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Publications Coordinator Jobs (NOW HIRING)

City of Odessa

Public Information Coordinator

Odessa, TX · On-site

$53K - $76K/yr

... publications, and supporting client acquisition efforts. * Ensures the City's desired image and ... Coordinates media interest in the Organization and ensures regular contact with target media and ...

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How much do publications coordinator jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for publications coordinator in the United States is $24.63, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $29.33 per hour, depending on experience, location, and employer.

What does a publications coordinator do?

A Publications Coordinator manages the production and distribution of printed and digital materials, such as newsletters, brochures, reports, and journals. They coordinate with writers, editors, designers, and printers to ensure content is accurate, visually appealing, and delivered on time. Responsibilities may also include managing editorial calendars, proofreading, and ensuring that all publications align with the organization’s branding and communication goals. This role often requires strong project management and communication skills.

What are some common challenges publications coordinators face when managing multiple projects simultaneously?

Publications Coordinators often juggle several projects at different stages, which can make balancing deadlines, priorities, and stakeholder expectations challenging. Staying organized is key, as is maintaining clear communication with writers, editors, designers, and vendors to ensure each publication stays on track. Proactively managing timelines and anticipating potential bottlenecks can help reduce stress and ensure high-quality deliverables. Flexibility and strong problem-solving skills are also essential for adapting to last-minute changes or urgent requests.

What are the key skills and qualifications needed to thrive as a publications coordinator, and why are they important?

To thrive as a Publications Coordinator, you need strong organizational skills, attention to detail, and a background in communications, journalism, or a related field. Familiarity with publishing software such as Adobe InDesign, content management systems (CMS), and project management tools is typically required. Excellent written and verbal communication, time management, and teamwork abilities help someone excel in coordinating multiple projects and stakeholders. These skills ensure the timely, accurate, and effective production of high-quality publications that meet organizational standards.

What is the difference between Publications Coordinator vs Editorial Assistant?

AspectPublications CoordinatorEditorial Assistant
ResponsibilitiesOversees publication processes, manages schedules, coordinates with authors and vendorsSupports editorial tasks, proofreads, assists with content editing and research
Required SkillsProject management, communication, organizationWriting, editing, research skills
Work EnvironmentPublishing houses, academic institutions, media companiesMagazines, publishing houses, academic journals
Common UsageManaging publication workflowsSupporting editorial content creation

While both roles support publishing processes, a Publications Coordinator manages the overall publication workflow and logistics, whereas an Editorial Assistant focuses on content editing and research support. The Publications Coordinator typically handles project coordination, making it more involved in the publication process management.

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Publications Coordinator jobs near you
Infographic showing various Publications Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $51,229 per year, or $24.6 per hour.

Project Coordinator - Technical Publications

Waukesha, WI • Hybrid

INNIO
See more jobs at INNIOexternal

Full-time

Posted 23 days ago

Key responsibilities

  • Support the Lead Project Manager in coordinating technical publication projects, schedules, deliverables, timelines, action items, and status updates across multiple workstreams.

  • Assist with gathering project requirements, documenting scope, maintaining project plans, preparing status reports, summaries, and stakeholder or leadership presentations.

  • Coordinate with engineering, product line, service, and external contractors to support the development, updates, creation, revision, and release of technical publications.

Job description

Description

The INNIO Advantage:

INNIO Group is a global distributed energy solutions provider that delivers reliable, flexible, transient, decentralized, modular and efficient power. With a track record of innovation, INNIO designs, manufactures and services highperformance power systems under its Jenbacher and Waukesha brands. The company delivers power for applications including data centers, microgrids, grid stabilization, industrial energy and gas compression.

INNIO operates a global installed base across approximately 100 countries as of December 31, 2025, supported by a resilient, highmargin services business that delivers longterm, recurring revenues across the full equipment lifecycle. As electricity demand accelerates-driven by AI, electrification and grid constraints-INNIO enables scalable, behindthemeter power generation with high efficiency, fast start capability, strong transient performance and fuel flexibility, including hydrogenready solutions. INNIO employs over 5,000 people worldwide and is committed to moving energy forward.

We are seeking a Project Coordinator to support the Technical Publications team within INNIO Engineering PMO & Operations. This role will help plan, coordinate, and track technical publication projects across INNIO Waukesha Gas Engine product lines, working closely with the Lead Project Manager and cross-functional stakeholders to ensure manuals, parts catalogs, service bulletins, and related documentation are delivered on time and to a high standard.

The position will also support the team's long-term shift from traditional PDF and print documentation to more digital, connected, and interactive technical content solutions.

What You'll Do: 

  • Support the Lead Project Manager in coordinating technical publication projects, schedules, deliverables, timelines, action items, and status updates across multiple workstreams.
  • Assist with gathering project requirements, documenting scope, maintaining project plans, preparing status reports, summaries, and stakeholder or leadership presentations.
  • Coordinate with engineering, product line, service, and external contractors to support the development, updates, creation, revision, and release of technical publications, including Operation & Maintenance Manuals, Parts Catalogs, Repair & Overhaul Manuals, and Service Bulletins.
  • Help manage document corrections, updates, addendums, translation requests, change request tracking, internal handoffs, and follow-up activities to support timely completion of deliverables.
  • Maintain project documentation, meeting notes, issue logs, and action trackers while contributing to Technical Publications process improvement efforts.
  • Support modernization and digitization initiatives that improve how technical documentation is delivered.

What you'll have:

  • Bachelor's degree in Technical Writing, Technical Communication, Engineering, Business, or a related field, or equivalent relevant experience.
  • Experience in project coordination, technical publications, engineering support, or a related function.
  • Strong organization, attention to detail, and ability to manage multiple priorities in a structured, deadline-driven environment.
  • Effective written and verbal communication skills in English, with the ability to collaborate across teams and with external partners.
  • Basic understanding of project management principles and tools, with proficiency in Microsoft Office Suite.

What will make you stand out.

  • Experience supporting technical documentation, engineering, manufacturing, or service-related projects, including exposure to technical publications, document control, content management, or change management processes.
  • Familiarity with project management tools such as Smartsheet, ServiceNow, or MS Project.
  • Interest in digital documentation solutions, modern content delivery, and the transition from traditional manuals to more user-centered technical content experiences.
  • Awareness of emerging documentation technologies such as digital thread, interactive service documentation, mobile or tablet-based content delivery, augmented reality, and connected service tools.

Additional Details: 

  • Location: Waukesha, WI
  • Work Schedule: Hybrid model (typically onsite Tuesday, Wednesday and Thursday).
  • Travel: Occasional travel may be required (less than 10%).
  • Visa Sponsorship: This role is not eligible for visa sponsorship now or in the foreseeable future. 
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