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Project Managers Assistant Jobs in Wisconsin (NOW HIRING)

Grunau

Senior Project Manager

Oak Creek, WI · On-site

Teaching and mentoring Project Managers/Assistant Project Managers in change order estimating * Proactively assist the Grunau team with completing estimates Managing Labor * Forecasting labor hours

Walbec Group

Project Manager Assistant

Waukesha, WI

Under the direction of the Associate Controller, the Project Accounting Assistant is responsible for using a proactive approach to provide support to the Project Managers, Project Engineers and Area ...

Walbec Group

Project Manager Assistant

Waukesha, WI

Under the direction of the Associate Controller, the Project Accounting Assistant is responsible for using a proactive approach to provide support to the Project Managers, Project Engineers and Area ...

Walbec Group

Project Manager Assistant

Waukesha, WI · On-site

Under the direction of the Associate Controller, the Project Accounting Assistant is responsible for using a proactive approach to provide support to the Project Managers, Project Engineers and Area ...

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Project Managers Assistant information

What is a project managers assistant?

Project Managers Assistants, also known as Assistant Project Managers, support project managers in planning, organizing, and overseeing projects to ensure they are completed on time and within budget. Their responsibilities often include scheduling meetings, communicating with team members and stakeholders, tracking project progress, preparing reports, and managing project documentation. They help coordinate tasks, resolve issues, and keep projects running smoothly by handling various administrative and project support tasks.

What are the key skills and qualifications needed to thrive as a project managers assistant, and why are they important?

To thrive as a Project Manager's Assistant, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is often required. Exceptional communication, time management, and problem-solving abilities help you coordinate effectively and support project goals. These skills ensure efficient project execution, support for the project manager, and smooth collaboration among team members.

What are the most common challenges faced by a project managers assistant, and how can they be overcome?

As a Project Manager's Assistant, one of the most common challenges is effectively managing multiple tasks and priorities simultaneously, often under tight deadlines. Clear communication and strong organizational skills are essential to keep project documentation, schedules, and stakeholder updates on track. Building a proactive relationship with the project manager and team members can help anticipate potential issues and address them early. Utilizing project management software and maintaining detailed records also ensures smoother coordination and helps prevent misunderstandings.

What is the difference between Project Managers Assistant vs Project Coordinators?

AspectProject Managers AssistantProject Coordinator
Required CredentialsHigh school diploma or associate's; some roles prefer certifications like CAPMHigh school diploma; often prefers certifications like CAPM or PMP
Work EnvironmentOffice setting, supporting project managersOffice environment, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries including healthcare, IT, and construction

Project Managers Assistants and Project Coordinators both support project teams, often requiring similar certifications and working in office environments. The main difference lies in scope: Project Managers Assistants typically support project managers directly, while Project Coordinators handle broader project coordination tasks. Both roles are essential for successful project execution across various industries.

Can I be a project managers assistant with no experience?

Yes, entry-level project management assistant roles often do not require prior experience and focus on organizational skills, communication, and basic knowledge of project management tools. Candidates may need a relevant diploma or certification and should be willing to learn on the job.

What cities in Wisconsin are hiring for Project Managers Assistant jobs?

Cities in Wisconsin with the most Project Managers Assistant job openings:

Project Managers Assistant jobs near you
Infographic showing various Project Managers Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 86% Full Time, 12% Part Time, and 2% Contract. Highlights an 66% Physical, 2% Hybrid, and 32% Remote job distribution.

Senior Project Manager

Oak Creek, WI • On-site

Grunau
Specialty Trade Contractors • 201 - 500 employees
Learn more about Grunauexternal

Full-time

Medical, Dental, Life, Retirement

Re-posted 19 days ago

Job description

Grunau's Senior Project Managers differentiate themselves and Grunau through excellent project execution. They own their personal development and create strong relationships with our customers. They sell the majority of their own work. Their skill level allows them to be effective mentors to Project Managers and Assistant Project Managers.
Essential Tasks for a Senior Project Manager include:
Estimating
  • Estimating projects for all three trades (Plumbing, Pipefitting, and Sheetmetal)
  • Teaching and mentoring Project Managers/Assistant Project Managers in change order estimating
  • Proactively assist the Grunau team with completing estimates

Managing Labor
  • Forecasting labor hours
  • Scheduling labor
  • Communicating and developing positive relationships with the Foremen and Crew

Safety
  • Perform safety audits to ensure a safe work environment
  • Communicate safety concerns with Foremen and Crew
  • Proactively plan for a safe job site from beginning of the project to the end

Sales
  • Own the relationship with the customer/owner/general contractor
  • Actively seek and develop new business relationships
  • Lead and participate in proposal generation and presentation

Technical Knowledge
  • Apply a well-rounded mechanical system knowledge to a variety of projects
  • Apply knowledge of building codes and standards to deliver value for customers

Operational Excellence
  • Demonstrate leadership through continuous improvement of self and Grunau processes
  • Follow Project Management Process Map
  • Deliver projects that meet or exceed individual gross margin plan
  • Mentor developing Project Managers and Assistant Project Managers

Required Education
  • Bachelor's degree in Mechanical Engineering or Construction Management or Equivalent Experience

Required Demonstrated Experience
  • 10+ years of progressive project management experience in mechanical contracting specializing in plumbing, piping, and sheet metal
  • Success building and maintaining client relationships
  • A thorough understanding of construction and mechanical contractor industry practices, processes, standards, etc., and their impact on project activities
  • Experience directing/guiding others using innovative and effective management techniques to maximize employee performance
  • Experience preparing estimates in plumbing, piping, and sheet metal projects
  • Demonstrable success developing and maintaining customer relationships
  • Solid skillset using Microsoft Office products (Excel, Word, Outlook) and the ability to gain proficiency in new software systems
  • LEED accreditation a plus

Pay Range: Pay dependent upon level of experience and education. Base Salary + Incentive based on company performance.
Excellent Benefits: Medical, Dental, Life Insurance, Short + Long-Term Disability, 401K, Profit Sharing, Opportunity to participate in Employee Stock Purchase Program.
EEO Statement:
APi Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Equal Opportunity Employer, including disabled and veterans.

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