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Project Managers Assistant Jobs in Indiana (NOW HIRING)

Stantec

Project Controls Analyst

Indianapolis, IN · On-site

$65.60K - $95.10K/yr

Provide budget, contract, and financial management support to Project Managers * Assist Project Managers with maintaining the life cycle of projects per client requirements and company guidelines

Stantec

Project Controls Analyst

Walkerton, IN · On-site

$65.60K - $95.10K/yr

Provide budget, contract, and financial management support to Project Managers * Assist Project Managers with maintaining the life cycle of projects per client requirements and company guidelines

ERMCO, Inc

Assistant Project Manager

Greenwood, IN · On-site

ERMCO is looking for Assistant Project Managers that will play a pivotal role in ensuring the smooth operation of Electrical Construction Projects. You will provide support to the assigned Project ...

Ermco

Assistant Project Manager

Greenwood, IN · On-site

ERMCO is looking for Assistant Project Managers that will play a pivotal role in ensuring the smooth operation of Electrical Construction Projects. You will provide support to the assigned Project ...

ERMCO, Inc

Assistant Project Manager

Greenwood, IN

ERMCO is looking for Assistant Project Managers that will play a pivotal role in ensuring the smooth operation of Electrical Construction Projects. You will provide support to the assigned Project ...

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Project Managers Assistant information

What are the key skills and qualifications needed to thrive as a Project Manager's Assistant, and why are they important?

To thrive as a Project Manager's Assistant, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is often required. Exceptional communication, time management, and problem-solving abilities help you coordinate effectively and support project goals. These skills ensure efficient project execution, support for the project manager, and smooth collaboration among team members.

What are the most common challenges faced by a Project Manager's Assistant, and how can they be overcome?

As a Project Manager's Assistant, one of the most common challenges is effectively managing multiple tasks and priorities simultaneously, often under tight deadlines. Clear communication and strong organizational skills are essential to keep project documentation, schedules, and stakeholder updates on track. Building a proactive relationship with the project manager and team members can help anticipate potential issues and address them early. Utilizing project management software and maintaining detailed records also ensures smoother coordination and helps prevent misunderstandings.

What are Project Managers Assistants?

Project Managers Assistants, also known as Assistant Project Managers, support project managers in planning, organizing, and overseeing projects to ensure they are completed on time and within budget. Their responsibilities often include scheduling meetings, communicating with team members and stakeholders, tracking project progress, preparing reports, and managing project documentation. They help coordinate tasks, resolve issues, and keep projects running smoothly by handling various administrative and project support tasks.

What is the difference between Project Managers Assistant vs Project Coordinators?

AspectProject Managers AssistantProject Coordinator
Required CredentialsHigh school diploma or associate's; some roles prefer certifications like CAPMHigh school diploma; often prefers certifications like CAPM or PMP
Work EnvironmentOffice setting, supporting project managersOffice environment, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries including healthcare, IT, and construction

Project Managers Assistants and Project Coordinators both support project teams, often requiring similar certifications and working in office environments. The main difference lies in scope: Project Managers Assistants typically support project managers directly, while Project Coordinators handle broader project coordination tasks. Both roles are essential for successful project execution across various industries.

What cities in Indiana are hiring for Project Managers Assistant jobs? Cities in Indiana with the most Project Managers Assistant job openings:
Project Managers Assistant jobs near you
Assistant Project Manager

Assistant Project Manager

Asplundh Construction, LLC

South Bend, IN

Full-time

Medical, Dental, Vision, Life, Retirement

Posted yesterday

Job description

Field Project Manager Assistant

 

 

Job Title: Field Project Manager Assistant

The Field Project Manager Assistant's responsibilities include monitoring project progress, following up with stakeholders on the completion or delay of project phases, scheduling meetings, and maintaining project documents and reports. This position is responsible for developing and monitoring operational and financial metrics throughout the region including standardization of workflows and billing procedures.

Benefits:

  • 401K Retirement Plan
  • Health Insurance (Medical/Dental/Vision)
  • Employee Assistance Program
  • Life, long-term/short-term disability insurance

Essential Functions & Responsibilities:

  • Track the status of field construction projects.
  • Assist in project scheduling.
  • Update tracking and communication tools (Smartsheet, Excel, performance metric charts, and tables).
  • Monitor and facilitate programs to collect production in the field using mobile communication platforms.
  • Validate proper work package submission for billing.
  • Assist General Forepersons as necessary to resolve daily operational issues.
  • Monitor and report on adherence to production reporting processes.
  • Validate and submit reports to utility customers.
  • Coordinate and review metrics for General Forepersons (GF) and Project Managers (PM).
  • Ensure customer billing submission and processing within contractual guidelines.
  • Review GF productivity with Supervisors, identifying areas for improvement and best practices.
  • Train new hires on the proper billing process/submission.
  • Monitor unit-based billing, determining profitable areas with monthly synopsis to the Regional Manager.
  • Develop a standard set of process maps for billing customers, ensuring timely submission.
  • Performs other duties as required.

Minimum Qualifications:

  • Must be 18 years of age or older.
  • Must have strong analytical skills.
  • Effective verbal and written communication with all levels of internal organization and the customer, from field personnel to executive leadership.
  • Intermediate to advanced skills with Microsoft Excel, including pivot tables and charts.
  • Experience using Smartsheet is preferred but not required.
  • Ability to collaborate effectively with colleagues, clients, and stakeholders.
  • Ability to anticipate needs, be proactive, resourceful, and flexible in a fast-paced environment.
  • Ability to analyze large volumes of data and perform metrics analysis.

Education & Experience:

  • Two-year college degree in construction management, engineering, or other related areas or equivalent experience.
  • Business experience is preferred.

Pre-Screen: 

  • Upon offer, employees may be required to subject and pass a pre-employment drug screen, background, and/or MVR check.

License & Certifications:

  • A valid driver's license is required.

Physical Requirements:

  • RARE (less than 10%): stooping, kneeling, squatting, body twisting, crawling, climbing on/off a truck, climbing poles, gripping, climbing ladders, balancing
  • OCCASIONAL (up to 33%): standing, sitting, sense of touch, manual dexterity, seeing distant, lifting over 10 lbs. to 50 lbs., seeing, reaching, range of motion, depth perception, color vision, lifting, carrying, pushing, pulling, climbing stairs, lifting up to 10 lbs., lifting up to 50 lbs.
  • FREQUENT (up to 66%): walking
  • CONTINUOUS (up to 100%): speaking clearly, reading, hearing-speech range

Safety:

Due to the inherently dangerous nature of the industry and requirements to work with or around hazardous equipment, employees must have sufficient eyesight to judge distance/coordination of equipment and tools, be able to maintain attention and concentration for extended periods, be able to withstand exposure to all kinds of weather while completing work assignments, be able to wear personal protective equipment as necessary, be able to enter and exit a vehicle numerous times a day, have the endurance necessary to traverse various terrain, be capable of performing job duties throughout a standard 8- or 10-hour day, be able to communicate with others, read, write, and comprehend written/verbal job instructions and information, and communicate and handle conflict professionally.