We are looking for a rockstar Project Coordinator to assist our Project Manager(s) with the ... Administer the permit process as required, providing support for logistics to ensure seamless ...
We are looking for a rockstar Project Coordinator to assist our Project Manager(s) with the ... Administer the permit process as required, providing support for logistics to ensure seamless ...
Create and process purchase orders for building and office expenses, ensuring correct coding ... Serve as a member of the Joint Health & Safety Admin Committee. * Create and maintain EHS programs ...
Create and process purchase orders for building and office expenses, ensuring correct coding ... Serve as a member of the Joint Health & Safety Admin Committee. * Create and maintain EHS programs ...
Create and process purchase orders for building and office expenses, ensuring correct coding ... Serve as a member of the Joint Health & Safety Admin Committee. * Create and maintain EHS programs ...
Create and process purchase orders for building and office expenses, ensuring correct coding ... Serve as a member of the Joint Health & Safety Admin Committee. * Create and maintain EHS programs ...
Team Lead, Office Services
Calgary, AB · On-site
Saving plan options, including an Employee Share Purchase Plan, RRSP, and TFSA * Defined ... Build trusted relationships with employees, Executive Assistants, leaders, vendors and other ...
New
Team Lead, Office Services
Calgary, AB · On-site
Saving plan options, including an Employee Share Purchase Plan, RRSP, and TFSA * Defined ... Build trusted relationships with employees, Executive Assistants, leaders, vendors and other ...
New
Purchase Time Off Program (PTO) * Transit Subsidy Program * Wide variety of community and social ... Prepare, or assist Principal-in-charge with, the development of all system engineering concepts (e ...
Purchase Time Off Program (PTO) * Transit Subsidy Program * Wide variety of community and social ... Prepare, or assist Principal-in-charge with, the development of all system engineering concepts (e ...
Purchasing Admin Assistant information
What is a purchasing admin assistant?
Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.
What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?
A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?
To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.
What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?
| Aspect | Purchasing Admin Assistant | Purchasing Coordinator |
|---|---|---|
| Responsibilities | Administrative support, order processing, data entry | Oversees procurement processes, supplier communication, order management |
| Credentials | High school diploma, basic computer skills | Similar credentials, often with some procurement training |
| Work Environment | Office setting, administrative tasks | Office environment, procurement and supplier interactions |
| Industry Usage | Common in retail, manufacturing, logistics | Used in manufacturing, construction, supply chain management |
The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.
How much does a purchasing admin assistant earn?
A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.
What are popular job titles related to Purchasing Admin Assistant jobs in Calgary, AB?
For Purchasing Admin Assistant jobs in Calgary, AB, the most frequently searched job titles are:
What job categories do people searching Purchasing Admin Assistant jobs in Calgary, AB look for?
The top searched job categories for Purchasing Admin Assistant jobs in Calgary, AB are:
Project Coordinator, Multifamily Construction (Calgary)
Calgary, AB • On-site
Full-time
Re-posted yesterday
Key responsibilities
Assist the Project Manager with the preparation and execution of work plans, construction schedules, and coordination of manpower, material, and equipment needs.
Schedule and participate in project meetings, record meeting minutes, and ensure timely completion of pre/post meeting deliverables and action items.
Assess project risks and issues, provide effective solutions, and support management of stakeholder views to support optimal outcomes.
Job description
Do you love collaborating with project teams and fostering a team environment? Do the words cost/schedule control and change orders excite you? We are looking for a rockstar Project Coordinator to assist our Project Manager(s) with the preparation and execution of work plans, construction schedules and coordination of manpower, material and equipment needs.
You are
- Client service and customer focus; you thrive at establishing and maintaining effective relationships with customers
- Self-motivated with a strong willingness and ability to learn and be challenged
- A team player
- Able to contribute to the creation of project status communications, delivering updates to multiple stakeholders through both written and oral channels
Someone who can anticipate problems, identify trends, and work with project team members to resolve issues and challenges.
You will
- Schedule and participate in project meetings; recording meeting minutes and ensuring timely completion of pre/post meeting deliverables and action items
- Administer the permit process as required, providing support for logistics to ensure seamless project operations
- Assess project risks and issues, provide effective solutions, and ensure stakeholder views are managed to support optimal outcomes
- Provide critical assessment of all budgets and cost projections, collaborating closely with the Project Management team to ensure financial accuracy
- Maintain communication logs, decision logs, and project fact sheets throughout the course of projects
- Maintain issue and risk logs to support management and project streams, capturing and tracking mitigation strategies
- Maintain up-to-date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.
- Reviews subcontractor/supplier progress applications and payment certificates
- Liaises with architects, consulting engineers, subcontractors and suppliers regarding contract and change notices, design revisions, RFIs, RFQ, etc.
- Assists with providing final document turnover to client at completion of project
- Coordinate deficiencies in a timely manner
You have
- A post-secondary degree or diploma in a construction-related discipline
- Minimum 3 years of experience in a project support role, preferably with an ICI General Contractor or subcontractor
- Worked on commercial and/or institutional projects from start to finish
- The ability to read and interpret contract specifications, drawings and other construction documents
- Excellent computer skills and proficiency with MS Office including MS Project & SharePoint
- Strong organizational and time management skills
- The ability to prioritize workload and stay on top of things as project demands increase
We have
- Great, diverse, authentic people!
- Unlimited career growth opportunities.
- Mentorship from the best in the business.
- Give Strategy supporting community development.
- Annual salary reviews and performance bonuses.
- 100% employer paid Benefit Plan with Healthcare Spending Account and Employee Assistance Program.
- Educational Assistance Program.
- 'Dress for your day' policy... and more!
Founded in 1991, Anthem is a team of 850+ people driven by creativity, passion and direct communication. Anthem has invested in, developed or managed - alone or in partnership - more than 400 residential and commercial projects across North America.
Our growing residential portfolio includes 44,000 homes that are complete, in design or under construction, from mixed-use residential to townhome, rental and single-family homes.
We own, co-own, manage or have previously owned 12 million square feet of retail, industrial and office space, and our land portfolio includes more than 60 communities, spanning 9,100 acres across Canada and the United States.
Anthem is a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities. We are Growing Places.
Please, no unsolicited resumes or phone inquiries from agencies. View ourPolicy on Unsolicited Resumes on our website.