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Receptionist Intake Coordinator Jobs (NOW HIRING)

FloMed Infusion Services

Intake Coordinator

Princeton, NJ · On-site

$21 - $25/hr

We are seeking a full-time Intake Coordinator for our location in Brick, NJ. Requirements ... Performs the registration, receptionist, and secretarial duties in the Medical Office * Validates ...

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How much do receptionist intake coordinator jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for receptionist intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What is a receptionist intake coordinator?

A Receptionist Intake Coordinator is a professional who serves as the first point of contact for clients or patients at an organization, such as a medical office, law firm, or social services agency. This role involves greeting visitors, answering phone calls, scheduling appointments, and collecting initial information or paperwork needed for new clients. They play a crucial role in ensuring a welcoming environment and efficient intake process, helping to direct clients to the appropriate services or personnel. The position requires strong organizational, communication, and interpersonal skills.

What are the key skills and qualifications needed to thrive as a receptionist intake coordinator?

To thrive as a Receptionist Intake Coordinator, you need strong organizational skills, attention to detail, and experience in administrative or customer service roles, often supported by a high school diploma or equivalent. Familiarity with office software, electronic health record (EHR) systems, and multi-line phone systems is commonly required. Excellent communication, professionalism, and the ability to handle sensitive information with discretion are standout soft skills for this role. These skills ensure smooth client intake, efficient office operations, and a positive first impression for clients and visitors.

How does a receptionist intake coordinator typically collaborate with other departments in a healthcare setting?

As a Receptionist Intake Coordinator, you'll frequently interact with medical staff, administrative teams, and sometimes insurance coordinators to ensure smooth patient onboarding. You may relay important information about new patients, verify documentation, and help schedule initial appointments, requiring clear communication and attention to detail. This collaborative approach helps maintain efficient workflows, prevents delays in patient care, and supports a positive experience for both patients and staff. Being proactive and approachable is key, as you'll often serve as the first point of contact for both patients and internal teams.

What is the difference between Receptionist Intake Coordinator vs Medical Secretary?

AspectReceptionist Intake CoordinatorMedical Secretary
CredentialsHigh school diploma; some roles may require certification in healthcare administrationHigh school diploma; certification in medical office administration often preferred
Work EnvironmentFront desk, patient intake areas, healthcare facilitiesMedical offices, clinics, hospitals, administrative areas
Primary ResponsibilitiesGreeting patients, scheduling, initial patient information collectionManaging medical records, appointment scheduling, billing support

The Receptionist Intake Coordinator primarily handles patient check-in and scheduling at the front desk, focusing on patient interaction and data collection. Medical Secretaries support administrative tasks like managing records and billing. Both roles require strong communication skills and healthcare knowledge, but the Intake Coordinator is more patient-facing, while the Medical Secretary handles backend administrative duties.

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Receptionist Intake Coordinator jobs near you
Infographic showing various Receptionist Intake Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

Legal Receptionist / New Client Intake Coordinator

Santa Rosa, CA • On-site

Carroll Law Office
See more jobs at Carroll Law Officeexternal

$19.75 - $26.75/hr

Other

Posted 6 days ago

Job description

Description
We are a busy, established family law firm seeking a professional, personable, and highly organized Legal Receptionist / New Client Intake Coordinator to join our team.
This is an important front-office position with primary responsibility for answering incoming calls and managing the initial intake process for potential new clients. You will take ownership of our established intake process, using written procedures and templates to ensure each potential client is promptly contacted, properly screened, accurately documented, and prepared for a consultation with our New Client Manager.
Family law clients are often contacting us during a difficult or stressful time. We are looking for someone who can be warm and compassionate while remaining professional, confident, organized, and focused on moving each caller through the appropriate next steps.
Responsibilities
$45
Qualifications
Previous experience in a law firm, professional office, receptionist, intake, customer service, or administrative position is preferred. Family law experience is a plus, but is not required. Strong telephone, computer, communication, and organizational skills are essential.

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