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Real Estate Administrative Assistant Jobs in Rochester, NY

Abrams Fensterman

Real Estate Paralegal

Rochester, NY

$55K - $65K/yr

... administrative tasks. * Maintain and organize case and transaction files and track critical deadlines. Qualifications * 2-5 years of experience as a Real Estate Paralegal, Legal Assistant, or similar ...

Abrams Fensterman

Real Estate Paralegal

Rochester, NY · On-site

$55K - $65K/yr

... administrative tasks. * Maintain and organize case and transaction files and track critical deadlines. Qualifications * 2-5 years of experience as a Real Estate Paralegal, Legal Assistant, or similar ...

Abrams Fensterman

Real Estate Paralegal

Rochester, NY · On-site

$55K - $65K/yr

Responsibilities • Assist attorneys in all aspects of real estate transactions, including preparation of contracts of sale, closing documents, and related transaction materials • Review and ...

Robert Half

Administrative Assistant

Rochester, NY · On-site

$23.75 - $30/hr

We are looking for a detail-oriented Administrative Assistant to support daily office operations ... a real estate and property environment. The role requires strong coordination skills ...

Showami

Real Estate Showing Agent

Rochester, NY · On-site +1

$34 - $100/hr

We are seeking licensed real estate agents in Rochester and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help ...

Showami

Real Estate Showing Agent

Mendon, NY · On-site +1

$34 - $100/hr

We are seeking licensed real estate agents in Mendon and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

Rochester, NY · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Rochester and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help ...

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Real Estate Administrative Assistant information

See Rochester, NY salary details

$21.7K

$42.7K

$60.7K

How much do real estate administrative assistant jobs pay per year?

As of Aug 30, 2026, the average yearly pay for real estate administrative assistant in Rochester, NY is $42,720.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,500.00 and $47,400.00 per year, depending on experience, location, and employer.

What is a real estate administrative assistant?

Real Estate Administrative Assistants are professionals who provide clerical and organizational support to real estate agents, brokers, or agencies. Their duties often include managing paperwork, scheduling appointments, coordinating communications, maintaining client databases, and assisting with marketing efforts. They play a crucial role in ensuring the smooth operation of real estate transactions and the overall efficiency of the office. By handling administrative tasks, they allow real estate professionals to focus on client service and property sales.

What does a real estate administrative assistant do?

A real estate administrative assistant keeps a real estate office running smoothly, assisting a real estate agent with various tasks so that they can focus on making sales. As a real estate administrative assistant, you help meet the clerical needs of the real estate agency. Your job falls somewhere between a secretary and a property manager, and your duties include answering phones, taking messages, sending emails, distributing office memos, preparing correspondence, and scheduling appointments. You may also collect rent payments and update listings on the Multiple Listing Service, or MLS.

What are the key skills and qualifications needed to thrive as a real estate administrative assistant, and why are they important?

To thrive as a Real Estate Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with real estate processes, often supported by a high school diploma or associate degree. Proficiency in office software (such as Microsoft Office Suite), customer relationship management (CRM) systems, and multiple listing service (MLS) platforms is typically required. Excellent communication, time management, and problem-solving abilities help you manage client inquiries and support agents efficiently. These skills ensure smooth office operations, accurate documentation, and a positive client experience in a fast-paced real estate environment.

What are some common challenges real estate administrative assistants face when supporting multiple agents or teams?

Real Estate Administrative Assistants often juggle requests from multiple agents or teams, which can be challenging when priorities shift quickly or deadlines overlap. Effective organization and communication skills are essential to balance scheduling, managing paperwork, and responding to client inquiries promptly. Utilizing project management tools and setting clear expectations with agents can help streamline workflows and minimize stress. Adapting to various working styles and maintaining accuracy under pressure are key to success in this fast-paced environment.

What is the difference between Real Estate Administrative Assistant vs Real Estate Agent?

AspectReal Estate Administrative AssistantReal Estate Agent
CredentialsNone required, but some may have real estate licenses or certificationsRequires a state license and real estate certification
Work EnvironmentOffice-based, supporting real estate agents or brokersClient-facing, conducting property showings and negotiations
Primary ResponsibilitiesAdministrative tasks, scheduling, document managementListing properties, client representation, sales negotiations

While both roles are integral to the real estate industry, a Real Estate Administrative Assistant focuses on administrative support within an office setting, whereas a Real Estate Agent actively engages in property sales and client interactions. The assistant typically requires minimal licensing, while agents must be licensed to operate independently. Understanding these differences helps clarify career paths and job expectations in real estate.

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What cities near Rochester, NY are hiring for Real Estate Administrative Assistant jobs?

Cities near Rochester, NY with the most Real Estate Administrative Assistant job openings:

Real Estate Administrative Assistant jobs near you
Infographic showing various Real Estate Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, and 5% Contract. Highlights an 80% Physical, 2% Hybrid, and 18% Remote job distribution, with an average salary of $42,720 per year, or $20.5 per hour.

Administrative Assistant

Batavia, NY • On-site

HUNT Real Estate Corporation
1 - 5K employees
Learn more about HUNT Real Estate Corporationexternal

$18 - $20/hr

Full-time

Posted 15 days ago

Job description

The Branch Administrative Assistant supports our Real Estate Sales Professionals in the administrative function of their duties to effectively service clients and customers. Additionally, this position provides comprehensive administrative support for the Branch Director and the management team. The successful candidate will be detail oriented with strong customer service skills and well adept to work in a fast-paced, teamwork environment.
Primary Functions:
  • Maintain listing inventory by entering new listings and revisions, upload media onto listings, and order home warranties where applicable
  • Setup and maintain listing and sales files in compliance with Company standards and current DOS regulations
  • Provide sales support to Sales Professionals and management and act as a liaison with the accounting department Maintain files and supply of standard printed forms for Sales Professionals, while assisting Sales Professionals in transaction correspondence
  • Sort and distribute mail and post for outgoing mail
  • Answer phones and assist in Sales Professional communications
  • Other clerical and administrative duties as needed
  • Develop and produce marketing materials tailored to the Rochester region.

Requirements
Skills & Abilities:
  • Proficiency with current office technology (Microsoft Office, Google Workspace, etc.)
  • Ability and eagerness to work in a cooperative and collegial manner, within a teamwork environment
  • Ability to multitask and prioritize workflow
  • Excellent oral and written communication skills

Education & Experience:
  • Experience in an office setting and administrative role required, Real Estate experience preferred
  • High school diploma or equivalent required Valid Driver's License required

Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer
  • Ability to lift, push, and pull up to 15 lbs

Salary Description
$18.00-$20.00/hour

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