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Public Programs Assistant Jobs (NOW HIRING)

NY History

Manager of Public Programs

New York, NY · On-site

$126K - $127K/yr

Manager of Public Programs DEPARTMENT: Public Programs REPORTS TO: Senior Manager of Public ... ESSENTIAL JOB DUTIES 1. Assist in Planning and Implementing Programs * Manage evening events ...

University of New Mexico

Programs Assistant

Albuquerque, NM · On-site

$14.50 - $17.50/hr

POSITION SUMMARY The Programs Assistant will work in close collaboration with Core Harwood Staff to ... GALLERIES & PUBLIC HOURS: In cooperation with Core Harwood Staff, supports Harwood's Gallery ...

Restore Education

Programs Assistant

San Antonio, TX

$16 - $21/hr

POSITION GOALS The Programs Assistant will be responsible for volunteer and event coordination ... At least 3 years of Clerical, record keeping, public relations, scheduling, or community college ...

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How much do public programs assistant jobs pay per hour?

As of Jul 9, 2026, the average hourly pay for public programs assistant in the United States is $19.04, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.15 per hour, depending on experience, location, and employer.

What would a program assistant do?

A program assistant supports the planning, coordination, and execution of programs or events. They handle administrative tasks, communicate with participants, and ensure that activities run smoothly, often using tools like spreadsheets and scheduling software. Strong organizational and communication skills are essential for this role.

Why is Gen Z struggling to get jobs?

Public Programs Assistants and other entry-level roles often require relevant skills, experience, or certifications, which can be challenging for Gen Z job seekers due to limited work history. Additionally, competition for entry-level positions is high, and employers may prioritize candidates with more experience or specific qualifications, making it harder for younger applicants to secure jobs.

What does a Public Programs Assistant do?

A Public Programs Assistant helps plan, organize, and implement educational and community programs at institutions such as museums, libraries, or cultural centers. They support program logistics, assist with event setup, communicate with participants, and help promote activities to the public. This role often involves working closely with program coordinators and other staff to ensure events run smoothly and participants have a positive experience.

What are the key skills and qualifications needed to thrive as a Public Programs Assistant, and why are they important?

To thrive as a Public Programs Assistant, you need strong organizational skills, attention to detail, and a background in event planning or public administration, often supported by a relevant degree. Familiarity with event management software, digital communication platforms, and basic office applications is typically required. Excellent interpersonal, communication, and teamwork skills help you engage audiences and collaborate effectively with colleagues and community partners. These abilities are essential to ensure smooth program delivery, positive participant experiences, and successful achievement of organizational goals.

What's the easiest government job to get?

The Public Programs Assistant role is often considered accessible because it typically requires minimal prior experience and may only need a high school diploma or equivalent. Entry-level government positions like clerical or administrative roles often have straightforward application processes and open hiring pools, making them easier to obtain for new applicants.

What are some common challenges faced by Public Programs Assistants, and how can they be addressed?

Public Programs Assistants often juggle multiple tasks, such as coordinating event logistics, communicating with participants, and supporting program evaluation. A common challenge is managing tight deadlines while ensuring all program details run smoothly. Effective organization, clear communication, and adaptability are key to overcoming these challenges. Collaborating closely with team members and seeking feedback can also help ensure successful program execution and continuous improvement.

What is the difference between Public Programs Assistant vs Community Outreach Coordinator?

AspectPublic Programs AssistantCommunity Outreach Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree often preferred; background in communications or social sciences
Work EnvironmentNonprofit organizations, government agencies, cultural institutionsNonprofits, community organizations, government agencies
Employer & Industry UsageSupports public programs, assists with event planning, and administrative tasksDevelops outreach strategies, builds community relationships, promotes programs

While both roles involve engaging with the public and supporting community initiatives, the Public Programs Assistant typically focuses on administrative support and event assistance, whereas the Community Outreach Coordinator actively develops outreach strategies and builds community partnerships. Both positions are vital in public service and nonprofit sectors, but they differ in scope and responsibilities.

What jobs pay 4000 a week without a degree?

Public Programs Assistants typically do not earn $4,000 a week without a degree, as this role usually offers moderate pay. High-paying jobs that can reach this level without a degree often include specialized roles such as commercial pilots, real estate brokers, or sales managers, which require experience, licensing, or certifications rather than formal degrees.
What cities are hiring for Public Programs Assistant jobs? Cities with the most Public Programs Assistant job openings:
What are the most commonly searched types of Public Programs jobs? The most popular types of Public Programs jobs are:
What states have the most Public Programs Assistant jobs? States with the most job openings for Public Programs Assistant jobs include:
Public Programs Assistant jobs near you
Infographic showing various Public Programs Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $39,596 per year, or $19 per hour.

