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Reception Assistant Jobs in Michigan (NOW HIRING)

University of Michigan

HR Assistant

Ann Arbor, MI · On-site

$48K - $55K/yr

Dean's Suite Reception and Operations * Serve as the first point of contact at the Dean's Suite reception desk. * Welcome and assist visitors, students, faculty, and staff. * Manage mail, conference ...

Lathrup primary care

Be Seen First

Medical Receptionist Medical Assistant

Lathrup Village, MI · On-site

$19 - $21/hr

The Medical Receptionist Medical Assistant plays a crucial role in ensuring smooth operations ... medical reception or assisting * High school diploma or equivalent * Knowledge of medical ...

Workbox Staffing

Administrative Assistant

Nunica, MI

$25/hr

Maintaining a clean and organized reception area In addition, you may assist with customer and contact information in HubSpot and provide general administrative support as needed. What We're Looking ...

McLaren

Receptionist Medical Assistant

Flint, MI · On-site

$16 - $19.75/hr

Preferred: * 1 year previous medical office/ reception experience. * Certified Medical Assistant. Equal Opportunity Employer of Minorities/Females/Disabled/Veterans We are committed to encouraging ...

McLaren

Receptionist Medical Assistant

Flint, MI · On-site

$16 - $19.75/hr

Preferred: * 1 year previous medical office/ reception experience. * Certified Medical Assistant. Equal Opportunity Employer of Minorities/Females/Disabled/Veterans We are committed to encouraging ...

Advantage Health Centers

$19 - $22/hr

To assist the Dentist in providing Clinical dental services and outreach community services in ... Cross-training in other dental support positions as necessary, i.e., reception, oral surgery, etc.

McLaren Flint

Receptionist Medical Assistant

Flint, MI · On-site

$16 - $19.75/hr

Preferred: * 1 year previous medical office/ reception experience. * Certified Medical Assistant. Equal Opportunity Employer of Minorities/Females/Disabled/Veterans We are committed to encouraging ...

McLaren Flint

Receptionist Medical Assistant

Flint, MI · On-site

$16 - $19.75/hr

Preferred: * 1 year previous medical office/ reception experience. * Certified Medical Assistant. Equal Opportunity Employer of Minorities/Females/Disabled/Veterans We are committed to encouraging ...

Wayne Health

Clinical Assistant

Detroit, MI · On-site

We are seeking a motivated pre-medical student to join our team as a Clinical Assistant at our ... Perform reception duties including answering telephones and taking and relaying messages • ...

Advantage Health Centers

$19 - $22/hr

To assist the Dentist in providing Clinical dental services and outreach community services in ... Cross-training in other dental support positions as necessary, i.e., reception, oral surgery, etc.

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All JobsReception JobsReception Assistant JobsReception Assistant Jobs in Michigan

Reception Assistant information

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Michigan? The most popular types of Reception jobs in Michigan are:
What cities in Michigan are hiring for Reception Assistant jobs? Cities in Michigan with the most Reception Assistant job openings:
Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Michigan as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

