Insurance Admin Assistant Jobs in Calgary, AB (NOW HIRING)

Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility -our people are energized problem solvers that take pride in how thework we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!

Job Description

Are you an experienced Executive Assistant who thrives on keeping senior leaders organized while creating an exceptional workplace experience for employees and customers?

Rockwell Automation is seeking a highly organized, proactive, and service-oriented Executive Administrator & Office Operations Coordinator to support senior leadership while serving as the primary office operations contact for our Calgary location.

This newly created role is ideal for someone who enjoys partnering closely with executives while also taking ownership of creating a professional, welcoming, and efficient office environment.

As Calgary serves as a key hub for Western Canada, you'll play an important role in supporting leaders, employees, customers, and visitors while helping ensure our office operates smoothly every day.

What You'll Do

Executive Support (80%)

• Provide high-level administrative support to a Global VP
• Manage complex calendars, scheduling priorities, and executive communications.
• Coordinate domestic and international travel arrangements, itineraries, expenses, and logistics.
• Prepare presentations, reports, meeting materials, and correspondence, often involving confidential information.
• Organize leadership meetings, customer meetings, and special events.
• Track action items, deadlines, budgets, purchase orders, and expense reporting.
• Anticipate executive needs, proactively resolve conflicts, and ensure leaders remain focused on business priorities.
• Build strong partnerships across all levels of the organization.

Office Operations & Employee Experience (20%)

• Serve as the primary point of contact for Calgary office operations.
• Coordinate facilities vendors, maintenance activities, office services, and workplace requests.
• Ensure meeting rooms, boardrooms, and customer-facing spaces are fully functional and presentation-ready.
• Support onboarding activities, workspace setup, building access, and office logistics for new employees.
• Coordinate customer visits, catering, and workplace events.
• Manage office supplies, shipping and receiving activities, and vendor relationships.
• Help create an engaging, professional workplace that employees and visitors enjoy.

The Essentials - You will have

• High School Diploma or equivalent.

The Preferred - You may also have

• Advanced user of Microsoft Office Suite.
• Exceptional organizational, communication, and prioritization skills.
• Ability to manage highly confidential information with discretion and professionalism.
• 4+ years of experience supporting executives, senior leaders, or office operations.
• Previous Executive Assistant, Senior Administrative Assistant, or Office Administrator experience.
• Experience coordinating travel, events, facilities, and administrative operations.
• Strong PowerPoint user, able to create customer quality presentations
• Experience with SharePoint and collaboration tools.
• Professional, customer-focused approach with a strong attention to detail.
• Calgary-based with the ability to maintain a regular and flexible onsite presence.

What We Offer:

• Health Insurance including Medical and Dental
• Health Care Spending Account (HCSA - dependent on the plan chosen)
• Employee Assistance Program (EAP)
• Retirement plans
• Paid Time off
• Volunteering Time off
• Employer Savings Plan Matching (includes RRSP, TFSA, and EPSP)
• Employer Paid DC Pension
• Maternity and Parental Leave Top-Up
• Fitness Reimbursement Program
• Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.

This position is part of a job family. Experience will be the determining factor for position level and compensation.

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

#LI-Hybrid #LI-LH2

We are an Equal Opportunity Employer including disability and veterans.

If you are an individual with a disability and you need assistance or a reasonable accommodation during the application process, please contact our services team at +1 (519) 618-4899.

Rockwell Automation's hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.