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Public Programs Assistant Jobs (NOW HIRING)

NY History

Public Programs Assistant

New York, NY · On-site

Public Programs Assistant DEPARTMENT: Public Programs REPORTS TO: Senior Manager of Public Programs ABOUT THE NEW YORK HISTORICAL New York's first museum, The New York Historical is a leading ...

University of Utah

Program Assistants

Campus, IL · On-site

$36K - $46K/yr

The Public Programs Assistant plays a key role in supporting the museum's Public Programs team. This position involves assisting with daily operations, including volunteer coordination, managing ...

University of Utah

Program Assistants

Salt Lake City, UT · On-site

$36K - $46K/yr

The Public Programs Assistant plays a key role in supporting the museum's Public Programs team. This position involves assisting with daily operations, including volunteer coordination, managing ...

University of Utah

Program Assistants

Campus, IL · On-site

$36K - $46K/yr

The Public Programs Assistant plays a key role in supporting the museum's Public Programs team. This position involves assisting with daily operations, including volunteer coordination, managing ...

University of Utah

Program Assistants

Campus, IL · On-site

$36K - $46K/yr

The Public Programs Assistant plays a key role in supporting the museum's Public Programs team. This position involves assisting with daily operations, including volunteer coordination, managing ...

Restore Education

Programs Assistant

San Antonio, TX · On-site

$16 - $21/hr

POSITION GOALS The Programs Assistant will be responsible for volunteer and event coordination ... At least 3 years of Clerical, record keeping, public relations, scheduling, or community college ...

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How much do public programs assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for public programs assistant in the United States is $19.04, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.15 per hour, depending on experience, location, and employer.

What does a public programs assistant do?

A Public Programs Assistant helps plan, organize, and implement educational and community programs at institutions such as museums, libraries, or cultural centers. They support program logistics, assist with event setup, communicate with participants, and help promote activities to the public. This role often involves working closely with program coordinators and other staff to ensure events run smoothly and participants have a positive experience.

What skills and qualifications are needed to be a public programs assistant?

To thrive as a Public Programs Assistant, you need strong organizational skills, attention to detail, and a background in event planning or public administration, often supported by a relevant degree. Familiarity with event management software, digital communication platforms, and basic office applications is typically required. Excellent interpersonal, communication, and teamwork skills help you engage audiences and collaborate effectively with colleagues and community partners. These abilities are essential to ensure smooth program delivery, positive participant experiences, and successful achievement of organizational goals.

What are common challenges faced by public programs assistants, and how can they be addressed?

Public Programs Assistants often juggle multiple tasks, such as coordinating event logistics, communicating with participants, and supporting program evaluation. A common challenge is managing tight deadlines while ensuring all program details run smoothly. Effective organization, clear communication, and adaptability are key to overcoming these challenges. Collaborating closely with team members and seeking feedback can also help ensure successful program execution and continuous improvement.

What is the difference between Public Programs Assistant vs Community Outreach Coordinator?

AspectPublic Programs AssistantCommunity Outreach Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree often preferred; background in communications or social sciences
Work EnvironmentNonprofit organizations, government agencies, cultural institutionsNonprofits, community organizations, government agencies
Employer & Industry UsageSupports public programs, assists with event planning, and administrative tasksDevelops outreach strategies, builds community relationships, promotes programs

While both roles involve engaging with the public and supporting community initiatives, the Public Programs Assistant typically focuses on administrative support and event assistance, whereas the Community Outreach Coordinator actively develops outreach strategies and builds community partnerships. Both positions are vital in public service and nonprofit sectors, but they differ in scope and responsibilities.

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Public Programs Assistant jobs near you
Infographic showing various Public Programs Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $39,596 per year, or $19 per hour.

Public Programs Assistant

New York, NY • On-site

NY History
See more jobs at NY Historyexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Job description

