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Proposal Writer Jobs in Rochester, NY (NOW HIRING)

HRI Hospitality

Sales Manager

Hilton, NY · On-site

$58K - $78K/yr

... proposal, writing contract, customer correspondence) Responsible for negotiating sales contracts and the implementation and set up as required Analyze historical, current and future hotel/market ...

Kiongroup

Solution Development Lead

Henrietta, NY · On-site +1

Strong written and verbal communication skills. * Ability to manage multiple opportunities with various deadlines simultaneously. * Reliably forecast and report on proposal status.

Kiongroup

Solution Development Lead

Henrietta, NY · On-site +1

Strong written and verbal communication skills. * Ability to manage multiple opportunities with various deadlines simultaneously. * Reliably forecast and report on proposal status.

LaBella Associates

Senior Plumbing Engineer

Rochester, NY · On-site

$120K - $150K/yr

Proposal writing to initiate new business. * Maintain client relationships. Salary Range: $120,000 - $150,000 per year The specific salary offered may be influenced by a variety of factors including ...

LaBella Associates

Senior Plumbing Engineer

Rochester, NY · On-site

$120K - $150K/yr

Proposal writing to initiate new business. * Maintain client relationships. Salary Range: $120,000 - $150,000 per year The specific salary offered may be influenced by a variety of factors including ...

Pwc

ERP AI Engineer - Manager

Rochester, NY · On-site

$99K - $232K/yr

... proposal writing - Cloud certifications in AI/ML or solutions architecture preferred - Familiarity with Responsible AI principles and bias mitigation practices Travel Requirements Up to 60% Job ...

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All JobsProposal Writer JobsProposal Writer Jobs in Rochester, NY

Proposal Writer information

See Rochester, NY salary details

$35.5K

$80.2K

$132.2K

How much do proposal writer jobs pay per year?

As of Aug 7, 2026, the average yearly pay for proposal writer in Rochester, NY is $80,165.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,700.00 and $89,300.00 per year, depending on experience, location, and employer.

How does a proposal writer typically collaborate with subject matter experts and other team members during the proposal development process?

A Proposal Writer often works closely with subject matter experts (SMEs), project managers, and business development teams to gather the technical, financial, and strategic information required for compelling proposals. This collaboration usually involves conducting interviews, facilitating content reviews, and coordinating input from various stakeholders to ensure the proposal is accurate and tailored to client needs. Effective communication and strong organizational skills are crucial to managing multiple contributors, meeting tight deadlines, and producing high-quality submissions. This teamwork helps ensure that the proposal aligns with both client expectations and company objectives.

What does a proposal writer do?

A Proposal Writer is responsible for creating documents that outline a company's products, services, or solutions in response to requests from clients or potential customers. Their main goal is to craft persuasive and clear proposals that showcase the value and benefits of their organization’s offerings, usually to secure new business or funding. Proposal Writers work closely with sales, marketing, and subject matter experts to gather information and tailor proposals to specific client needs. They must ensure proposals are compliant with client requirements and deadlines, and often manage multiple projects at once.

What are the key skills and qualifications needed to thrive as a proposal writer, and why are they important?

To thrive as a Proposal Writer, you need excellent writing, research, and organizational skills, often supported by a degree in English, communications, or a related field. Familiarity with proposal management tools (such as RFPIO or Loopio), content management systems, and sometimes APMP certification is valuable. Strong attention to detail, collaboration, and the ability to work under deadlines are critical soft skills. These skills ensure persuasive, compliant proposals that meet client requirements and increase win rates in competitive bidding environments.

What is a proposal writer?

Proposal writers compose documents to gain support for a project, enter into a business agreement, or convince clients to buy products and services. To complete the proposal, they usually work with a team to research a specific issue, conduct interviews, collect information, and organize the data before submitting the application or sending the contract to a client. Proposal writers may work for non-profit organizations or private companies, or they may be freelancers who work for many different businesses. Some proposal writers specialize in a specific industry, such as grant writing for non-profit organizations.

More about Proposal Writer jobs
What are the most commonly searched types of Proposal Writer jobs in Rochester, NY? The most popular types of Proposal Writer jobs in Rochester, NY are:
What are popular job titles related to Proposal Writer jobs in Rochester, NY? For Proposal Writer jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Proposal Writer jobs in Rochester, NY look for? The top searched job categories for Proposal Writer jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Proposal Writer jobs? Cities near Rochester, NY with the most Proposal Writer job openings:
Proposal Writer jobs near you
Infographic showing various Proposal Writer job openings in Rochester, NY as of August 2026, with employment types broken down into 90% Full Time, 7% Part Time, and 3% Contract. Highlights an 94% In-person, 3% Hybrid, and 3% Remote job distribution, with an average salary of $80,165 per year, or $38.5 per hour.

