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Project Setup Jobs (NOW HIRING)

TEECOM

Project Accounting Coordinator

This role is focused on contract review, accurate project setup, billing support, and maintaining complete and reliable project records throughout the project lifecycle. This person is accountable ...

TEECOM

Project Accounting Coordinator

Charleston, WV · Remote

$65K - $80K/yr

This role is focused on contract review, accurate project setup, billing support, and maintaining complete and reliable project records throughout the project lifecycle. This person is accountable ...

NorthPoint Search Group

Project Accountant

Atlanta, GA · On-site

$58K - $76K/yr

What: Collaborate with Project Managers, oversee project setup, revenue recognition, billing, reporting, and project closeouts. When: Full-time position. Where: Atlanta, GA; Charlotte, NC;

CFS

Project Accountant

Brighton, CO · Hybrid

$65K - $85K/yr

Manage project setup, billing, and closeout activities. * Review contracts to ensure accurate billing terms and project requirements. * Prepare progress billings, pay applications, lien waivers, and ...

CFS

Project Accountant

Brighton, CO · Hybrid

$65K - $85K/yr

Manage project setup, billing, and closeout activities. * Review contracts to ensure accurate billing terms and project requirements. * Prepare progress billings, pay applications, lien waivers, and ...

Farnsworth Group

Director, Project Accounting

Normal, IL · On-site

$150K - $220K/yr

Project Setup & Contract Administration * Oversee accurate and timely project setup in Deltek VantagePoint/Vision, including contract values, fee structures, billing terms, phases, tasks, and labor ...

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All JobsProject Setup Jobs

Project Setup information

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How much do project setup jobs pay per hour?

As of Aug 1, 2026, the average hourly pay for project setup in the United States is $34.63, according to ZipRecruiter salary data. Most workers in this role earn between $25.24 and $37.98 per hour, depending on experience, location, and employer.

What are Project Setup roles?

Project Setup roles are responsible for establishing the foundational structure and processes required to initiate and organize a project. This includes defining project objectives, creating schedules, allocating resources, setting up project management tools, and ensuring all necessary documentation and permissions are in place. Individuals in these roles work closely with project managers, stakeholders, and team members to ensure a smooth project launch and alignment with organizational goals. Proper project setup is crucial for minimizing risks and ensuring project success.

What is the difference between Project Setup vs Project Coordinator?

AspectProject SetupProject Coordinator
Primary RoleInitial planning, resource allocation, and project initiationMonitoring, coordinating tasks, and communication during project execution
Required SkillsProject planning, documentation, stakeholder communicationCommunication, scheduling, problem-solving
Work EnvironmentOffice-based, project management teamsOffice and on-site, supporting project teams
CertificationsPMI-ACP, CAPM, PMP (optional)None typically required, but PMP or CAPM can be beneficial

Project Setup focuses on preparing and initiating projects, including planning and resource allocation. In contrast, Project Coordinator manages ongoing project activities, ensuring tasks are completed on time and within scope. Both roles are essential but differ mainly in their timing and responsibilities within the project lifecycle.

What are some common challenges faced during the initial project setup phase and how can they be addressed?

During the initial project setup phase, professionals often encounter challenges such as unclear project objectives, incomplete stakeholder alignment, and insufficient resource allocation. Addressing these requires proactive communication with stakeholders to clarify goals, thorough documentation to define project scope, and early identification of required resources. Establishing clear processes and using project management tools can also help ensure a smoother setup. Regular check-ins with the team and stakeholders foster transparency and help mitigate issues before they escalate.

What are the key skills and qualifications needed to thrive in Project Setup, and why are they important?

To thrive in Project Setup, you need strong organizational skills, attention to detail, and foundational knowledge of project management principles, often supported by a relevant degree or certification. Familiarity with project management software like Microsoft Project, Asana, or Jira, and understanding of documentation and compliance procedures are typically required. Effective communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and collaborating with stakeholders. These skills ensure that projects are launched efficiently, with clear structures and objectives, setting the foundation for successful project execution.
More about Project Setup jobs
What job categories do people searching Project Setup jobs look for? The top searched job categories for Project Setup jobs are:
Infographic showing various Project Setup job openings in the United States as of July 2026, with employment types broken down into 88% Full Time, 7% Part Time, 1% Temporary, and 4% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $72,023 per year, or $34.6 per hour.

