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Receptionist Intake Coordinator Jobs in Indiana (NOW HIRING)

Dhvaj

Medical Receptionist

Jeffersonville, IN · On-site

$16 - $18/hr

... intake forms, and general administrative questions. * Maintain accurate patient records in the ... Support providers and clinical staff with front-office coordination as needed. * Participate in ...

Dhvaj Inc

Medical Receptionist

Jeffersonville, IN · On-site

$15.75 - $19.25/hr

... intake forms, and general administrative questions. * Maintain accurate patient records in the ... Support providers and clinical staff with front-office coordination as needed. * Participate in ...

DHVAJ

Medical Receptionist

Jeffersonville, IN · On-site

$15.75 - $19.25/hr

... intake forms, and general administrative questions. * Maintain accurate patient records in the ... Support providers and clinical staff with front-office coordination as needed. * Participate in ...

Dhvaj

Medical Receptionist

Jeffersonville, IN · On-site

$15.75 - $19.25/hr

... intake forms, and general administrative questions. * Maintain accurate patient records in the ... Support providers and clinical staff with front-office coordination as needed. * Participate in ...

Dr. Lori Davidson

Be Seen First

Medical Receptionist

Greenwood, IN · On-site

$16 - $18/hr

Distribute, collect, and process necessary intake paperwork. * Payment Collection: Collect patient ... Telehealth Coordination: Contact patients prior to scheduled telehealth "visits" to provide an ...

New

Dr. Lori Davidson

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Medical Receptionist

Greenwood, IN · On-site

$16 - $18/hr

Distribute, collect, and process necessary intake paperwork. * Payment Collection: Collect patient ... Telehealth Coordination: Contact patients prior to scheduled telehealth "visits" to provide an ...

New

Hanger, Inc.

Patient Access Coordinator

Fort Wayne, IN · On-site

$15.50 - $19.75/hr

Patient Intake: Verify and update patient demographics and insurance details during check-in ... Experience in a receptionist position or experience with medical front office procedures preferred.

Williams Healthcare Indy

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Front Desk Patient Coordinator

Carmel, IN · On-site

$19 - $30/hr (+ commission)

Prepare and manage new patient paperwork, consent forms, and intake documentation. * Maintain an ... Prior front desk, medical receptionist, or customer service experience required. * Experience in a ...

Hanger, Inc.

Patient Access Coordinator

Fort Wayne, IN · On-site

$15.50 - $19.75/hr

Patient Intake: Verify and update patient demographics and insurance details during check-in ... Experience in a receptionist position or experience with medical front office procedures preferred.

Hanger, Inc.

Patient Access Coordinator

Fort Wayne, IN · On-site

$15.50 - $19.75/hr

Patient Intake: Verify and update patient demographics and insurance details during check-in ... Experience in a receptionist position or experience with medical front office procedures preferred.

Hanger

Patient Access Coordinator

Fort Wayne, IN · On-site

$15.50 - $19.75/hr

... Patient Intake: Verify and update patient demographics and insurance details during check-in ... Experience in a receptionist position or experience with medical front office procedures preferred.

Northampton Community College

Secretary III

Fowler, IN · On-site

This position serves as the primary point of contact for visitors and inquiries, coordinates office ... Serve as the primary receptionist and point of contact for students, faculty, staff, visitors, and ...

All JobsReceptionist Intake JobsReceptionist Intake Coordinator JobsReceptionist Intake Coordinator Jobs in Indiana

Receptionist Intake Coordinator information

What is a receptionist intake coordinator?

A Receptionist Intake Coordinator is a professional who serves as the first point of contact for clients or patients at an organization, such as a medical office, law firm, or social services agency. This role involves greeting visitors, answering phone calls, scheduling appointments, and collecting initial information or paperwork needed for new clients. They play a crucial role in ensuring a welcoming environment and efficient intake process, helping to direct clients to the appropriate services or personnel. The position requires strong organizational, communication, and interpersonal skills.

What are the key skills and qualifications needed to thrive as a receptionist intake coordinator?

To thrive as a Receptionist Intake Coordinator, you need strong organizational skills, attention to detail, and experience in administrative or customer service roles, often supported by a high school diploma or equivalent. Familiarity with office software, electronic health record (EHR) systems, and multi-line phone systems is commonly required. Excellent communication, professionalism, and the ability to handle sensitive information with discretion are standout soft skills for this role. These skills ensure smooth client intake, efficient office operations, and a positive first impression for clients and visitors.

How does a receptionist intake coordinator typically collaborate with other departments in a healthcare setting?

