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Project Operations Assistant Jobs in Virginia (NOW HIRING)

GovFirst

Bookkeeper - Project Support

Hampton, VA · On-site

... project operations in Hampton, VA. This role is responsible for maintaining accurate personnel ... Track and report safety metrics and assist with compliance requirements across federal, state, and ...

EMCOR Group Inc

Miller Electric Company

Richmond, VA

$25.75 - $35.25/hr

Conduct hazard analyses of project operations * Assist in the update and maintenance of the company safety manual * Develop and conduct risk assessments and Job Task Analyses for relevant tasks

M.C. Dean, Inc

Project Engineer (MEP) - Tysons, VA

Tysons, VA · On-site

$77K - $106K/yr

Responsibilities Project Coordination * Assist the Project Manager and Superintendent with day-to-day project operations. * Coordinate MEP activities with subcontractors, design teams, vendors, and ...

Cooley LLP

IP Operations Coordinator

Reston, VA · On-site

$65K - $87K/yr

IP Operations Coordinator Cooley is seeking an IP Operations Coordinator to join the IP Services ... assist with project creation and modifications, keep the IP Leadership team organized and focused ...

Cooley

IP Operations Coordinator

Reston, VA

$65K - $87K/yr

IP Operations Coordinator Cooley is seeking an IP Operations Coordinator to join the IP Services ... assist with project creation and modifications, keep the IP Leadership team organized and focused ...

LINEAGE WEALTH MANAGEMENT INC

Be Seen First

Executive Assistant

Norfolk, VA · On-site

$39K - $50K/yr

Project & Operations Support Assist in project management, tracking deadlines, and ensuring timely completion of tasks. Conduct research, compile data, and prepare reports as needed. Coordinate and ...

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LINEAGE WEALTH MANAGEMENT INC

Be Seen First

Executive Assistant

Norfolk, VA · On-site

$39K - $50K/yr

Project & Operations Support Assist in project management, tracking deadlines, and ensuring timely completion of tasks. Conduct research, compile data, and prepare reports as needed. Coordinate and ...

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How much do project operations assistant jobs pay per hour?

As of Jun 30, 2026, the average hourly pay for project operations assistant in Virginia is $21.36, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $24.09 per hour, depending on experience, location, and employer.

What jobs pay $500,000 a year in the US?

In the US, high-paying roles such as senior executives, specialized surgeons, and successful entrepreneurs can earn $500,000 or more annually. Certain investment bankers, corporate lawyers, and tech executives with stock options or bonuses also reach this level, often requiring advanced skills, extensive experience, and leadership responsibilities.

What does a project assistant do?

A project assistant supports project managers by coordinating schedules, preparing documentation, tracking progress, and communicating with team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What does an operational assistant do?

An operational assistant supports daily business functions by coordinating schedules, managing documentation, and assisting with project logistics. They often use tools like spreadsheets and project management software to ensure smooth operations and may handle communication between teams. The role requires organizational skills and attention to detail.

What are some typical challenges faced by a Project Operations Assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a Project Operations Assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What is the salary of an operations assistant?

The salary of a Project Operations Assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn more. Benefits often include health insurance and paid time off.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a Project Operations Assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
What are the most commonly searched types of Project Operations jobs in Virginia? The most popular types of Project Operations jobs in Virginia are:
What are popular job titles related to Project Operations Assistant jobs in Virginia? For Project Operations Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Project Operations Assistant jobs in Virginia look for? The top searched job categories for Project Operations Assistant jobs in Virginia are:
What cities in Virginia are hiring for Project Operations Assistant jobs? Cities in Virginia with the most Project Operations Assistant job openings:
Project Operations Assistant jobs near you
Bookkeeper - Project Support

Bookkeeper - Project Support

GovFirst

Hampton, VA • On-site

Full-time

Posted 7 days ago

Job description


Job Title: Bookkeeper (Project Support)
Location: Hampton, VA
Employment Type: Full-Time (W2)
GovFirst is seeking a detail-oriented and organized Bookkeeper (Project Support) to provide financial, payroll, and administrative support for project operations in Hampton, VA. This role is responsible for maintaining accurate personnel records, processing timekeeping data, supporting invoicing, and assisting with project compliance and reporting activities.
Responsibilities:
  • Support new hire onboarding by entering and maintaining personnel records, access badge information, employee photos, and payroll data in the project database (Claris FileMaker).
  • Collect, review, and enter personnel timesheets from multiple worksites and subcontractors.
  • Validate timesheet data against supervisor reports and resolve discrepancies as needed.
  • Manage labor charge codes in the payroll system and coordinate updates with clients, subcontractors, and corporate teams.
  • Prepare, review, and finalize monthly project invoices, including personnel, subcontractor, equipment, and other direct cost entries.
  • Develop and generate custom reports from the project database for billing, compliance, and management review.
  • Track and report safety metrics and assist with compliance requirements across federal, state, and local regulations.
  • Maintain payroll, billing, and holiday calendars to ensure accurate processing timelines.
  • Support overall project administration and contribute to operational efficiency and management goals.
  • Perform additional financial and administrative duties as assigned.

Requirements
Required Experience & Skills:
  • Minimum of 2 years of bookkeeping, payroll, accounting, or administrative support experience (government or construction project experience preferred).
  • Strong skills in data entry, reconciliation, and cost reporting.
  • Familiarity with Claris FileMaker, payroll systems, or similar database platforms preferred.
  • Strong attention to detail, accuracy, and analytical thinking.
  • Ability to work independently while coordinating with multiple stakeholders, including corporate teams, subcontractors, and clients.
  • Strong communication and organizational skills.
  • Ability to manage multiple deadlines in a fast-paced environment.
Required Education:
  • Bachelor's degree in business, accounting, finance, data science, or related field preferred.
  • High School Diploma or GED required.
Required Work Authorization:
  • U.S. Citizenship.

Apply