JOB TITLE: Public Programs Assistant
DEPARTMENT: Public Programs
REPORTS TO: Senior Manager of Public Programs
ABOUT THE NEW YORK HISTORICAL
New York's first museum, The New York Historical is a leading cultural institution documenting over 400 years of American history through a peerless collection of art, documents, and artifacts. Our offerings span groundbreaking exhibitions; acclaimed educational programs for teachers and students nationwide; and thought-provoking conversations among leading scholars, journalists, and thinkers about the past, present, and future of the American experiment. The New York Historical is a museum of museums and a collection of collections. We are home to the Patricia D. Klingenstein Library, the Center for Women's History, the Reiss Family Graduate Institute for Constitutional History, the Dorothy Tapper Goldman Center for Teaching Democracy, the DiMenna Children's History Museum, and the future American LGBTQ+ Museum. We elevate the perspectives and scholarship that define the United States' democratic heritage and challenge us all to shape our ongoing history for the better.
JOB SUMMARY
The New York Historical's Department of Public Programs is seeking a Public Programs Assistant responsible for assisting the Senior Manager of Public Programs and the program management team in the planning, promotion, marketing, and production of evening and daytime public programs throughout the calendar year, including virtual and onstage lectures, conversations, and performances; onsite and offsite tours; virtual and onsite seminars; and other institutional program support, as needed. The Public Programs Assistant will also assist with the successful execution of livestreaming operations and will serve as an integral member of the production team for the museum's podcasting and television series, History with David Rubenstein.
This is a full-time position, which will require evening work 2-4 times per week as well as on select weekend dates.
ESSENTIAL JOB DUTIES
Assist in Planning and Implementing Programs
  • Assist in management of evening events, walking tours, and weekend programs. This includes but is not limited to: providing audience and speaker assistance; front-of-house management; registration, auditorium, and book signing set-up; overseeing volunteers; audience Q&A facilitation; and other related duties;
  • Oversee scheduling and communication for roster of program volunteers;
  • Attend logistics, attendance, and other interdepartmental meetings;
  • Assist with financial operations of department, including payment of speakers and vendors, expense reimbursements, and office supply orders;
  • Communicate with the Development Department and President's office to manage list of VIP guests for public programs;
  • Draft on-stage program introductions;

Managing Ticketing Software for Department
  • Serve as department contact person for public programming and handle processing problems. Monitor the status of sales for each program, including review of daily sales wrap reports;
  • Package invoices for select funded series and report expenditures to Development Department;
  • Maintain records of tickets donated back to museum and submit to Development Department;
  • Generate sales report and guest lists.

Program Development and Marketing
  • Assist with researching books, authors, films, and speakers;
  • Assist with the drafting of program descriptions for printed and virtual marketing materials. Assist in gathering information from collaborators, publishers, and speakers, including headshots, speaker biographies, and books and related materials;
  • Review and edit all text and copy for publications, enews mailings, and other marketing material;
  • Lead program marketing and outreach for select programs, including organizing and coordinating outreach and publicity efforts with New York Historical's External Affairs team and conducting independent campaigns.

Department-Office Administration
  • Assist with the department's online audio and video presence, including coordinating with video crews for filmed programs, and collaborating with the web team to archive and upload recorded events;
  • Assist in the management of program events and prepare periodic status reports on projects for the Senior Manager of Public Programs;
  • Respond to public inquiries via telephone and the internet. Field inquiries from publishers, authors, and others interested in presenting programs;
  • Act as contact person and maintain database for docents and other complementary ticket holders;
  • Perform other duties as assigned.

REQUIREMENTS
  • Bachelor's degree with a major in any of the following: Business, Communications, Journalism, Marketing, Arts Administration, History, or related field.
  • Demonstrated ability to successfully handle a variety of administrative duties and work creatively under pressure;
  • One to three years of event operations and/or marketing experience; experience with a cultural organization or non-profit preferred;
  • Strong writing and editing skills required;
  • Experience in marketing and promotion strongly preferred;
  • Proficient computer skills, including Microsoft Office, Google Suite, teleconferencing software;
  • Successfully demonstrated attention to detail and excellent organization skills;
  • Experience with database management preferred;
  • Knowledge of public programs at other cultural institutions preferred;
  • Ability to complete projects, both on a team and individually, in a fast-paced environment;
  • Excellent interpersonal and oral communications skills to respond to internal and external inquiries;
  • Ability to handle situations with grace and diplomacy;
  • Ability to anticipate problems and present solutions quickly;
  • Confidence to work with program talent and to assign and manage volunteer assignments and support staff.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.
This position will require the employee to lift (up to 25 lbs.), bend, stoop, walk, speak and stand for up to 5 hours in a day. Sedentary computer work is also required.
COMPENSATION & BENEFITS
The expected salary for this position is $52,500.
The New York Historical provides a generous benefits package for eligible employees to support their health and wellbeing, which includes:
  • Paid time off, including vacation, sick and personal days, and holidays observed by the Museum;
  • Medical, dental, vision and life insurance;
  • Short and long-term disability coverage options;
  • 403(b) retirement plan with eligibility for employer contributions following one year of full-time service;
  • Flexible spending accounts for health-related expenses, dependent care, and parking and transit expenses;
  • Employee Assistance Program for all employees and their families;
  • 20% discount at the NYHistory Store, Café Clara and Clara restaurant, located within the Museum;
  • Free admission to various museums and cultural institutions across the city.

The New York Historical is an Equal Opportunity Employer.

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