HR Assistant

University of Michigan

Ann Arbor, MI • On-site

$48K - $55K/yr

Full-time

Medical, Life, Retirement

Posted 12 days ago

University Of Michigan rating

8.1

Company rating: 8.1 out of 10

Based on 144 frontline employees who took The Breakroom Quiz

156th of 616 rated colleges and universities

Job description

How to Apply
A cover letter and resume are important submissions for the hiring team to get a sense of your experience. A cover letter is required to be considered for this position. In the cover letter, please let us know how this position will align with your career aspirations and skills. Submit both a cover letter and resume as one file (because of system limitations).
For questions about this role or accommodation requests, contact [email protected]
Who We Are
The School of Kinesiology is currently the fourth largest school at the University of Michigan - the top public research institution in the country. Currently, we have three undergraduate majors, six graduate degree programs, and 35 research labs and centers. We are proud to occupy the fully renovated School of Kinesiology Building. Read more about us here .
Job Summary
In this newly designed role, you will play a pivotal onsite role in providing a welcoming environment, recruiting and onboarding processes, records and compliance management, and other complex administrative functions while collaborating with multiple customer groups. As the HR Assistant, you will ensure prompt, efficient, and professional responses to employee inquiries. Reporting to the Senior Director of Human Resources, you will receive functional direction from multiple individuals, and will support the HR team in providing the highest level of customer service to all School of Kinesiology constituents.
A link to the full job description can be found here .
Responsibilities*
Temporary Staff Management
  • Process temporary staff postings, hires, onboarding, and offboarding.
  • Track I-9 completion and expirations, student-to-non-student conversions, and appointment purges.
  • Ensure compliance with U-M temporary staff policies and manage extension requests.
  • Respond to temporary staff questions and coordinate with shared services HR staff.

Dean's Suite Reception and Operations
  • Serve as the first point of contact at the Dean's Suite reception desk.
  • Welcome and assist visitors, students, faculty, and staff.
  • Manage mail, conference room reservations, supplies, kitchen areas, shared spaces, and first aid materials.
  • Maintain reception and suite spaces, report facility issues, and coordinate office plant maintenance.
  • Support suite culture through tasks such as managing staff birthdays.

Human Resources Administrative Support
  • Draft HR letters and communications using templates.
  • Support HR transactions in partnership with shared services HR Coordinators.
  • Send approved HR communications and assist with meetings, catering, logistics, and materials.
  • Update employee work addresses and phone numbers in HR systems.
  • Provide additional administrative support during peak periods.

Faculty and Staff Search/Hiring Support
  • Coordinate interviews and scheduling for staff searches.
  • Support faculty job postings and external advertising processes.
  • Arrange faculty candidate travel, lodging, transportation, meals, and campus logistics.
  • Prepare candidate materials, folders, welcome items, hospitality supplies, and office spaces.
  • Track and submit recruitment-related expenses.

Data Management and Timekeeping
  • Maintain HR content on the school intranet.
  • Manage HR and personnel files, document retention, and mandatory training tracking.
  • Coordinate scanning of documents into university personnel files.
  • Review timesheets, ensure correct time reporting codes, and follow up on missing time or approvals.
  • Troubleshoot payroll issues and communicate timekeeping reminders.

Other HR Projects
  • Review and edit HR reports, documents, templates, and processes.
  • Create and manage surveys using tools such as Qualtrics and Google Forms.
  • Provide additional HR project support as assigned and approved by the supervisor.

Required Qualifications*
  • 2+ years of related administrative support experience
  • High school diploma
  • High level of proficiency with technology and software (Word, Excel, PowerPoint, Access, Google Workspace, Adobe Acrobat, Zoom)

Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .
Additional Information
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
  • Generous time off
  • A retirement plan that provides two-for-one matching contributions with immediate vesting
  • Many choices for comprehensive health insurance
  • Life insurance
  • Long-term disability coverage
  • Flexible spending accounts for healthcare and dependent care expenses
  • Maternity and parental leave
  • University commitment to providing reasonable accommodations to individuals with disabilities

Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Detail
Job Opening ID
280727
Working Title
HR Assistant
Job Title
HR Assistant Intermediate
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
School Kinesiology
Department
School of Kinesiology
Posting Begin/End Date
7/27/2026 - 8/10/2026
Salary
$48,000.00 - $55,000.00
Career Interest
Administration
Human Resources

What University Of Michigan employees say

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About University of Michigan

Sourced by ZipRecruiter

The University of Michigan (U-M), based in Ann Arbor, MI, US, is one of America's most esteemed institutions in higher education. Established in 1817, it presides in the industry of education and research, providing a range of services including undergraduate, graduate, and professional education programs. Complementing this is an extensive research activity that has significantly contributed to various fields, from healthcare to engineering, humanities to sports. Upholding its mission "to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values", U-M consistently ranks among the top universities globally, a testament to its tradition of excellence in learning and research, and a deep commitment to innovation and discovery.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Ann Arbor, MI, US

Year founded

1817

Social media

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