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Real Estate Agent Receptionist Jobs in Rochester, NY

Highgate Hotels

Front Desk Agent

Rochester, NY

$17/hr

Front Desk Agent Requisition ID 2026-78205 Category Front Office Operations Job Location US-NY ... Compensation Type Hourly Highgate Hotels Highgate is a leading real estate investment and ...

Royal Lahaina Resort

Front Desk Agent

Rochester, NY

$14 - $17.75/hr

Front Office Agent Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels ...

Homewood Suites Rochester

Front Desk Agent

Rochester, NY · On-site

$13.75 - $17.50/hr

Compensation TypeHourlyHighgate Hotels Highgate is a leading real estate investment and hospitality ... Rochester, NY 14623Overview The Front Office Agent is responsible for providing attentive ...

Highgate Hotels

Front Desk Agent

Rochester, NY · On-site

$13.75 - $17.50/hr

Hourly Highgate is a leading real estate investment and hospitality management company with over ... Rochester, NY 14623 The Front Office Agent is responsible for providing attentive, courteous and ...

Homewood Suites Rochester

Front Desk Agent

Rochester, NY · On-site

$13.75 - $17.50/hr

Compensation TypeHourlyHighgate Hotels Highgate is a leading real estate investment and hospitality ... Rochester, NY 14623Overview The Front Office Agent is responsible for providing attentive ...

Homewood Suites Rochester

Front Desk Agent

Rochester, NY

$14 - $17.75/hr

Compensation Type Hourly Highgate Hotels Highgate is a leading real estate investment and ... Rochester, NY 14623 Overview The Front Office Agent is responsible for providing attentive ...

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Real Estate Agent Receptionist information

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How much do real estate agent receptionist jobs pay per hour?

As of May 28, 2026, the average hourly pay for real estate agent receptionist in Rochester, NY is $17.58, according to ZipRecruiter salary data. Most workers in this role earn between $14.95 and $19.66 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Real Estate Agent Receptionist, and why are they important?

To thrive as a Real Estate Agent Receptionist, you need strong organizational skills, attention to detail, and experience in administrative support, often with a high school diploma or related office training. Familiarity with office management software, scheduling tools, and customer relationship management (CRM) systems is typically required. Exceptional communication, professionalism, and multitasking abilities help you stand out when interacting with clients and supporting agents. These skills ensure smooth office operations, positive client experiences, and efficient support for real estate transactions.

What are the main challenges Real Estate Agent Receptionists face when managing multiple agents and clients simultaneously?

Real Estate Agent Receptionists often juggle a fast-paced environment where they support several agents, handle client inquiries, schedule appointments, and manage listings. One common challenge is prioritizing tasks effectively to ensure that all agents receive timely support while maintaining a welcoming atmosphere for clients. Strong organizational skills and adaptability are essential, as urgent issues can arise unexpectedly. Effective communication and proficiency with scheduling or CRM software help address these challenges and keep daily operations running smoothly.

What does a Real Estate Agent Receptionist do?

A Real Estate Agent Receptionist is responsible for managing the front desk at a real estate office. Their duties typically include greeting clients, answering phone calls, scheduling appointments, managing correspondence, and supporting agents with administrative tasks. They help create a welcoming atmosphere for clients and ensure that daily office operations run smoothly. Additionally, they may assist with organizing documents, maintaining property listings, and handling basic inquiries about real estate services.

What is the difference between Real Estate Agent Receptionist vs Real Estate Assistant?

AspectReal Estate Agent ReceptionistReal Estate Assistant
CredentialsHigh school diploma; optional real estate licenseHigh school diploma; often some real estate courses or license
Work EnvironmentFront desk, phone, administrative support in real estate officesAdministrative tasks, client coordination, marketing support
Employer & Industry UsageReal estate brokerages, agenciesReal estate teams, brokerages, agencies
Search & Comparison IntentCustomer service, administrative supportAssisting agents, managing schedules

The main difference is that a Real Estate Agent Receptionist primarily handles front desk duties and client interactions, while a Real Estate Assistant provides broader administrative support to agents, including scheduling and marketing. Both roles are essential in real estate offices but differ in scope and responsibilities.

