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Receptionist Intake Coordinator Jobs (NOW HIRING)

PensaNET

Medical Receptionist Intake and Triage

Pensacola, FL · On-site

$15.50 - $19/hr

... intake and triage, and telemedical presenter. Positions are available for a Medical Receptionist in ... The applicant will be directly responsible for the overall administration, coordination, and ...

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How much do receptionist intake coordinator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for receptionist intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What is a receptionist intake coordinator?

A Receptionist Intake Coordinator is a professional who serves as the first point of contact for clients or patients at an organization, such as a medical office, law firm, or social services agency. This role involves greeting visitors, answering phone calls, scheduling appointments, and collecting initial information or paperwork needed for new clients. They play a crucial role in ensuring a welcoming environment and efficient intake process, helping to direct clients to the appropriate services or personnel. The position requires strong organizational, communication, and interpersonal skills.

What are the key skills and qualifications needed to thrive as a receptionist intake coordinator?

To thrive as a Receptionist Intake Coordinator, you need strong organizational skills, attention to detail, and experience in administrative or customer service roles, often supported by a high school diploma or equivalent. Familiarity with office software, electronic health record (EHR) systems, and multi-line phone systems is commonly required. Excellent communication, professionalism, and the ability to handle sensitive information with discretion are standout soft skills for this role. These skills ensure smooth client intake, efficient office operations, and a positive first impression for clients and visitors.

How does a receptionist intake coordinator typically collaborate with other departments in a healthcare setting?

As a Receptionist Intake Coordinator, you'll frequently interact with medical staff, administrative teams, and sometimes insurance coordinators to ensure smooth patient onboarding. You may relay important information about new patients, verify documentation, and help schedule initial appointments, requiring clear communication and attention to detail. This collaborative approach helps maintain efficient workflows, prevents delays in patient care, and supports a positive experience for both patients and staff. Being proactive and approachable is key, as you'll often serve as the first point of contact for both patients and internal teams.

What is the difference between Receptionist Intake Coordinator vs Medical Secretary?

AspectReceptionist Intake CoordinatorMedical Secretary
CredentialsHigh school diploma; some roles may require certification in healthcare administrationHigh school diploma; certification in medical office administration often preferred
Work EnvironmentFront desk, patient intake areas, healthcare facilitiesMedical offices, clinics, hospitals, administrative areas
Primary ResponsibilitiesGreeting patients, scheduling, initial patient information collectionManaging medical records, appointment scheduling, billing support

The Receptionist Intake Coordinator primarily handles patient check-in and scheduling at the front desk, focusing on patient interaction and data collection. Medical Secretaries support administrative tasks like managing records and billing. Both roles require strong communication skills and healthcare knowledge, but the Intake Coordinator is more patient-facing, while the Medical Secretary handles backend administrative duties.

What cities are hiring for Receptionist Intake Coordinator jobs?

Cities with the most Receptionist Intake Coordinator job openings:

What states have the most Receptionist Intake Coordinator jobs?

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Receptionist Intake Coordinator jobs near you
Infographic showing various Receptionist Intake Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

Intake Specialist/Receptionist

Richmond, TX • On-site

Law Office of Bryan Fagan
Law Firms • 1 - 10 employees
Learn more about Law Office of Bryan Faganexternal

$14.50 - $19.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 28 days ago

Job description

The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters. We have (11) offices in Texas: (2) offices in Houston (Corporate and River Oaks,) and (1) office in Atascocita, Humble, Kingwood, The Woodlands, Austin, Dallas, San Antonio, Fort Worth, and Humble.
Are you organized with a good work ethic, and self-disciplined? If so, we would love for you to join our growing team of Intake Specialist/Receptionist.
We are seeking an experienced and motivated individual to join our firm as an Intake Specialist/Receptionist. As part of our intake team, you are the first point of contact for most new clients, gathering case information and coordinating their entry into our system. You accurately document the clients' case details, qualify the lead before placing them in our scheduling system and directing them to the appropriate consultation process. You must have strong communication skills, experience with accurate data entry, and the desire to learn common legal terminology.
Bring your reliable and upbeat personality to our firm!
Responsibilities:
  • Meet daily call quota to qualify potential new clients.
  • Build rapport with callers via email, phone or in-person.
  • Gather data from inquiries to qualify potential new clients.
  • Prepare necessary reports.
  • Scan documents
  • Prepare documents
  • Handle high volume incoming and outgoing calls
  • Follow script to gather information from callers
  • Enter information into an online system
  • Front desk reception responsibilities required.
  • Gather reports at the end of the shift
  • 2+ years of experience as a intake coordinator, high volume receptionist or customer service representative or office support role.
  • Prior experience handling high volume call most preferred.
  • Proven computer skills for look up and data entry.
  • Have the ability to learn new technology and databases.
  • Must have a track record of reliability and on time service.
  • Have strong verbal, written, or in-person communication skills.
  • Must be highly organized and be able to prioritize tasks.
  • Bilingual in Spanish mostly preferred
  • 401K - with matching up to 5%!
  • Medical Insurance
  • Dental insurance
  • Health insurance
  • Vision insurance
  • Life Insurance
  • Long & Short Term Disability Insurance
Equal Opportunity Statement:
We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.

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