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Real Estate Office Admin Jobs (NOW HIRING)

Onni Group

Real Estate Office Administrator

Chicago, IL · On-site

$26.44 - $31.25/hr

The Real Estate Office Administrator is responsible for administrative functions for the Onni Chicago corporate office, asset management, and development/construction teams. The Real Estate Office ...

Houlihan Lawrence

Real Estate Office Administrator

Hudson, NY · On-site

$21.50 - $25.62/hr

Houlihan Lawrence is hiring for a Part-Time Office Administrator in our Hudson, NY office. Purpose ... Duties may vary depending on the size of the real estate sales office. This position will be onsite ...

DARWISH TEAM LLC

Real Estate office assistant

Brighton, MI

$34K - $46K/yr

Company Description RE/MAX Platinum-Brighton is part of a multi-office real estate network serving Southeast Michigan, with locations in Ann Arbor, Brighton, Fenton, and the Hartland areas. The ...

DARWISH TEAM LLC

Real Estate office assistant

Brighton, MI

$34K - $46K/yr

Company Description RE/MAX Platinum-Brighton is part of a multi-office real estate network serving Southeast Michigan, with locations in Ann Arbor, Brighton, Fenton, and the Hartland areas. The ...

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Real Estate Office Admin information

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How much do real estate office admin jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for real estate office admin in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What does a real estate office admin do?

A Real Estate Office Admin provides administrative support to real estate agents and brokers by managing paperwork, scheduling appointments, maintaining records, and handling client communications. They are often responsible for organizing files, coordinating property showings, and preparing real estate documents such as contracts and listings. Their role is essential in ensuring the office runs smoothly and efficiently, contributing to a professional and organized work environment. Strong organizational and communication skills are key for success in this position.

What are the key skills and qualifications needed to thrive as a real estate office admin?

To thrive as a Real Estate Office Admin, you need strong organizational skills, attention to detail, and familiarity with real estate processes, usually supported by a high school diploma or equivalent. Proficiency with office software like Microsoft Office, real estate CRM platforms, and transaction management systems is commonly required. Excellent communication, multitasking abilities, and a customer service mindset help you stand out in coordinating with clients and agents. These skills and qualities are crucial for ensuring smooth office operations, effective client interactions, and supporting the overall productivity of the real estate team.

What are some common challenges faced by a real estate office admin, and how can they be effectively managed?

Real Estate Office Admins often juggle multiple tasks such as scheduling showings, managing client communications, and processing paperwork, all while supporting agents and maintaining office efficiency. A key challenge is prioritizing urgent tasks during busy periods, especially when handling time-sensitive documents like contracts or listings. Effective time management, clear communication, and strong organizational skills are essential to stay on top of these demands. Utilizing real estate management software and developing efficient filing systems can also help streamline daily responsibilities and reduce stress.

What is the difference between Real Estate Office Admin vs Real Estate Assistant?

AspectReal Estate Office AdminReal Estate Assistant
CredentialsBasic administrative skills, possibly real estate license or certificationReal estate license often required; administrative skills also necessary
Work EnvironmentOffice setting, handling administrative tasks for multiple agentsOffice or field setting, supporting agents with client interactions and paperwork
Employer & Industry UsageReal estate brokerages, agencies, property management firmsReal estate brokerages, agencies, real estate teams
Common Search & ComparisonOften searched together; admin handles office tasks, assistants support agents directly

In summary, a Real Estate Office Admin primarily manages office operations, scheduling, and administrative tasks, while a Real Estate Assistant supports agents with client interactions, property showings, and paperwork. Both roles are essential in real estate firms but differ in scope and responsibilities.

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Cities with the most Real Estate Office Admin job openings:

What states have the most Real Estate Office Admin jobs?

States with the most job openings for Real Estate Office Admin jobs include:

What are popular job titles related to Real Estate Office Admin jobs?

For Real Estate Office Admin jobs, the most frequently searched job titles are:

Real Estate Office Admin jobs near you
Infographic showing various Real Estate Office Admin job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 86% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Real Estate Office Administrator

Chicago, IL • On-site

Onni Group
See more jobs at Onni Groupexternal

$26.44 - $31.25/hr

Full-time

Posted 23 days ago

Job description

Job Description:

The Real Estate Office Administrator is responsible for administrative functions for the Onni Chicago corporate office, asset management, and development/construction teams. The Real Estate Office Administrator will manage front desk operations, administrative tasks, and respond to inquiries via phone and e-mail.

Perks & Benefits:

  • Competitive pay
  • Health Saving Account, Flexible Saving Account, Employee Assistance Program
  • Annual Education Allowance
  • Generous Referral Program
  • Fun and collaborative company culture with lots of team-building events
  • Discounted hotel stays in multiple locations through our Hospitality brand.

What Will You do?

  • Provide full-time switchboard reception dealing with high call volumes
  • Operate phone system efficiently including adding or deleting users, change greetings, etc.
  • Open, stamp, sort, and distribute all incoming mail to recipients in a timely manner
  • Ensure all outgoing mail is sent out daily with sufficient postage
  • Monitor courier request forms and arrange for courier pick up/drop off
  • Send and receive incoming/outcoming mail via courier
  • Maintain the mail room and office supplies
  • Prepare labels, letters, file folders, or any other correspondence as required
  • Photocopy, bind, or fax documents as required
  • Ensure coffee bar and kitchen area is functional and tidy
  • Ensure photocopiers are stocked with paper throughout the day and monitor toners
  • Ensure meeting rooms, boardrooms, lobby, hallway, and lunchroom are tidy at all times
  • Issue PO and review invoices
  • Ensure supply areas are organized
  • Monitor ticketing system, execute tasks as assigned and log internal/external notes
  • Assist office coordinators as needed with miscellaneous tasks related to events, company holiday parties, and travel.
  • Perform all other receptionist and other office duties as required

What You Bring:

  • Experience as receptionist with high call volume preferred
  • Strong time management skills
  • Ability to multi-task
  • Problem solving skills
  • High learning aptitude and interest in all areas of real estate
  • Self-starter
  • Works well in team and individual based environment
  • Proficient in Microsoft Office, Word, & Excel

Salary Range:

$26.44 - $31.25 per hour depending on experience

About The Company:

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use:

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

How To Apply:

Please apply through the link on the job posting and attach your resume and any other required documents.

We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.

Apply