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Insurance Admin Assistant Jobs in Calgary, AB (NOW HIRING)

Ainsworth

Project Administrator

Calgary, AB

Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients ... of Insurance are accurate and meet requirements. * Maintain organized project files in accordance ...

AGAT Laboratories

Safety Administrator

Calgary, AB · On-site

COR & Contractor Compliance Programs * Assist with COR program administration, audit preparation ... Employee Assistance Program (EAP). * Long-term disability and life insurance. * Professional ...

Calgary Co-op

Benefits Specialist

Calgary, AB

Administer employee group benefit and pension programs in accordance with collective agreements ... Knowledge of pension administration and group insurance programs. About Calgary Co-op www ...

Laurin

HSE Coordinator - ICI Construction

Calgary, AB · On-site

... Manager promptly. * Assist in rescue operations and/or administer first aid when required ... Insurance Number). All offers of employment are conditional upon obtaining the required security ...

Laurin

HSE Coordinator - ICI Construction

Calgary, AB · On-site

... Manager promptly. * Assist in rescue operations and/or administer first aid when required ... Insurance Number). All offers of employment are conditional upon obtaining the required security ...

Clio

Systems Specialist, FP&A

Calgary, AB · Hybrid

... experience. * Assist in maintaining FP&A integrations with connected applications: NetSuite ... Administer user licenses and permissions while ensuring proper controls are in place for sensitive ...

Amplifon

Hearing Aid Specialist or Audiologist

Calgary, AB · On-site

CA$80K - CA$110K/yr

... Life Insurance, and annual reimbursement of membership dues/registration. * Work-life Balance ... Administer comprehensive hearing evaluations and educate customers on the effects of hearing loss.

Amplifon

Hearing Aid Specialist or Audiologist

Calgary, AB · On-site

CA$80K - CA$110K/yr

... Life Insurance, and annual reimbursement of membership dues/registration. * Work-life Balance ... Administer comprehensive hearing evaluations and educate customers on the effects of hearing loss.

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Insurance Admin Assistant information

What are the key skills and qualifications needed to thrive as an insurance admin assistant?

To thrive as an Insurance Admin Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by a high school diploma or equivalent. Familiarity with insurance management software, Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently support clients and colleagues. These skills ensure accurate record-keeping, smooth workflow, and effective customer service in a fast-paced insurance environment.

What is an insurance admin assistant?

Insurance Admin Assistants are professionals who provide administrative support within insurance companies or agencies. Their duties often include processing insurance applications, managing client records, handling correspondence, and assisting agents or underwriters with various clerical tasks. They play a key role in ensuring smooth office operations and maintaining accurate documentation. Strong organizational skills, attention to detail, and proficiency with office software are important for this role.

What are some typical challenges faced by an insurance admin assistant and how can they be managed?

Insurance Admin Assistants often juggle multiple tasks such as processing policy documents, handling client inquiries, and maintaining accurate records. A common challenge is managing high volumes of paperwork and meeting tight deadlines, especially during peak renewal seasons. Staying organized through digital tools, maintaining clear communication with both clients and team members, and regularly updating knowledge on insurance procedures can help manage these demands effectively. Collaboration with underwriters, agents, and claims adjusters is also essential to ensure smooth workflow and minimize errors.

What does an insurance admin assistant do?

An insurance admin assistant provides administrative support within an insurance office, handling tasks such as processing policies, managing client records, scheduling appointments, and assisting with claims. They often use office software and insurance-specific systems to ensure smooth operations and accurate documentation.
What are popular job titles related to Insurance Admin Assistant jobs in Calgary, AB? For Insurance Admin Assistant jobs in Calgary, AB, the most frequently searched job titles are:
What job categories do people searching Insurance Admin Assistant jobs in Calgary, AB look for? The top searched job categories for Insurance Admin Assistant jobs in Calgary, AB are:
Insurance Admin Assistant jobs near you
Infographic showing various Insurance Admin Assistant job openings in Calgary, AB as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, and 4% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution.

Project Administrator

Ainsworth

Calgary, AB

Full-time

Medical, Dental, PTO

Re-posted 13 days ago

Job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!
Job Summary
The Project Administrator will provide general administrative support to Project Managers (PM). Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients. Focus is on contributing to operational excellence and delivery with the operations team.
Responsibilities:
  • Work closely with the Project Manager, Estimator, Sales, and Site Superintendent to minimize their need to do task work including but not limit to:
  • Change order entry and correct documentation
  • Drafting minutes of meetings, contracts and correspondence.
  • Ensure accurate and timely project administration including: entry of change orders, tracking requests for information, processing of shop drawings, document control, and communication to all stakeholders.
  • Work closely with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
  • Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
  • Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Ainsworth's requirements; follow up with contractors to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet requirements.
  • Maintain organized project files in accordance with company's Project File Structure.
  • Attend meetings and record and distribute minutes of meeting.
  • Expedite or coordinate information submitted by owner, consultants, contractors and suppliers.
  • Create Operations and Maintenance (O&M) Manuals and assist with As-Built Drawings at closeout.
  • Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed
Qualifications:
  • Post-secondary education in related area of study or equivalent work experience.
  • 3 years' experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
  • Superior computer skills and knowledge of related computer applications, including the Microsoft Office Suite of programs (Word, Excel, PowerPoint)
  • Demonstrated ability to meet deadlines and prioritize a heavy workload.
  • Proven systematic and organized approach to multi-tasking.
  • Ability to work under time constraints and adapt to change.
Why work at Ainsworth (a GDI company)?
Ainsworth (a GDI company) is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation
Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives
Flexibility: Hybrid working models, where applicable
Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
Ainsworth (a GDI company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.
Ainsworth (a GDI company) is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us.... Make a difference.
#LI-Onsite
Employment Type: Salaried, Full-Time

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