What are popular job titles related to Real Estate Agent Receptionist jobs in Rochester, NY? For Real Estate Agent Receptionist jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Real Estate Agent Receptionist jobs in Rochester, NY look for? The top searched job categories for Real Estate Agent Receptionist jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Real Estate Agent Receptionist jobs? Cities near Rochester, NY with the most Real Estate Agent Receptionist job openings:
Real Estate Agent Receptionist jobs near you

Administrative Assistant & Leasing Agent

Baldwin Real Estate Corporation

Rochester, NY • On-site

$22 - $24/hr

Full-time

Posted 23 days ago

Job description

Job Type
Full-time
Description
Description
Half time In corporate office half time at Daniel's Creek and Larkin Creek apartment communities
Primary Purpose:
The Administrative Assistant & Leasing Agent will provide comprehensive organizational support to the DiMarco Group of Companies, working half-time at the Baldwin Corporate Office and half-time at the Daniels Creek and Larkin Creek properties. This role combines administrative tasks with leasing agent responsibilities to ensure efficient operations and outstanding customer service.
Duties and Responsibilities:
Administrative Support (Corporate Office):
  • Assist with preparing correspondence and reports as requested by functional departments.
  • Maintain an organized filing system and retrieve information as needed; prepare files for logging into the file inventory system.
  • Ensure cleanliness and upkeep of common areas, including the kitchen and conference rooms.
  • Provide snacks for the reception area and executive conference room.• Keep copiers and printers stocked with paper daily.
  • Input and manage company contacts, photos, and calendar items.
  • Draft written responses or replies by phone or email as required
  • Sort and distribute company mail and ensure timely pickups from various departments.
  • Maintain inventory of supplies and order as necessary.
  • Track charitable contributions and sponsorships; process related documentation.
  • Plan and execute special events as requested by owners and senior management.
  • Provide coverage for the reception desk as scheduled.• Assist with special projects as assigned by supervisors.

Assistant Leasing Agent (Daniels Creek & Larkin Creek Properties):
  • Support the Community Manager with leasing, administrative, and operational tasks.
  • Facilitate a consistent customer experience on-site and contribute to quality operations.
  • Assist with incoming leasing inquiries, including answering calls and showing apartments.
  • Process lease applications, conduct credit checks, employment verifications, and background checks
  • Track leasing information and input data into the software reporting system.
  • Prepare lease and move-in packets, and schedule lease signings as necessary.
  • Ensure utility services are transferred for new residents by following up with utility companies.
  • Assist with move-ins, move-outs, and property inspections as required.• Receive and post rental payments, and prepare bank deposits accurately.
  • Maintain and deliver delinquency reports and late notices in a timely manner.
  • Take and follow up on resident work orders, tracking and logging completed tasks.
  • Assist in processing invoices when necessary, including documentation and filing.
  • Prepare lease renewals for distribution and follow up with residents regarding lease end dates.
  • Coordinate community social events and assist in the execution of activities.
  • Conduct market surveys and contribute to community engagement efforts.

Education and Experience:
  • Associate's Degree is preferred along with three to five years of experience in administrative support and or Leasing Agent roles.
  • Experience with analysis and administrative functions is highly desired.

Skills and Qualifications:
  • Strong decision-making and judgment skills.
  • High level of professionalism and ability to develop strong relationships within a team environment.
  • Excellent organizational skills with the capacity to prioritize multiple tasks effectively.
  • Strong customer service and communication skills, both written and verbal.
  • Proficiency in Microsoft Office, spreadsheets, databases, and word processing tools.

Administrative Assistant & Leasing Agent
This dual role combines the need for strong administrative capabilities with community engagement responsibilities to support our goals of excellence and service quality.
Salary Description
$22.00 - $24.00 per hour

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