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Project Operations Assistant Jobs in Belgrade, MT

Pierce

Commercial Administrative Assistant

Bozeman, MT

$18.75 - $25.25/hr

... Assistant to join our commercial division. As a key member of our team, you will play an essential ... project and bidding operations, ensuring efficient workflow and clear communication across ...

Williams Plumbing

Warehouse Assistant

Belgrade, MT

$25.50/hr

This hands-on role is all about keeping operations flowing smoothly! You'll be responsible for ... Receive, label, pick and stage material for various projects in accordance with Williams receiving ...

ProSidian Consulting

Administrative Assistant

Bozeman, MT

$19.50 - $26.25/hr

Company Description ProSidian is a Management and Operations Consulting Services Firm focusing on ... Assists with assembling technical notes and project documentation required to process modifications.

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All JobsProject Operations JobsProject Operations Assistant JobsProject Operations Assistant Jobs in Belgrade, MT

Project Operations Assistant information

See Belgrade, MT salary details

$14

$23

$33

How much do project operations assistant jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for project operations assistant in Belgrade, MT is $23.05, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $25.96 per hour, depending on experience, location, and employer.

What does a project assistant do?

A project operations assistant supports project managers by coordinating schedules, tracking progress, preparing reports, and managing documentation. They often use tools like Microsoft Office or project management software and ensure tasks are completed on time. The role requires strong organizational skills and attention to detail to help ensure project success.

What skills do you need to be a project assistant?

A project operations assistant needs strong organizational, communication, and time management skills to coordinate tasks and support project teams. Proficiency with project management tools like Microsoft Project or Excel, attention to detail, and the ability to multitask are also important for success in this role.

Is operations assistant a stressful job?

The role of a Project Operations Assistant can involve managing multiple tasks, deadlines, and coordinating between teams, which may lead to periods of stress. However, the level of stress varies depending on the work environment, workload, and individual skills in organization and communication.

What are some typical challenges faced by a Project Operations Assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a Project Operations Assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What does an operations assistant do?

An operations assistant supports the daily functions of a business or project by coordinating tasks, managing schedules, and ensuring smooth workflow. They often handle administrative duties, communicate with team members, and use tools like spreadsheets or project management software to track progress.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a Project Operations Assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
Project Operations Assistant jobs near you
Commercial Administrative Assistant

Commercial Administrative Assistant

Pierce

Bozeman, MT

$18.75 - $25.25/hr

Full-time

Posted 6 days ago

Job description

Pierce’s Company Inc., based in Bozeman, is seeking a dedicated and detail-oriented Commercial Administrative Assistant to join our commercial division. As a key member of our team, you will play an essential role in supporting project and bidding operations, ensuring efficient workflow and clear communication across departments. This full-time, office-based position offers the opportunity to work closely with experienced Project Managers and the Commercial Manager, contributing to the success of commercial projects from initial bidding through completion. Pierce’s Company Inc. values collaboration, professional growth, and a supportive team environment, making this an excellent opportunity to develop specialized skills in commercial project administration.

Responsibilities
  • Assist Project Managers by obtaining vendor pricing, bid information, bid bonds, and pre-bid documentation.
  • Prepare, organize, and maintain bid and job files for easy access and reference.
  • Distribute bids to contractors and customers within required timelines.
  • Ensure compliance with company policies regarding down payments, signatures, and credit approvals.
  • Compile and route contract documents for signatures and processing.
  • Assemble submittal packages, including data sheets and samples, for general contractors and architects.
  • Transfer approved submittal data to order systems as directed.
  • Generate purchase order requests and assist with centralized purchasing activities.
  • Issue pick tickets, work orders, and installation documentation to subcontractors as needed.
  • Track materials on order and in the warehouse to support project timelines.
  • Process subcontract labor invoices after Project Manager approval.
  • Perform partial and final billing, as well as job costing for materials and labor, according to contractor billing schedules.
  • Manage commercial accounts receivable through direct communication with owners, general contractors, and end users.
  • Maintain professionalism in all customer interactions and support team collaboration within the department.
  • Communicate proactively with Project Managers to ensure smooth project transitions and address scope changes as needed.
  • Stay updated on relevant software platforms and commercial flooring products.
  • Perform other commercial administrative duties as assigned.
Qualifications
  • High school diploma or equivalent.
  • Strong accuracy and attention to detail.
  • Effective verbal communication skills.
  • Problem-solving ability and a proactive approach to tasks.
  • Technical aptitude for learning specialized systems and software.
  • Ability to work efficiently under pressure and manage multiple priorities.
  • Friendly, engaging, and professional demeanor with a commitment to excellent service.