Manager of Public Programs

NY History

New York, NY • On-site

$126K - $127K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 23 days ago

Job description

JOB TITLE: Manager of Public Programs
DEPARTMENT: Public Programs
REPORTS TO: Senior Manager of Public Programs
ABOUT THE NEW YORK HISTORICAL
New York's first museum, The New York Historical is a leading cultural institution documenting over 400 years of American history through a peerless collection of art, documents, and artifacts. Our offerings span groundbreaking exhibitions; acclaimed educational programs for teachers and students nationwide; and thought-provoking conversations among leading scholars, journalists, and thinkers about the past, present, and future of the American experiment. The New York Historical is a museum of museums and a collection of collections. We are home to the Patricia D. Klingenstein Library, the Center for Women's History, the Reiss Family Graduate Institute for Constitutional History, the Dorothy Tapper Goldman Center for Teaching Democracy, the DiMenna Children's History Museum, and the future American LGBTQ+ Museum. We elevate the perspectives and scholarship that define the United States' democratic heritage and challenge us all to shape our ongoing history for the better.
JOB SUMMARY
The Manager of Public Programs is responsible for working with the Senior Manager of Public Programs and the program management team in the planning, promotion, and production of evening and daytime public programs throughout the calendar year. The position is full-time and requires evening work 2-4 times per week, as well as select weekend dates.
ESSENTIAL JOB DUTIES
1. Assist in Planning and Implementing Programs
  • Manage evening events, walking tours, and weekend programs. This includes but is not limited to: supervision of front- and back-of-house flow, setting up reception and book signing events, providing audience and speaker assistance, etc.;
  • Oversee planning and scheduling of seasonal gallery and walking tours, under the direction of the Senior Manager of Public Programs;
  • Assist in the production of broadcast recordings for PBS History with David Rubenstein television series (~12 tapings per year) and For the Ages podcast series (~40 episodes per year); ensure editorial producer and editor receive deliverables;
  • Supervise execution of program records and reports on program sales and attendance;
  • Attend weekly logistics meetings;
  • Project management and coordination of volunteer program, including monthly assignment scheduling, correspondence, and logging of hours;
  • Assist program team in the research and planning of programming, including evening and morning lectures, walking and gallery tours, and films;
  • Assist with researching books, authors, films, and speakers;
  • Assist with hiring and management of external support staff for programs.
2. Budget Management
  • Develop and manage program budgets, ensuring alignment with departmental and institutional financial goals;
  • Track expenses, process invoices, and monitor revenue projections across multiple programs and events;
  • Identify opportunities for cost savings while maintaining high-quality program execution;
  • Manage vendor contracts, payment schedules, and budget-related documentation;
  • Monitor ticket sales, sponsorship revenue, and expense trends to inform future planning;
  • Support annual budgeting and long-range financial planning for public programs and special events.

3. Managing Ticketing Software for Department
  • Oversee daily use and administration of departmental ticketing software;
  • Create and manage event listings, pricing structures, discount codes, and seating configurations;
  • Monitor ticket sales and registration data to track performance and attendance trends;
  • Coordinate with marketing and communications teams to ensure accurate event information across platforms;
  • Troubleshoot ticketing issues and provide customer support related to registrations and purchases
  • Generate sales, attendance, and revenue reports for internal stakeholders and leadership;
  • Maintain accurate patron records and ensure data integrity within the ticketing system;
  • Train staff and collaborators on ticketing procedures, platform updates, and best practices;
  • Evaluate ticketing workflows and recommend system improvements to enhance user experience and operational efficiency.

4. Assist in Publication Development
  • Research books, authors, and speakers and prepare text for program descriptions and speaker biographies. Assist in gathering information from collaborators, publishers, and speakers;
  • Review and edit all text and copy for printed and online publications;
  • Coordinate list management functions for the Public Programs Department.

5. Department-Office Administration
  • Work with Public Programs team to monitor and respond to complaints or problems, as they arise;
  • Assist in the management of program events and prepare periodic status reports on projects for the Senior Manager of Public Programs and CFO;
  • Respond to public inquiries via telephone and email. Field inquiries from publishers, authors, and others interested in holding programs;
  • Provide administrative support for Public Programs department, as needed;
  • Perform other duties as assigned.

REQUIREMENTS
  • Bachelor's degree in Communications, Marketing, Arts Administration, History, or related field;
  • Demonstrated ability to successfully handle a variety of management and administrative duties and work creatively under pressure;
  • Strong writing, editing, and time-management skills required;
  • Advanced proficiency in Microsoft Excel, including the ability to create and manage complex spreadsheets, analyze data, and develop reports and tracking systems;
  • Proficient computer skills, including Microsoft Office; knowledge of Zoom, Tessitura, and Zkipster is a plus;
  • Successfully demonstrated attention to detail and excellent organizational skills;
  • Knowledge of public programs at other cultural institutions preferred;
  • Ability to complete projects, both on a team and individually, in a fast-paced environment;
  • Excellent interpersonal and oral communications skills;
  • Experience in event planning is required; must display good judgment to make decisions spontaneously and independently to adapt to event execution;
  • Must work well with the public and be a team player.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.
This position may require the employee to lift (up to 25 lbs.), bend, stoop, walk, run, speak and stand for up to 5 hours in a day, during program execution. Sedentary computer work is also required.
COMPENSATION & BENEFITS
The expected salary range for this position is $70,000 - $80,000. The successful candidate will be offered a salary based on specific factors such as their individual qualifications, experience, and internal equity considerations.
New York Historical provides a generous benefits package for eligible employees to support their health and wellbeing, which includes:
  • Paid time off, including vacation, sick and personal days, and holidays observed by the Museum;
  • Medical, dental, vision and life insurance;
  • Short and long-term disability coverage options;
  • 403(b) retirement plan with eligibility for employer contributions following one year of full-time service;
  • Flexible spending accounts for health-related expenses, dependent care, and parking and transit expenses;
  • Employee Assistance Program for all employees and their families;
  • 20% discount at the NYHistory Store, Café Clara and Clara restaurant, located within the Museum;
  • Free admission to various museums and cultural institutions across the city.

The New York Historical is an Equal Opportunity Employer.

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