Waste Specialist

Momentum Environmental Solutions, LLC

Victor, NY • On-site

$80K - $130K/yr

Full-time

Re-posted 21 days ago

Job description

Waste Specialist

Momentum Environmental Solutions, LLC provides vertically integrated environmental, industrial, and waste processing services to leading industries in the northeast. The Waste Specialist works closely with Momentum’s leadership, field teams, and customers to ensure technical portions of projects are performed safely, on time, within budget and to the greatest degree of quality possible. The Waste Specialist is responsible for the technical component of waste processing and environmental services and reports to the Director of Operations.

Essential Responsibilities

  • Is an active participant in the company’s health and safety program.
  • Serves as a subject matter expert on waste management projects and serves as a resource for the field teams performing waste management, environmental sampling, and technical reporting.
  • Maintains responsibility for the technical components of waste services profiling and characterization, pricing, third party vendor coordination, environmental media sampling and professional reporting.
  • Maintains routine contact with specific waste projects and continually updates on changing conditions.
  • Supports the sales team by providing proposal development and participating in “get work” activity as necessary.
  • Performs estimating and proposal writing for select projects.
  • Performs routine financial analysis of assigned waste projects.
  • Tracks the performance of assigned project tasks on a daily, weekly, and monthly basis.
  • Works closely with other departments and other locations improve H&S, logistics and quality elements of projects.
  • Identifies potential problems and implements solutions in cooperation with other leaders
  • Coordinates and reports daily to operations and project management.
  • Reviews and approvals of waste materials into the company's facilities and Transportation 10-Day network.
  • Reviews waste profiles submitted by customers or Momentum sales/operations staff to ensure accuracy and completeness
  • Reviews all applicable backup documentation including SDS, analytical data, pharmaceutical formularies, site history, or other information relevant to the proper characterization of the material
  • Provides regulatory review of EPA, DOT, and State designations
  • Provides clear and detailed explanation to Momentum staff and customers as to what is needed to obtain the waste profile approvals
  • Supports the approval of rejection of waste profiles for Momentum’s permitted waste processing facilities and/or Transportation 10-Day locations
  • Responds to sales inquiries related to pre-approval information (i.e.. Processing Methods for initial pricing)
  • Works to approve materials within the Company’s turnaround time goals
  • Ensures waste materials are acceptable within limitations of Momentum’s permits and if not acceptable at the requested facility, actively seeks alternative options with assistance of operational and sales staff
  • Ensures approval of an inbound profile is not finalized without having an approved outbound profile
  • Once all applicable pre-approval tasks are completed and/or satisfied, approves profile in Momentum’s waste management software and records all supporting information.

Core Competencies

  • Associate’s or bachelor’s degree in Geology. Environmental Science, Chemistry or Engineering or related discipline
  • 5+ years of experience in the environmental service industry
  • General knowledge of compliance of State and Regulatory requirements (i.e., OSHA, EPA, etc.)
  • General knowledge of DOT regulations
  • General knowledge of all available waste treatment, ER, industrial cleaning and remediation technologies
  • Working knowledge of Microsoft Office – PowerPoint, Outlook, Excel, and SharePoint
  • High emotional intelligence and ability to develop relationships and trust with a team
  • Strong communication skills: both written and verbal
  • Structured thinker with strong analytical skills
  • Ability to effectively interact with management, other departments, and vendors
  • Ability to inspire and build strong teams

Personal Protective Equipment

  • When working at a customer site or in a field environment, as appropriate, the ability to wear any of the following personal protective equipment (PPE) required:
    • Steel toe boots
    • Eye protection
    • Hearing protection
    • Gloves/ Hand protection
    • Fire resistant uniform
    • Others as required by OSHA, Internal EH&S, and customer/ site EH&S

Work Environment:

While performing essential duties of this position an individual regularly works in a variety of environments, and is required to see, talk, hear, reach with hands, stand, walk, drive frequently, use a computer keyboard, mouse, telephone, and other office equipment. Essential duties require bending, squatting, and twisting frequently. Employees will frequently be exposed to dirt, dust, and fumes.

Noise level of the environment is generally moderate but may vary depending on customer site visits. Occasionally may be required to lift/move up to 75 lbs.