tracking
  • Support quarterly and annual payroll tax filings (941s, state unemployment, W-2s)

General Bookkeeping / GL Support
  • Perform bank and credit card reconciliations
  • Assist with month-end close tasks, including account reconciliations and supporting schedules
  • Support job cost reporting by reconciling subledgers (AP, payroll) to the general ledger
  • Prepare sales/use tax filings
  • Help prepare backup documentation for audits
  • Maintain organized, audit-ready files for AP and payroll documentation
  • Other duties as assigned

Position Requirements
Preferred Knowledge, Experience & Skills Requirements:
  • Bachelor's degree in Accounting
  • 2-5 years of public accounting experience is a must
  • Outstanding organizational skills with the capacity to multitask and efficiently plan and prioritize to ensure all deadlines are met with a high-quality work product
  • Ability to work proactively and independently as well as with a team in a fast-paced and high growth environment with emphasis on accuracy and timeliness
  • Very good analytical skills and strong attention to detail
  • Must have strong proficiency in MS Office, particularly Excel and accounting software
  • Must have good written and oral communication skills
  • Confidentiality and integrity is a must
  • Occasional travel to the regional office may be required

These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.
Equal Opportunity Employer
TWEET GAROT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

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