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Proposal Writer Jobs in Rochester, NY (NOW HIRING)

Erdman Anthony

Proposal Coordinator

Rochester, NY

$26 - $32/hr

The Proposal Coordinator is part of the Project Services team and contributes to developing ... Clear and professional written and verbal communication skills. * Ability to work both ...

Erdman Anthony

Proposal Coordinator

Rochester, NY · On-site

$26 - $32/hr

The Proposal Coordinator is part of the Project Services team and contributes to developing ... Clear and professional written and verbal communication skills. * Ability to work both ...

Erdman Anthony

Proposal Coordinator

Rochester, NY · On-site

$26 - $32/hr

The Proposal Coordinator is part of the Project Services team and contributes to developing ... Clear and professional written and verbal communication skills. * Ability to work both ...

Gleason

Proposal Engineer - Pricing & Cost

Rochester, NY · On-site

$70K - $90K/yr

Strong written, verbal, and presentation skills. * Ability to manage multiple priorities in a fast ... Proposal or project management software a plus Travel Requirements * Up to approximately 5% , ...

Caresoft

Technical Writer

Rochester, NY · On-site

Technical Writer Duration: 12 Months Location: Rochester NY Work model: Hybrid 2 days in office and 3 days REMOTE Description: Produces technical publications and communications to support the safe ...

Stem Xpert

Technical Writer

Rochester, NY

This position will write and maintain training documentation in support of an upcoming large scale training program. Work with assigned internal team to obtain an in-depth understanding of the ...

LandPro Equipment LLC

Service Writer

Batavia, NY · On-site

$40K - $50K/yr

A Day in the Life of a Service Writer As a Service Writer , you're the connection between our customers and our service team. A typical day includes welcoming customers, understanding their service ...

LandPro Equipment, LLC

Service Writer

Batavia, NY · On-site

$40K - $50K/yr

A Day in the Life of a Service Writer As a Service Writer , you're the connection between our customers and our service team. A typical day includes welcoming customers, understanding their service ...

Five Star Equipment

Service Writer

Rochester, NY

$20 - $28/hr

Service Writer Location: Rochester, NY Salary: $20.00 - $28.00 per hour, based on experience and qualifications Schedule: Full-Time, Exempt - Monday thru Friday WHAT YOU WILL GET: * 7 Paid Holidays ...

ADMAR SUPPLY CO INC

Service Writer

Rochester, NY · On-site

$22 - $25/hr

The Service Writer functions as the primary liaison between the Branch Service Department personnel and customers. The primary responsibility is to ensure that all customer contact and customer ...

HR Works

Research Engineer

West Henrietta, NY · On-site

$75K - $90K/yr

Grant/proposal writing experience a plus * The applicant should have a total of 5+ years of related experience. Educational Experience * Bachelor's Degree required in engineering or other technical ...

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All JobsProposal Writer JobsProposal Writer Jobs in Rochester, NY

Proposal Writer information

See Rochester, NY salary details

$35.5K

$80.2K

$132.2K

How much do proposal writer jobs pay per year?

As of Jul 17, 2026, the average yearly pay for proposal writer in Rochester, NY is $80,165.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,700.00 and $89,300.00 per year, depending on experience, location, and employer.

How does a Proposal Writer typically collaborate with subject matter experts and other team members during the proposal development process?

A Proposal Writer often works closely with subject matter experts (SMEs), project managers, and business development teams to gather the technical, financial, and strategic information required for compelling proposals. This collaboration usually involves conducting interviews, facilitating content reviews, and coordinating input from various stakeholders to ensure the proposal is accurate and tailored to client needs. Effective communication and strong organizational skills are crucial to managing multiple contributors, meeting tight deadlines, and producing high-quality submissions. This teamwork helps ensure that the proposal aligns with both client expectations and company objectives.

What does a Proposal Writer do?

A Proposal Writer is responsible for creating documents that outline a company's products, services, or solutions in response to requests from clients or potential customers. Their main goal is to craft persuasive and clear proposals that showcase the value and benefits of their organization’s offerings, usually to secure new business or funding. Proposal Writers work closely with sales, marketing, and subject matter experts to gather information and tailor proposals to specific client needs. They must ensure proposals are compliant with client requirements and deadlines, and often manage multiple projects at once.

How much do proposal writers get paid?

Proposal writers typically earn between $50,000 and $80,000 annually, depending on experience, industry, and location. Senior proposal writers or those with specialized skills can earn higher salaries, and freelance proposal writers may charge hourly or project-based rates. Compensation often includes benefits and opportunities for professional development.

How do you become a proposal writer?

To become a proposal writer, you typically need strong writing and research skills, a bachelor's degree in a relevant field such as communications, business, or marketing, and experience with proposal development or grant writing. Familiarity with industry-specific tools and the ability to meet deadlines are also important for success in this role.

What is the difference between a bid writer and a proposal writer?

A proposal writer creates detailed documents to secure business opportunities by responding to RFPs, while a bid writer focuses specifically on preparing competitive bids for tenders. Both roles require strong writing skills, but proposal writers often handle broader strategic content, whereas bid writers concentrate on meeting specific tender requirements.

What are the key skills and qualifications needed to thrive as a Proposal Writer, and why are they important?

