ZipRecruiter

Log In

1

Real Estate Office Admin Jobs (NOW HIRING)

Team Thiel

Real Estate Office Assistant

Mclean, VA · On-site

$36K - $49K/yr

Prior experience in the real estate industry or as an office manager * Flexible working schedule to accommodate clients on nights and weekends About Team Thiel We are Team Thiel serving the DC-MD-VA ...

PLACE

Real Estate Office Coordinator

WA · On-site

$47K - $66K/yr

Qualifications The Real Estate Office Coordinator at Keller Williams Bothell Market Center must be a growth-minded and accountable professional with a college diploma, blending technical expertise in ...

previous pagenext page

Showing results 21-40

All JobsReal Estate JobsReal Estate Sales JobsReal Estate Assistant JobsReal Estate Office Admin Jobs

Real Estate Office Admin information

See salary details

$12

$21

$34

How much do real estate office admin jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for real estate office admin in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What does a real estate office admin do?

A Real Estate Office Admin provides administrative support to real estate agents and brokers by managing paperwork, scheduling appointments, maintaining records, and handling client communications. They are often responsible for organizing files, coordinating property showings, and preparing real estate documents such as contracts and listings. Their role is essential in ensuring the office runs smoothly and efficiently, contributing to a professional and organized work environment. Strong organizational and communication skills are key for success in this position.

What are the key skills and qualifications needed to thrive as a real estate office admin?

To thrive as a Real Estate Office Admin, you need strong organizational skills, attention to detail, and familiarity with real estate processes, usually supported by a high school diploma or equivalent. Proficiency with office software like Microsoft Office, real estate CRM platforms, and transaction management systems is commonly required. Excellent communication, multitasking abilities, and a customer service mindset help you stand out in coordinating with clients and agents. These skills and qualities are crucial for ensuring smooth office operations, effective client interactions, and supporting the overall productivity of the real estate team.

What are some common challenges faced by a real estate office admin, and how can they be effectively managed?

Real Estate Office Admins often juggle multiple tasks such as scheduling showings, managing client communications, and processing paperwork, all while supporting agents and maintaining office efficiency. A key challenge is prioritizing urgent tasks during busy periods, especially when handling time-sensitive documents like contracts or listings. Effective time management, clear communication, and strong organizational skills are essential to stay on top of these demands. Utilizing real estate management software and developing efficient filing systems can also help streamline daily responsibilities and reduce stress.

What is the difference between Real Estate Office Admin vs Real Estate Assistant?

AspectReal Estate Office AdminReal Estate Assistant
CredentialsBasic administrative skills, possibly real estate license or certificationReal estate license often required; administrative skills also necessary
Work EnvironmentOffice setting, handling administrative tasks for multiple agentsOffice or field setting, supporting agents with client interactions and paperwork
Employer & Industry UsageReal estate brokerages, agencies, property management firmsReal estate brokerages, agencies, real estate teams
Common Search & ComparisonOften searched together; admin handles office tasks, assistants support agents directly

In summary, a Real Estate Office Admin primarily manages office operations, scheduling, and administrative tasks, while a Real Estate Assistant supports agents with client interactions, property showings, and paperwork. Both roles are essential in real estate firms but differ in scope and responsibilities.

More about Real Estate Office Admin jobs

What cities are hiring for Real Estate Office Admin jobs?

Cities with the most Real Estate Office Admin job openings:

What states have the most Real Estate Office Admin jobs?

States with the most job openings for Real Estate Office Admin jobs include:

What are popular job titles related to Real Estate Office Admin jobs?

For Real Estate Office Admin jobs, the most frequently searched job titles are:

Real Estate Office Admin jobs near you
Infographic showing various Real Estate Office Admin job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 87% Full Time, 9% Part Time, and 2% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Real Estate Office Administrator (FT Year Round)

Thompsonville, MI • On-site

crystalmountain
See more jobs at crystalmountainexternal

$15.25 - $21/hr

Full-time

Re-posted 10 days ago

Job description

Job Summary

The Office Administrator performs administrative functions in the real estate office including office reception, maintaining accurate records, marketing property listings, and providing agent and client support.   

Job Duties and Responsibilities

  • Provide excellent guest service through office reception during the work week (typically 9:00am – 3:30pm Mon – Fri), as well as other peak periods throughout the year, including Property Owners’ Weekends and special events.
  • Effectively manage the Real Estate office, including inventory and ordering, organization and oversight of physical space, and equipment maintenance.
  • Compose and type routine correspondence, make copies, and send outgoing messages.
  • Coordinate meetings and conference calls.
  • Responsible for maintaining confidential files and general organization including effectively managing the Real Estate team calendars.
  • Responsible for effectively maintaining and updating Customer Relationship Management (CRM) tool – ACT software. Managing interactions with current and potential prospects, streamlining processes, assisting agents to increase sales production.
  • File correspondence and other records, maintaining organization of resident files (electronic and hard copy).
  • Prioritization of correspondence (i.e. proactively identifying e-mails and other correspondence in need of immediate attention).
  • Support policies, procedures, and systems to increase office efficiency.
  • Prepare and maintain all listing materials and documents and maintain and update all listings in the MLS systems.
  • Prepare contract documents and compile associated documents; track the documents, obtain appropriate signatures; distribute and file the documents accordingly.
  • Prepare closing information, order titles, prepare and distribute closing checks and maintain closed sale files.
  • Design, develop, and maintain marketing materials and displays including the listing photography. 
  • Manage and maintain the CPI website in conjunction with CEI Marketing Department.
  • Prepare meaningful Brokerage & CPI reports to include sales tracking.
  • Distribute sales leads to sales associates and respond to inquiries as necessary.
  • Schedule and secure property listing renewals, coordinate property showings and open houses.
  • Manage property owner key distribution, scheduling of home inspection and appraisal access to properties.
  • Other duties as assigned.

Job Specifications

Competencies:

  • Advanced knowledge of Microsoft Office Suite applications (Excel, Word, Outlook, PowerPoint) and InDesign. Able to create accurate reports in Excel with formulas and graphs.
  • Effective business writing skills (grammar, vocabulary, clarity and brevity).
  • Clear and concise verbal communication skills.
  • Self-directed and able to maximize use of time, resources and technology.
  • Able to analyze, interpret and present data in various formats.
  • Able to work with computers, faxes, copiers, scanners and various other technologies in offices and on resort.
  • Knowledgeable in digital photography and photo editing.
  • Maintains office, employee and company confidentiality at all times.
  • Dependable and meets goals.
  • Exemplifies professional conduct and adherence to company Core Values.

Education:

  • Minimum of an AA/AS degree; Bachelor’s degree preferred.
  • Combination of education and experience that enables performance of all aspects of the position.

Physical & Other Requirements:

  • While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms.
  • The employee must regularly lift and /or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  • Some evenings, weekends and holidays are a regular part of the schedule.
  • Must have excellent attendance and conduct record for consideration.
  • Non-smoking candidates preferred.

Apply