A/R, Billing, and Project Setup Manager

ARA

Albuquerque, NM • On-site

Full-time

Posted 28 days ago

Job description

ARA's Corporate Accounting Department seeks a passionate A/R, Billing, and Setup Manager with strong leadership skills and extensive government contracting billing and project setup knowledge. Our team supports the dedicated employee owners who make Applied Research Associates, Inc. (ARA) the success it is today. We are committed to exceptional customer service and delivering accurate and timely project setup, billing, collection services, project closeout, and audit support. We value teamwork, individual and group accountability, and strive for a balanced, enjoyable work environment.
What you'll do as ARA's A/R, Billing, and Setup Manager
  • Leadership & Team Development
    • Lead the day-to-day operations of the A/R, Billing, Project Setup, and Contract Closeout teams
    • Hire, train, coach and develop staff; build depth and ensure continuity of expertise
    • Foster a collaborative, customer-focused culture with strong accountability and process ownership

  • Billing, Project Setup & Compliance
    • Ensure timely and accurate billing, project setup, rate adjustments, and closeout activities
    • Maintain compliance with FAR 52.216-7 and all relevant government requirements
    • Troubleshoot complex project setup, revenue recognition, and billing issues using expert Costpoint knowledge
    • Develop, document and maintain company-wide procedures governing billing, project setup, collections, and contract closeout
    • Provide guidance on indirect rate structures (including provisional and final rates) and how they impact project setup and billing

  • Financial Monitoring & Analysis
    • Monitor and reconcile unbilled receivables to ensure accurate revenue and project setup, and timely billing, closeout and issue identification
    • Oversee collection efforts and maintain A/R reserve analysis
    • Prepare, analyze, and present DSO performance and trends to executive and senior management and the Board of Directors
    • Ensure financial processes support data accuracy, transparency, and long-term sustainability

  • Audit, Controls & Compliance Support
    • Maintain strong internal controls and ensure adequate process documentation
    • Provide comprehensive support for external financial audits, internal audits, and government/customer audits
    • Collaborate with auditors to provide required data, resolve inquiries, and strengthen audit readiness

  • Systems Leadership & Process Modernization
    • Lead system upgrade testing, enhancements, and business system evaluation or migration activities
    • Partner with IT and functional SMEs to improve workflows, resolve system issues, and drive process automation
    • Drive continuous process improvement efforts to streamline operations and modernize workflows
    • Identify and implement opportunities to improve efficiency, accuracy, and compliance across all related functions

  • Customer & Stakeholder Partnership
    • Serve as a subject matter expert to internal customers and project managers on contract terms, billing requirements, and project setup
    • Build strong relationships across the organization to provide expert guidance and resolve issues effectively
    • Continue to partner with our DCMA ACO and staff, providing excellent contract closeout, expiring funds and deobligation support
    • Communicate proactively to ensure alignment across functional and operational teams

  • A/R, Billing, and Setup Manager Requirements
    • Bachelor's degree in accounting or related field with 10 - 12 years of accounting/billing experience (Master's or PhD acceptable with equivalent experience)
    • Five or more years of leadership experience with demonstrated success leading and developing staff
    • Hands-on government contract accounting experience and knowledge of FAR billing requirements
    • Experience billing fixed price, T&M, and cost reimbursable contracts
    • Exceptional customer service and communication abilities across all organizational levels
    • Results-oriented with a high degree of integrity and strong judgement
    • Ability to analyze problems, recommend solutions, and maintain compliance with internal and external requirements
    • Experience supporting auditors and preparing audit-ready documentation
    • Professional, reliable, proactive, and committed to continuous learning and improvement
    • Excellent attention to detail and organizational abilities
    • Ability to manage multiple tasks and work under strict deadlines

  • A/R, Billing, and Setup Manager Preferences
    • CPA or auditing background
    • Familiarity with WAWF and resolving DFAS payment issues
    • Experience using Deltek Costpoint for billing and project setup
    • Experience with system implementations or conversions

HYBRID WORK NOTICE: This position is available for fully remote or hybrid work consideration at any of our division locations across the United States . Preference will be given to those near Albuquerque, NM or Raleigh, NC.
Company & Division Information
    • The ARA Corporate office prides itself on providing excellent customer service and accounting services to a growing and ever-changing organization. We strive to be flexible while ensuring that we comply with government, state, and contract regulations and requirements. We partner with our employees to help them in turn provide exceptional customer service to our customers.
    • Applied Research Associates (ARA) is a 100% employee-owned technology solutions company with more than 2,300 employee-owners across the United States and Canada. Our dedicated team brings deep technical expertise and a passion for solving complex challenges - creating innovative solutions that protect our safety, security, and way of life. At ARA, every project is an opportunity to exceed expectations. We deliver solutions that not only meet mission objectives but unlock new possibilities for the future.

Learn more about who we are and what we do by going to: www.ara.com
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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