To thrive as a Proposal Writer, you need excellent writing, research, and organizational skills, often supported by a degree in English, communications, or a related field. Familiarity with proposal management tools (such as RFPIO or Loopio), content management systems, and sometimes APMP certification is valuable. Strong attention to detail, collaboration, and the ability to work under deadlines are critical soft skills. These skills ensure persuasive, compliant proposals that meet client requirements and increase win rates in competitive bidding environments.

What is the work of a proposal writer?

A proposal writer creates detailed documents to outline a company's plans, solutions, and costs in response to requests for proposals (RFPs) from clients or organizations. They research requirements, organize information clearly, and ensure the proposal meets all guidelines, often using tools like Microsoft Word or specialized proposal software. Strong writing, research, and editing skills are essential for this role.

What Is a Proposal Writer?

Proposal writers compose documents to gain support for a project, enter into a business agreement, or convince clients to buy products and services. To complete the proposal, they usually work with a team to research a specific issue, conduct interviews, collect information, and organize the data before submitting the application or sending the contract to a client. Proposal writers may work for non-profit organizations or private companies, or they may be freelancers who work for many different businesses. Some proposal writers specialize in a specific industry, such as grant writing for non-profit organizations.

More about Proposal Writer jobs
What are the most commonly searched types of Proposal Writer jobs in Rochester, NY? The most popular types of Proposal Writer jobs in Rochester, NY are:
What are popular job titles related to Proposal Writer jobs in Rochester, NY? For Proposal Writer jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Proposal Writer jobs in Rochester, NY look for? The top searched job categories for Proposal Writer jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Proposal Writer jobs? Cities near Rochester, NY with the most Proposal Writer job openings:
Proposal Writer jobs near you
Infographic showing various Proposal Writer job openings in Rochester, NY as of July 2026, with employment types broken down into 92% Full Time, 4% Part Time, and 4% Contract. Highlights an 96% In-person, and 4% Hybrid job distribution, with an average salary of $80,165 per year, or $38.5 per hour.
Proposal Coordinator

Proposal Coordinator

Erdman Anthony

Rochester, NY

$26 - $32/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 15 hours ago

Job description

The Proposal Coordinator is part of the Project Services team and contributes to developing, organizing, and supporting proposal efforts, maintaining accurate project and customer information, assisting with the creation and refinement of technical and project-related content, and supporting team communication and coordination activities. This role plays an active part in advancing the Facilities Department initiatives and helping move proposals forward. The position is based in our Rochester, NY office.

Responsibilities:

Proposal Development Support

  • Assist with preparing proposals after the internal GO decision through final delivery to the client.
  • Support proposal kickoff activities by helping gather materials and organizing meeting notes or action items.
  • Work with internal team members to collect information and help develop proposal content and supporting materials.
  • Help create and update proposal outlines, schedules, team resumes, and organizational charts as directed.
  • Provide support in assembling presentation materials for client interviews.
  • Support creative and technical consultants by helping coordinate content and materials for client interviews and industry presentations.

Content & Document Management

  • Proofread proposal materials and assist with copy or layout edits while following brand guidelines.
  • Assist in maintaining and updating the proposal content library (staff resumes, project summaries, etc.).

Coordination & Communication

  • Coordinate with internal teams and teaming partners to compile final proposal documents, perform basic quality checks, and help with printing, packaging, or electronic submission.
  • Help communicate project award status to teaming partners and assist with gathering information for client debriefs when the firm is not selected.

Data Tracking & CRM Support

  • Enter new project opportunities and record proposal outcomes (wins and losses) in the CRM system (VantagePoint).

    Requirements:

    • Associate's or Bachelor's degree in Communications, Journalism, Marketing, Business Administration, English, or a related field.
    • 1-2 years' experience supporting marketing, communications, or business development activities, proposal support experience is helpful but not required.
    • Familiarity with the A/E/C industry is a plus.
    • Working knowledge or willingness to learn Adobe Creative Cloud applications such as InDesign, Illustrator, and Photoshop.
    • Proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, Teams, and OneNote.
    • Strong attention to detail and commitment to producing accurate, highquality work.
    • Ability to manage time effectively, prioritize tasks, and work within deadlines.
    • Clear and professional written and verbal communication skills.
    • Ability to work both independently and collaboratively with crossfunctional teams.
    • Professional, positive, and teamoriented attitude with a focus on providing great internal and external support.
    • Valid driver's license.
    • This is an inoffice position.

    Benefits:

    • Competitive salary
    • Profit sharing
    • Flexible schedule
    • Health care: medical, dental, vision
    • Retirement savings opportunities
    • Tuition reimbursement

    Visit www.erdmananthony.com/careers/benefits for a full list of benefits.

    Join the Erdman Anthony community and help us build our communities!

    About Us:

    Erdman Anthony is a nationally recognized, award-winning engineering consulting firm specializing in transportation engineering services, construction services, facilities engineering and design services, civil engineering services, and geospatial services.

    Erdman Anthony welcomes talented, innovative, collaborative professionals who will help us develop exceptional infrastructure solutions for our clients, and contribute to a safe, healthier future.

    Erdman Anthony is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran.

    Erdman Anthony is not able to sponsor visas at this time.

    Employment Type: FULL_TIME

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