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Quotes Administrator Jobs (NOW HIRING)

Volarify

Procurement Administrator (ID# 664)

Houston, TX · On-site

$50K - $60K/yr

Procurement Administrator Location: Houston, TX Type: Full-Time Job Summary We are seeking a detail ... Ensure vendor quotes provided to Sales are current, unexpired, and compliant with vendor terms ...

AAR Corporation

Quote Administrator

Cadillac, MI · On-site

$17.50 - $24/hr

SUMMARY: The Quote Administrator coordinates all non-standard quote activity and responses for ... Monitor incoming requests for non-standard quotes, including proposals and other non-standard ...

AAR Corporation

Quote Administrator

Cadillac, MI

$17.50 - $24/hr

SUMMARY: The Quote Administrator coordinates all non-standard quote activity and responses for ... Monitor incoming requests for non-standard quotes, including proposals and other non-standard ...

AAR

Quote Administrator

Cadillac, MI · On-site

$17.50 - $24/hr

The Quote Administrator coordinates all non-standard quote activity and responses for external and ... Monitor incoming requests for non-standard quotes, including proposals and other non-standard ...

BIG HAIRY DOG

Sales Support Administrator

Sacramento, CA · On-site

$24 - $29/hr

Prepare and send client quotes and proposals * Handle client requests via phone and email, through to completion * Coordinate with Sales, Support, Accounting, and Operations * Schedule meetings and ...

HR Manager

Sales Admin

Schaumburg, IL · On-site

$45K - $50K/yr

Sales Admin - Schaumburg, IL $45,000 - $50,000/Annually We are looking for a Sales Admin to help ... Put together estimates and quotes * Pull sales and inventory reports * Create reports in excel

Technimark Latrobe

Systems Administrator

Latrobe, PA · On-site

* Act as LAN and WAN administrator. * Assure an accurate hardware/software inventory is maintained ... Implement new or updated technology by obtaining quotes and working with Vendors/Contractors.

Principal Manufacturing

Sales Administrator

Broadview, IL · On-site

$70K - $80K/yr

Sales Administrator- Manufacturing Principal Manufacturing is seeking a Sales Administrator to join ... Ensure quotes are completed and submitted according to customer deadlines. * Maintain quote ...

Principal Manufacturing

Sales Administrator

Broadview, IL · On-site

$70K - $80K/yr

Sales Administrator- ManufacturingPrincipal Manufacturing is seeking a Sales Administrator to join ... Ensure quotes are completed and submitted according to customer deadlines.Maintain quote revision ...

Schenck

Sales Administrator

Deer Park, NY

$20.75 - $28.50/hr

Join Our Team as a Sales Administrator! Join us to coordinate sales processes and make a meaningful ... Prepare and distribute proposals, quotes, and sales documentation based on specifications and ...

Fujifilm

Facilities Administrator

Pueblo, CO · On-site

The Facilities Administrator will serve as one of the SAP administrators for the PM (plant ... Interface with vendors, suppliers, and contractors to obtain updated quotes and information needed ...

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Quotes Administrator information

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How much do quotes administrator jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for quotes administrator in the United States is $23.86, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.44 per hour, depending on experience, location, and employer.

What does a quotes administrator do?

A Quotes Administrator typically spends their day preparing and reviewing quotes for products or services, coordinating closely with the sales team and other departments to ensure pricing accuracy and timely delivery. They may handle multiple quote requests simultaneously, update quote records in company systems, and follow up with customers to address questions or gather missing information. Most work environments are fast-paced and deadline-driven, requiring regular collaboration with sales managers, procurement, and sometimes finance teams. This role offers valuable insights into the sales process and can be a stepping stone toward roles in sales support, sales operations, or customer account management.

What is a quotes administrator?

A Quotes Administrator is responsible for preparing, managing, and processing price quotations for customers. They work closely with sales, finance, and procurement teams to ensure accurate and timely quotes. Their duties often include reviewing customer requests, analyzing pricing data, and maintaining records of past quotations. Strong attention to detail, organization, and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a quotes administrator?

To thrive as a Quotes Administrator, you need strong attention to detail, proficiency in data entry, and a solid understanding of pricing and sales processes, typically supported by relevant administrative or business qualifications. Familiarity with Customer Relationship Management (CRM) software, Microsoft Excel, and quoting or ERP systems is frequently required. Excellent organizational skills, effective communication, and the ability to multitask set standout candidates apart. These capabilities are crucial for generating accurate quotes, maintaining smooth workflow, and supporting successful sales operations.

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Quotes Administrator jobs near you
Infographic showing various Quotes Administrator job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $49,635 per year, or $23.9 per hour.

Procurement Administrator (ID# 664)

Volarify

Houston, TX • On-site

$50K - $60K/yr

Full-time

Re-posted 13 days ago

Job description

Procurement Administrator

Location: Houston, TX
Type: Full-Time

Job Summary

We are seeking a detail-oriented Procurement Administrator to manage purchasing activities, vendor coordination, pricing, quoting accuracy, licensing oversight, and return processes. This role works closely with Sales, Quoting, Operations, and Warehouse teams to ensure vendor quotes are accurate, current, and aligned with project and client requirements.

The Procurement Administrator plays a critical role in ensuring products and licenses are ordered correctly, pricing is validated, timelines are met, and financial budgets remain accurate.

Key Responsibilities

Purchasing & Vendor Coordination

  • Source products and confirm technical compatibility and pricing
  • Track order ETAs and expedite purchases when required
  • Manage vendor deal registrations and purchasing portals
  • Initiate and track RMAs and vendor credits
  • Book travel arrangements for employees
  • Maintain kitchen and office supply levels

Sales & Quoting Support

  • Coordinate closely with Sales and Quoting teams to support active opportunities
  • Request, validate, and track vendor quotes to ensure accuracy and completeness
  • Ensure vendor quotes provided to Sales are current, unexpired, and compliant with vendor terms
  • Follow up with vendors to refresh expired or expiring quotes as needed
  • Maintain organized records of vendor quotes and pricing history

Licensing & Financial Accuracy

  • Weekly audit of invoices for accuracy and completeness
  • Ensure licenses are delivered, assigned, and properly applied to client hardware
  • Track and manage internal license usage (Microsoft, Adobe, Bluebeam, etc.)
  • Troubleshoot vendor portal, licensing, and entitlement issues

Cross-Functional Collaboration

  • Work closely with Service, Operations, and Warehouse teams on order fulfillment and delivery status
  • Provide clear updates to Sales and Project Managers regarding pricing, availability, and lead times

Required Qualifications

· Bachelor’s degree in supply chain, business administration, operations management, or a related field is preferred

  • 5+ years of experience in procurement, purchasing, or operations
  • Experience supporting sales or quoting teams in a procurement or vendor-facing role
  • Strong vendor communication and negotiation skills
  • High attention to detail and documentation accuracy
  • Experience working with a CRM and ticketing system

· Ability to adapt to changing priorities and adjust plans accordingly

  • Proficiency in Microsoft Office and procurement systems
  • Ability to manage multiple priorities and deadlines in a fast-paced environment

· Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.

· High degree of reliability and accountability for assigned responsibilities.

  • Ability to lift up to 50 lbs as needed for backup