ZipRecruiter

Log In

1

Reception Assistant Jobs in Illinois (NOW HIRING)

CSL

Reception

Champaign, IL · On-site

$16.61 - $18.13/hr

Entity: CSL Plasma Job Category: Plasma Operations Job Family: Plasma Center Operations Job Type: Part Time Location: Champaign, Illinois, United States Employer Reference: R-284433 Responsibilities ...

Leigh and Co.

Assistant Wedding Coordinator

Chicago, IL · On-site

$150/hr

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions.

Sinai Chicago

Office Assistant-Radiology

Chicago, IL · On-site

$17.25 - $22.75/hr

Distribute and assist with completing questionnaires required for specific imaging modalities or ... Perform general office duties, including monitoring reception area supplies and notifying the ...

Sinai Chicago

Office Assistant-Radiology

Chicago, IL

$17.25 - $22.75/hr

Distribute and assist with completing questionnaires required for specific imaging modalities or ... Perform general office duties, including monitoring reception area supplies and notifying the ...

Junction Events

Front Office Assistant

Chicago, IL

$49K - $59K/yr

We are looking for a capable and friendly Front Office Assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming ...

Junction Events

Front Office Assistant

Chicago, IL · On-site

$49K - $59K/yr

We are looking for a capable and friendly Front Office Assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming ...

previous pagenext page

Showing results 21-40

All JobsReception JobsReception Assistant JobsReception Assistant Jobs in Illinois

Reception Assistant information

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Illinois? The most popular types of Reception jobs in Illinois are:
What cities in Illinois are hiring for Reception Assistant jobs? Cities in Illinois with the most Reception Assistant job openings:
Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Office Coordinator (Reception & Events)

Clarity Partners LLC

Chicago, IL • On-site

$60K - $75K/yr

Full-time

Posted 11 days ago

Job description

Description

Voted one of Chicago's Best Places to Work by the Chicago Tribune for the ninth year in a row, Clarity Partners is hiring! 

Clarity Partners is seeking an Office Coordinator (Reception & Events) local to Chicago, IL. The Office Coordinator is energetic, thoughtful, and creative team player who will provide comprehensive support to executive and operational team members, as well as handle day-to-day office responsibilities. This role will report in a fully on-site setting. 

Responsibilities:

  • Greet visitors and clients with a professional and friendly demeanor while handling incoming and outgoing mail and packages.
  • Answer and direct phone calls, emails, and other inquiries.
  • Maintain and manage the office area to ensure a clean, organized, and welcoming space.
  • Ensure office supplies and kitchen are stocked and order necessary items when needed.
  • Ensure office organization is well-kept and routinely checked. 
  • Assist with general office upkeep and any administrative tasks to support office operations.
  • Schedule meetings and appointments for clients, team members, and executives.
  • Coordinate conference room bookings and prepare meeting spaces.
  • Manage office calendars and ensure timely and efficient scheduling of appointments and events.
  • Provide clerical support to various departments as needed (filing, data entry, etc.).
  • Conceptualize and execute engaging internal and external events that boost team morale, culture, and cross-functional collaboration.
  • Lead end-to-end event planning for company gatherings, client events, and celebrations, managing creative vision, logistics, and flawless execution.

Requirements

 Requirements:

  • High school diploma or equivalent required; associate's degree or higher preferred.
  • 2+ years of experience in a receptionist or front desk role, preferably in an office or IT consulting environment.
  • 2+ years of experience in event coordination and management.
  • Excellent interpersonal and communication skills, with the ability to build relationships at all levels of the organization.
  • Exceptional organizational and time management skills, with the ability to handle multiple priorities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Smartsheet.
  • Comfortable using office equipment (phones, fax, copier, etc.).
  • Ability to maintain a professional demeanor and appearance at all times.
  • Strong problem-solving skills and a proactive attitude.
  • Flexibility to work periodic evening hours to support events, deadlines, or time-sensitive priorities.

Clarity is committed to fair and equitable compensation practices. For the Office Coordinator (Reception & Events), the base salary pay range is $60,000 - $75,000. The range represents a good faith estimate that Clarity reasonably expects to pay for this job at the time of posting. Compensation will depend upon an individual's skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time. 

Apply