As a Receptionist Intake Coordinator, you'll frequently interact with medical staff, administrative teams, and sometimes insurance coordinators to ensure smooth patient onboarding. You may relay important information about new patients, verify documentation, and help schedule initial appointments, requiring clear communication and attention to detail. This collaborative approach helps maintain efficient workflows, prevents delays in patient care, and supports a positive experience for both patients and staff. Being proactive and approachable is key, as you'll often serve as the first point of contact for both patients and internal teams.

What is the difference between Receptionist Intake Coordinator vs Medical Secretary?

AspectReceptionist Intake CoordinatorMedical Secretary
CredentialsHigh school diploma; some roles may require certification in healthcare administrationHigh school diploma; certification in medical office administration often preferred
Work EnvironmentFront desk, patient intake areas, healthcare facilitiesMedical offices, clinics, hospitals, administrative areas
Primary ResponsibilitiesGreeting patients, scheduling, initial patient information collectionManaging medical records, appointment scheduling, billing support

The Receptionist Intake Coordinator primarily handles patient check-in and scheduling at the front desk, focusing on patient interaction and data collection. Medical Secretaries support administrative tasks like managing records and billing. Both roles require strong communication skills and healthcare knowledge, but the Intake Coordinator is more patient-facing, while the Medical Secretary handles backend administrative duties.

Receptionist Intake Coordinator jobs near you

Medical Receptionist

Jeffersonville, IN • On-site

Dhvaj
See more jobs at Dhvajexternal

$16 - $18/hr

Full-time

Medical, PTO

Posted 25 days ago

Job description

Company: GetWell HealthSystems
Location: Jeffersonville, Indiana
Job Type: Full-Time | On-Site
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Job Summary
GetWell HealthSystems is seeking a professional, organized, and patient-focused Medical Receptionist to join our healthcare team in Jeffersonville, Indiana. The Medical Receptionist will serve as the first point of contact for patients and visitors while supporting the day-to-day administrative operations of the medical office.
The ideal candidate will provide exceptional customer service, maintain accurate patient information, and help ensure a smooth and welcoming experience for every patient.
Key Responsibilities
  • Greet patients and visitors in a friendly, professional, and compassionate manner.
  • Check patients in and out and ensure all required information is completed accurately.
  • Answer incoming phone calls, respond to general inquiries, and route calls to the appropriate department or provider.
  • Schedule, confirm, reschedule, and cancel patient appointments.
  • Verify patient demographics, insurance information, and eligibility.
  • Assist patients with registration, intake forms, and general administrative questions.
  • Maintain accurate patient records in the electronic medical record (EMR/EHR) system.
  • Collect co-pays, payments, and other patient balances when applicable.
  • Process referrals, medical records requests, faxes, messages, and other office documentation.
  • Coordinate communication between patients, providers, nurses, and other clinical staff.
  • Maintain patient confidentiality and comply with HIPAA and organizational policies.
  • Monitor patient flow and communicate delays or scheduling concerns appropriately.
  • Maintain a clean, organized, and professional front-desk and waiting-area environment.
  • Provide compassionate assistance to patients who may have questions or concerns.
  • Complete daily administrative and clerical tasks accurately and on time.
  • Support providers and clinical staff with front-office coordination as needed.
  • Participate in staff meetings, training, and process-improvement activities.
  • Perform other duties as assigned.

Qualifications
  • High school diploma or GED required.
  • Previous medical receptionist, healthcare, front-desk, or customer service experience preferred.
  • Experience working in a medical office or healthcare environment is a plus.
  • Knowledge of medical terminology and insurance verification preferred.
  • Experience with EMR/EHR systems preferred.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Strong attention to detail and organizational abilities.
  • Ability to multitask and work effectively in a fast-paced healthcare environment.
  • Basic computer proficiency, including Microsoft Office and electronic healthcare systems.
  • Ability to handle confidential and sensitive patient information professionally.
  • Reliable, punctual, and professional with a positive attitude.

Work Schedule
Full-Time | Monday-Friday | 8:00 AM-5:00 PM
This is an on-site position at the GetWell HealthSystems location in Jeffersonville, Indiana.
Benefits & Growth Opportunities
  • Full-time weekday schedule
  • Paid time off
  • Health benefits
  • Supportive healthcare team environment
  • Professional development and training opportunities
  • Opportunities for career growth and advancement

Equal Opportunity
GetWell HealthSystems is committed to providing an inclusive and professional workplace and encourages qualified candidates from diverse backgrounds to apply.

Apply