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Reception Assistant Jobs in Illinois (NOW HIRING)

Scout Partners

Project Assistant

Chicago, IL

Project Assistant A well-established Chicago law firm is seeking a polished, dependable, and ... Provide back-up reception coverage, including greeting clients and visitors in a professional and ...

Elevate Care North Branch

Reception

Niles, IL · On-site

$17/hr

Reception - Elevate Care! Are you a friendly and organized professional with a passion for ... In this role, you will provide front desk support, assist visitors, and ensure smooth daily ...

The Oaks at Elevate Care

Reception

Des Plaines, IL

$15.25 - $20.25/hr

Reception - Elevate Care! Are you a friendly and organized professional with a passion for ... In this role, you will provide front desk support, assist visitors, and ensure smooth daily ...

Addison Group

Front Desk Reception Admin

Schaumburg, IL · On-site

$23.50 - $24/hr

Welcome and assist employees, guests, and visitors upon arrival * Manage the main reception area and provide professional front desk coverage * Answer incoming calls, determine the appropriate ...

Puttshack

Host / Hostess / Reception

Skokie, IL · On-site

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

Puttshack

Host / Hostess / Reception

Skokie, IL

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

Puttshack

Host / Hostess / Reception

Oak Brook, IL · On-site

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

Puttshack

Host / Hostess / Reception

Oak Brook, IL · On-site

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

Puttshack

Host / Hostess / Reception

Oak Brook, IL

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

Puttshack

Host / Hostess / Reception

Skokie, IL · On-site

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

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Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What are the most commonly searched types of Reception jobs in Illinois?

The most popular types of Reception jobs in Illinois are:

What cities in Illinois are hiring for Reception Assistant jobs?

Cities in Illinois with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Illinois as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Project Assistant

Scout Partners

Chicago, IL

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 26 days ago

Job description

Project Assistant

A well-established Chicago law firm is seeking a polished, dependable, and service-oriented Project Assistant to join its administrative team. This is a great opportunity for someone who enjoys working in a professional environment, interacting with attorneys, staff, clients, and visitors, and handling a variety of responsibilities throughout the day.

The Project Assistant will serve as back-up coverage for reception, assist catering needs and other administrative functions.

Responsibilities include:

  • Provide back-up reception coverage, including greeting clients and visitors in a professional and welcoming manner.
  • Answer and route incoming telephone calls when providing reception coverage.
  • Assist with visitor coordination and building/security procedures.
  • Assist with copying, scanning, document preparation, filing, mailing, and other administrative projects.
  • Coordinate catering for client meetings, attorney meetings, and firm events, including ordering, setup, presentation, and cleanup.
  • Prepare conference rooms for meetings and ensure rooms remain organized and client-ready.
  • Help maintain common areas, conference rooms, and hospitality areas.
  • Coordinate with vendors and internal departments when necessary.
  • Handle special projects and additional administrative responsibilities as assigned.

Qualifications:

  • 1–3 years of administrative, office, reception, hospitality, or professional services experience preferred.
  • Law firm or other professional services experience is a plus but not required.
  • Strong customer service skills and a professional demeanor.
  • Excellent verbal communication and interpersonal skills.
  • Comfortable interacting with attorneys, executives, clients, and visitors.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize multiple assignments and respond to changing needs.
  • Proficiency with Microsoft Office, including Outlook,
  • Dependable, flexible, and willing to pitch in wherever needed.
  • Ability to work both independently and as part of a team.