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Project Operations Assistant Jobs in Santa Cruz, CA

Flagship Facility Services

On call Temp

San Jose, CA · On-site

$29/hr

... project handed to them! Excellent organizational skills and the ability to maintain confidential information are a must. This position will support our VP of Operations, assist in daily office needs ...

RimePro Inc

Assistant Project Manager

San Jose, CA

$85K - $125K/yr

Work closely with field teams to ensure alignment between office and field operations Requirements * 2-5+ years of experience as an Assistant Project Manager, Project Engineer, or similar role

Wing Assistant

Executive Assistant - CEO

San Jose, CA

$1.0K - $2.0K/mo

Key Responsibilities 1. Executive Operations & Gatekeeping * Act as the primary point of contact ... Maintain complete situational awareness of the CEO's priorities, deadlines, and ongoing projects.

Cinter Career

Deputy Director - Japanese

San Jose, CA · On-site

... daily operations. * Assist with office operations, administrative functions, and workflow ... Perform other duties and special projects as assigned. ▶︎ Required Qualifications & Skills:

DNA Organics

Be Seen First

Executive Operations Coordinator

Watsonville, CA · On-site

$90K - $110K/yr

Lifted Farms Executive Operations Coordinator Lifted Farms | Watsonville, CA | Hybrid Full-Time | ... Assist department managers with project coordination and administrative support. Human Resources ...

Essel

Project Administrator

Los Gatos, CA · On-site

... operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively. Duties: - Assist in the coordination and management of ...

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All JobsProject Operations JobsProject Operations Assistant JobsProject Operations Assistant Jobs in Santa Cruz, CA

Project Operations Assistant information

See Santa Cruz, CA salary details

$15

$24

$35

How much do project operations assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for project operations assistant in Santa Cruz, CA is $24.88, according to ZipRecruiter salary data. Most workers in this role earn between $20.00 and $28.03 per hour, depending on experience, location, and employer.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
What job categories do people searching Project Operations Assistant jobs in Santa Cruz, CA look for? The top searched job categories for Project Operations Assistant jobs in Santa Cruz, CA are:
What cities near Santa Cruz, CA are hiring for Project Operations Assistant jobs? Cities near Santa Cruz, CA with the most Project Operations Assistant job openings:
Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in Santa Cruz, CA as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $51,745 per year, or $24.9 per hour.

On call Temp

Flagship Facility Services

San Jose, CA • On-site

$29/hr

Part-time

Retirement

Posted 7 days ago

Flagship Facility Services rating

7.9

Company rating: 7.9 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

60th of 251 rated facilities management

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

The pay rate or range for this position is: $29.00


Job SummaryFlagship Facilities is looking for an experienced, energetic, and organized individual to join a growing, dynamic company. The ideal candidate will be tech savvy with a keen eye for detail and ready to take charge of any project handed to them! Excellent organizational skills and the ability to maintain confidential information are a must. This position will support our VP of Operations, assist in daily office needs and managing our company's general administrative activitiesJob Description

Essential Functions:

1. Provides assistance to the VP of Operations East which includes operations in Dallas, Houston, Orlando, Charleston, Tampa and Phoenix.

2. Maintains and orders office supplies.

3. Responsible for maintaining and managing systems which may include security, time keeping, payroll, and billing in order to support the VP of Operations and other essential office functions.

4. Sets up QR codes and enters new clients into the systems.

5. Tracking various operational spreadsheets.

6. Streamlining communication between VP of Operations including his direct reports.

Knowledge and Skills

1. Effective organization and interpersonal skills including written and verbal communications.

2. Detail Oriented.

3. Able to maintain confidential information

4. Ability to multi-task in a fast-paced, dynamic environment.

5. Ability to understand and pick up various proprietary computer systems (i.e. company intranet, HRIS system,

employee tracking system, etc.).

6. Effective organizational and time management skills.

7. Self motivated.

Education and Work Experience

1. Bachelor's degree with courses in Human Resources (HR) or other business related field preferred.

2. Minimum of three years' work experience in HR as a Benefits and 401K role.

Work Environment

1. Small-to-large office environment.

2. Fast paced office environment.

3. The noise level in the work environment is usually moderate.

4. Exposed to a combination of normal office type environments and shop environments.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk or hear. Physical requirements include stooping, standing, climbing and occasionally lifting of a minimum of 40 lbs.of office or facilities equipment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Under The Americans with Disabilities Act reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Authorization

Authorized to work in the U.S.

Equal Employment Opportunity Employer

Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

Americans with Disabilities Act

Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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