Purchasing Assistant Jobs in Austin, TX (NOW HIRING)

JOB SUMMARY Reporting directly to a Purchasing Manager, responsible for performing advanced purchasing tasks that support the daily operations of the Williamson County Purchasing Department. EXAMPLES OF WORK PERFORMED Leads projects and trains new staff to department standards and quality expectations Assures that anticipated expenditures are legal and properly authorized prior to encumbering funds and best value is achieved for purchases Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities Prepares and administers complex and high dollar invitation for bid and request proposals, with minimal supervision Facilitates Proposal Evaluations with evaluation committees and vendor presentations Reviews and analyzes vendor award information and processes award recommendation for Commissioners Court award Meets with departments on large purchases for fiscal year Serves as liaison for department heads on formal solicitation process Processes requisitions and approvals of purchase orders up to $100,000 Research, reviews, and assists in the development of complex contracts, assures proper documentation is obtained such as insurance documents, bonds etc., and prepares for agenda item placement Processes sole source requests and prepares them for Commissioners Court placement Serves as primary contact for internal and external customers on solicitations and large purchase agreements during the solicitation process Reviews and collects supporting documentation for requisition approval processing Collaborates with county's budget and audit office to ensure expenditures are properly authorized Performs quality control of various documents and ensure they meet purchasing policies and compliance implemented by federal, state, and local laws Maintains all electronic and physical purchasing files Provides customer service to customers and staff via telephone, email or in person Attends all meetings and trainings, as required Performs special duties as assigned Facilities Maintenance and Construction Assignment (in addition to duties listed above) Supports the Facilities Management department with professional services and facilities maintenance and construction contracting ORGANIZATION RELATIONSHIPS Reports directly to - Purchasing Manager Direct Reports - No PHYSICAL DEMANDS Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying Position involves safely operating a motor vehicle ENVIRONMENTAL FACTORS Work is primarily indoors in an air-conditioned environment Travel between work sites, as required IRREGULAR HOURS Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required May be deemed essential personnel in the event of an emergency The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job

They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. MINIMUM QUALIFICATIONS Associate degree and four (4) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience One (1) year of demonstrated lead or supervisory experience Facilities assignment: Prior experience and fundamental understanding of construction contracting and delivery Knowledge of local, state, and federal government finance practices Working knowledge of Microsoft Office Suite LICENSES AND CERTIFICATIONS Required within thirty (30) days of employment Valid Texas driver's license PREFERRED QUALIFICATIONS Associate degree in a related field Three (3) year of public purchasing experience in a government capacity Knowledge of local, state, and federal government finance practices specifically Texas Government Code 2269 and 2254 Facilities assignment: Prior experience related to Project Management and the delivery and operation of new and renovated facilities Knowledge of Enterprise Resource Planning purchasing software (ERP) including Oracle Proficient data entry skills with the ability to type up to 55 words per minute National Purchasing Association Certification EMPLOYMENT TESTING Employment is contingent on passing any post-offer pre-employment screening as listed below: Criminal background check: Yes Motor Vehicle Record check: Yes Drug screening: No Physical exam: No Psychological exam: No Additional: N/A SUPPLEMENTAL INFORMATION A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed

Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. TOBACCO FREE WORKPLACE POLICY Williamson County is a tobacco free workplace.

The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.