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Project Operations Assistant Jobs in Belgrade, MT

Knife River Corporation

PROJECT ENGINEER INTERN

Belgrade, MT · On-site

$18 - $23.25/hr

Consult with clients, vendors or other individuals to discuss and formulate estimates and resolve issues. * Assist project managers and superintendents with project operations. Knife River requires ...

Hart, Inc

Technical Project Manager

Bozeman, MT · On-site

... and operations to drive project milestones and deliverables while maintaining high standards of ... * Assist in the development and delivery of customer training activities and documentation.

HART, INC.

Technical Project Manager

Bozeman, MT · On-site

... and operations to drive project milestones and deliverables while maintaining high standards of ... * Assist in the development and delivery of customer training activities and documentation.

HART, INC.

Technical Project Manager

Bozeman, MT

... and operations to drive project milestones and deliverables while maintaining high standards of ... * Assist in the development and delivery of customer training activities and documentation.

DOWL

Civil Project Manager

Bozeman, MT · On-site

Takes responsibility for personal and team results and proactively seeks to assist and mentor ... Oversees team operations and the daily workflow of the team * Organizes workflow and ensures that ...

S. Conley

Project Coordinator - Sales

Bozeman, MT

$24 - $29/hr

This position sits at the center of our operations and directly impacts how effectively we deliver ... Manage documents and files for active opportunities * Assist in preparing projects for internal ...

S. Conley

Project Coordinator - Sales

Bozeman, MT · On-site

$24 - $29/hr

This position sits at the center of our operations and directly impacts how effectively we deliver ... Manage documents and files for active opportunities * Assist in preparing projects for internal ...

S. Conley

Project Coordinator - Sales

Bozeman, MT · On-site

$24 - $29/hr

This position sits at the center of our operations and directly impacts how effectively we deliver ... Manage documents and files for active opportunities * Assist in preparing projects for internal ...

DOWL

Civil Project Manager

Bozeman, MT · On-site

$88K - $118K/yr

Takes responsibility for personal and team results and proactively seeks to assist and mentor ... Oversees team operations and the daily workflow of the team * Organizes workflow and ensures that ...

AMR

Operations Manager

Bozeman, MT · On-site

... project appreciation and respect for all team members. • Analyze markets and develop plans which ... assist in the quick, effective integration of new companies into the GMR family. • Ensure ...

New

AMR

Operations Manager

Bozeman, MT · On-site

... project appreciation and respect for all team members. Analyze markets and develop plans which ... Establish plans and implement specific actions to assist in the quick, effective integration of new ...

New

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All JobsProject Operations JobsProject Operations Assistant JobsProject Operations Assistant Jobs in Belgrade, MT

Project Operations Assistant information

See Belgrade, MT salary details

$14

$23

$33

How much do project operations assistant jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for project operations assistant in Belgrade, MT is $23.05, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $25.96 per hour, depending on experience, location, and employer.

What does a project assistant do?

A project operations assistant supports project managers by coordinating schedules, tracking progress, preparing reports, and managing documentation. They often use tools like Microsoft Office or project management software and ensure tasks are completed on time. The role requires strong organizational skills and attention to detail to help ensure project success.

What skills do you need to be a project assistant?

A project operations assistant needs strong organizational, communication, and time management skills to coordinate tasks and support project teams. Proficiency with project management tools like Microsoft Project or Excel, attention to detail, and the ability to multitask are also important for success in this role.

Is operations assistant a stressful job?

The role of a Project Operations Assistant can involve managing multiple tasks, deadlines, and coordinating between teams, which may lead to periods of stress. However, the level of stress varies depending on the work environment, workload, and individual skills in organization and communication.

What are some typical challenges faced by a Project Operations Assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a Project Operations Assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What does an operations assistant do?

