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Quotes Coordinator Jobs (NOW HIRING)

Kimchuk Inc

Quotes Coordinator

Danbury, CT · On-site

$40K - $55K/yr

The Quotes Coordinator supports the Quotes department in processing customer requests for quotation (RFQs) efficiently and accurately. This role requires strong analytical thinking, administrative ...

Kimchuk, Inc

Quotes Coordinator

Danbury, CT · On-site

The Quotes Coordinator supports the Quotes department in processing customer requests for quotation (RFQs) efficiently and accurately. This role requires strong analytical thinking, administrative ...

GROB Systems, Inc.

Project Coordinator

Bluffton, OH · On-site

Analysis of customer inquiries during the program & submittal of supplementary quotes ... Coordination of the project involvement of the key persons on both sites * Program review meetings ...

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How much do quotes coordinator jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for quotes coordinator in the United States is $22.31, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.76 per hour, depending on experience, location, and employer.

What is a quotes coordinator?

A Quotes Coordinator is a professional responsible for managing and preparing price quotations for customers, usually in industries like manufacturing, construction, or logistics. They gather information from sales teams and suppliers, analyze costs, and ensure that quotes are accurate and competitive. Quotes Coordinators often communicate directly with clients to clarify requirements and follow up on outstanding quotes. They play a key role in supporting sales processes and maintaining strong customer relationships.

What are the key skills and qualifications needed to thrive as a quotes coordinator, and why are they important?

To thrive as a Quotes Coordinator, you need strong organizational skills, attention to detail, and a background in administrative or sales support, often supported by a high school diploma or equivalent. Familiarity with CRM systems, quoting software, and Microsoft Office Suite is typically required to manage and process quotes efficiently. Excellent communication, time management, and problem-solving abilities help you interact with clients and coordinate internally. These skills ensure accurate, timely quotes and smooth workflow, which are critical for customer satisfaction and business success.

What are some common challenges faced by a quotes coordinator, and how can they be managed effectively?

Quotes Coordinators often face challenges such as managing multiple quote requests simultaneously, ensuring pricing accuracy, and meeting tight deadlines. Effective time management, attention to detail, and strong communication with sales, procurement, and customer service teams are key to overcoming these hurdles. Utilizing reliable quoting software and maintaining organized records can also help streamline the process and minimize errors. Building strong relationships with suppliers and internal stakeholders can further improve response times and the overall quality of quotes prepared.

What is the difference between Quotes Coordinator vs Estimator?

AspectQuotes CoordinatorEstimator
Required CredentialsHigh school diploma or equivalent; some roles may prefer certifications in project management or industry-specific trainingHigh school diploma; often requires certifications or training in estimating or construction management
Work EnvironmentOffice setting, collaborating with sales and project teamsOffice-based, with site visits in some cases, focusing on cost analysis and project scope
Employer & Industry UsageUsed across construction, manufacturing, and service industries for quote coordinationPrimarily in construction, manufacturing, and engineering sectors for cost estimation

The main difference is that a Quotes Coordinator manages the process of preparing and coordinating quotes, ensuring timely communication, while an Estimator focuses on calculating costs and preparing detailed estimates for projects. Both roles require strong organizational skills, but Estimators typically have more technical knowledge related to cost analysis.

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Cities with the most Quotes Coordinator job openings:

What states have the most Quotes Coordinator jobs?

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What are popular job titles related to Quotes Coordinator jobs?

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Quotes Coordinator jobs near you

Quotes Coordinator

Danbury, CT • On-site

Kimchuk Inc
51 - 200 employees
Learn more about Kimchuk Incexternal

$40K - $55K/yr

Full-time

Posted 22 days ago

Job description

JOB SUMMARY: The Quotes Coordinator supports the Quotes department in processing customer requests for quotation (RFQs) efficiently and accurately. This role requires strong analytical thinking, administrative precision, and professional communication with internal departments and external clients.

This position requires the use of information that is subject to International Traffic in Arms Regulations (ITAR) and /or the Export Administration Regulations (EAR).

DUTIES/RESPONSIBILITIES:

  • RFQ Coordination: Monitor customer RFQs, review incoming quote packages for completeness, and follow up internally and externally to secure missing documentation.
  • Document Management: Maintain, organize, and file technical documentation packages, including Bills of Materials (BOMs), assembly drawings, and specifications.
  • Data Manipulation & Entry: Convert customer BOMs into standardized Excel formats. Input completed labor and cost analysis data into the ERP system to generate final quotes.
  • Internal & External Communication: Act as a primary point of contact for customer quote inquiries while facilitating smooth information flow between sales, engineering, and operations.
  • Reporting: Generate, update, and maintain regular status reports and quote files.