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Real Estate Office Admin Jobs (NOW HIRING)

Team Thiel

Real Estate Office Assistant

Mclean, VA

$17 - $22.25/hr

Prior experience in the real estate industry or as an office manager * Flexible working schedule to accommodate clients on nights and weekends About Company We are Team Thiel, a top real estate sales ...

ppab1884

Paralegal - Real Estate

Parker, NC

The Real Estate Paralegal will be an integral member of our Real Estate and Commercial Development ... This non-exempt administrative role reports to the Office Administrator and assigned attorneys and ...

Rapid Realty

Real Estate Salesperson

Queens, NY · On-site

$89K - $115K/yr

How would you like a job with incredible growth potential - even the opportunity to open your own real estate office? Sounds good? Then Rapid Realty is the place for you. Whether you're looking to ...

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Real Estate Office Admin information

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How much do real estate office admin jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for real estate office admin in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What does a real estate office admin do?

A Real Estate Office Admin provides administrative support to real estate agents and brokers by managing paperwork, scheduling appointments, maintaining records, and handling client communications. They are often responsible for organizing files, coordinating property showings, and preparing real estate documents such as contracts and listings. Their role is essential in ensuring the office runs smoothly and efficiently, contributing to a professional and organized work environment. Strong organizational and communication skills are key for success in this position.

What are the key skills and qualifications needed to thrive as a real estate office admin?

To thrive as a Real Estate Office Admin, you need strong organizational skills, attention to detail, and familiarity with real estate processes, usually supported by a high school diploma or equivalent. Proficiency with office software like Microsoft Office, real estate CRM platforms, and transaction management systems is commonly required. Excellent communication, multitasking abilities, and a customer service mindset help you stand out in coordinating with clients and agents. These skills and qualities are crucial for ensuring smooth office operations, effective client interactions, and supporting the overall productivity of the real estate team.

What are some common challenges faced by a real estate office admin, and how can they be effectively managed?

Real Estate Office Admins often juggle multiple tasks such as scheduling showings, managing client communications, and processing paperwork, all while supporting agents and maintaining office efficiency. A key challenge is prioritizing urgent tasks during busy periods, especially when handling time-sensitive documents like contracts or listings. Effective time management, clear communication, and strong organizational skills are essential to stay on top of these demands. Utilizing real estate management software and developing efficient filing systems can also help streamline daily responsibilities and reduce stress.

What is the difference between Real Estate Office Admin vs Real Estate Assistant?

AspectReal Estate Office AdminReal Estate Assistant
CredentialsBasic administrative skills, possibly real estate license or certificationReal estate license often required; administrative skills also necessary
Work EnvironmentOffice setting, handling administrative tasks for multiple agentsOffice or field setting, supporting agents with client interactions and paperwork
Employer & Industry UsageReal estate brokerages, agencies, property management firmsReal estate brokerages, agencies, real estate teams
Common Search & ComparisonOften searched together; admin handles office tasks, assistants support agents directly

In summary, a Real Estate Office Admin primarily manages office operations, scheduling, and administrative tasks, while a Real Estate Assistant supports agents with client interactions, property showings, and paperwork. Both roles are essential in real estate firms but differ in scope and responsibilities.

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Cities with the most Real Estate Office Admin job openings:

What states have the most Real Estate Office Admin jobs?

States with the most job openings for Real Estate Office Admin jobs include:

What are popular job titles related to Real Estate Office Admin jobs?

For Real Estate Office Admin jobs, the most frequently searched job titles are:

Real Estate Office Admin jobs near you
Infographic showing various Real Estate Office Admin job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 87% Full Time, 9% Part Time, and 2% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

OFFICE ADMINISTRATOR

Sycamore, IL • On-site

Coldwell Banker Real Estate Group
Real Estate • 501 - 1,000 employees
Learn more about Coldwell Banker Real Estate Groupexternal

$17 - $20/hr

Full-time

Posted 23 days ago

Job description

SUMMARY

The Administrator performs daily activities necessary to operate a residential real estate office.  The Office Administrator is a professional and personable resource to the Sales Agents and the public.  They perform a variety of receptionist and administrative activities.  Regular travel to other regional offices may be required. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

General Duties Include: 


  • Process listings, sales, and closings that are turned in by the agents in the region

  • Scan and deposit checks

  • Use our various computer programs to process listings, sales, and closings for the region

  • Perform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, and providing general information regarding real estate listings

  • Process incoming and outgoing mail

  • Assist our Sales Agents with troubleshooting and resolving issues

  • Assemble listing and buyer packets, as needed

  • Maintain accurate logs and monthly reports for the office

  • Monitor office supplies and complete order process when necessary

  • Maintain organized and accurate files on all work processes

  • Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.)

  • Support the managing broker as needed


QUALIFICATIONS

Person should possess the following:


  • Excellent communications skills

  • Personable and friendly

  • Proficient with technology (Microsoft Office, Google products and other back-office software)

  • Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines

  • Consistent with follow up and follow through

  • Strong typing skills

  • Ability to handle and resolve recurring problems

  • Must be highly organized

  • Adaptable to various personalities/situations


EDUCATION and/or EXPERIENCE

  • Combination of education and experience sufficient to successfully perform the essential duties of the job

LANGUAGE SKILLS

  • Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner


MATHEMATICAL SKILLS

  • Basic Accounting knowledge helpful in processing closings, deposits and the monthly billing statements


REASONING ABILITY

  • Ability to define the problem, establish facts and draw a valid conclusion to solve the problem and plan initiatives


PHYSICAL DEMANDS

Mobility to work in a standard office setting using standard office equipment including:


  • Stamina to maintain attention to detail despite interruptions

  • Strength to lift and carry files weighing up to 3 pounds

  • Vision to read printed materials and a computer screen

  • Hearing and speech to communicate in person and over the telephone


WORK ENVIRONMENT

  • Frequently subject to interruptions in a moderate noise level office setting


HOURS

  • dependent on office