An operations assistant supports the daily functions of a business or project by coordinating tasks, managing schedules, and ensuring smooth workflow. They often handle administrative duties, communicate with team members, and use tools like spreadsheets or project management software to track progress.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a Project Operations Assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
Project Operations Assistant jobs near you
Operations - Assistant Project Manager

Operations - Assistant Project Manager

Ontivity LLC

Three Forks, MT • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 28 days ago

Job description

Summary
The Assistant Project Manager supports Field Operations by performing high-volume data entry, maintaining project records, and producing accurate reports using Microsoft Office applications. This role is primarily focused on entering, validating, organizing, and reporting project and financial data throughout the project lifecycle. The ideal candidate is highly detail-oriented, proficient in Microsoft Excel and other Office tools, and comfortable working with large datasets while supporting Project Managers, Accounting, and Operations with accurate and timely information.
Attributes of Ontivity, Legacy Division
  1. Stable - Broad customer base with long-term relationships allowing you to keep working
  1. Safe - Your wellbeing is our top priority and primary value
  1. Competitive - Competitive Pay, OT Opportunity, Travel Compensation, Comprehensive benefits
  1. Resourceful - Quality Equipment, Current Technology, and Access to learn from seasoned professionals across a network of companies
  1. Career Focused - We invest in you through technical and safety training
  1. Recourse - Multiple disciplines that allow you opportunity to expand your skills and multiple locations that provide opportunity to work where we are at and you want to be
  1. Meaningful - Your work impacts every American and every other critical infrastructure field

Key Responsibilities
  • Accurately enter, update, and maintain project, financial, and operational data using Microsoft Excel, Access, and internal systems
  • Set up and maintain detailed project records, ensuring data accuracy, consistency, and completeness
  • Create and maintain Excel spreadsheets to track budgets, costs, invoicing, backlog, unsupported revenue, and underbillings
  • Compile, format, and distribute routine project and financial reports using Microsoft Excel, Word, and PowerPoint
  • Assist with preparing and updating weekly invoicing projections and financial forecasts based on data provided by Project Managers
  • Support preparation and finalization of the monthly construction work-in-progress (WIP) report
  • Perform data validation, reconciliation, and error correction to ensure data integrity across systems
  • Assist Accounting with data entry related to vendor purchase orders, invoices, and discrepancy resolution
  • Monitor accounts receivable data for assigned projects to ensure invoices are approved and paid according to customer terms
  • Prepare data summaries, spreadsheets, and supporting documentation for project and financial review meetings
  • Respond to data requests from Operations, Accounting, and leadership in a timely and accurate manner
  • Maintain organized digital files, spreadsheets, and documentation to support audits and reporting needs
  • Identify opportunities to improve data entry processes, reporting efficiency, and spreadsheet accuracy
  • Perform other administrative, data-focused, and reporting duties as assigned

Physical Demands:
  • Must pass pre-employment screening that includes background, drug testing and motor vehicle report. Participate in random UA testing program
  • Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds
  • Position requires working in indoors in a professional office atmosphere sitting for long periods of time
  • Not a safety sensitive position

Minimum Qualifications
  • Strong data entry skills with a high degree of accuracy and attention to detail
  • Proficiency in Microsoft Office applications, with advanced skills in Microsoft Excel
  • Experience creating, maintaining, and analyzing spreadsheets and reports
  • Working knowledge of Microsoft Word and PowerPoint for documentation and presentations
  • Experience with Access, QuickBase, or other database systems preferred
  • Basic understanding of accounting concepts, WIP, and percentage-of-completion revenue recognition preferred
  • Strong organizational, time-management, and problem-solving skills
  • Ability to manage multiple data requests and meet deadlines independently
  • Clear written and verbal communication skills

Position Type & Expected Hours
  • Full-time position
  • Monday through Friday, 8:00 a.m. to 5:00 p.m.
  • Occasional overtime and schedule flexibility may be required

Education & Experience
  • High School Diploma or GED required
  • Bachelor's degree preferred
  • Three years of relevant experience in data entry, reporting, project support, or a related role preferred

Our Benefits:
  • Health, dental, and vision plans (for team members and their families)
  • Financial planning through our 401(k) program
  • Additional benefits including life and disability insurance
  • Holiday and paid time off

EEO Statement
Ontivity, Legacy Division provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics. In addition to federal law requirements, Ontivity, Legacy Division complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Ontivity, Legacy Division expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability or veteran status. Improper interference with the ability of Ontivity, Legacy Division's employees to perform their job duties may result in discipline up to and including discharge.

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