Project Manager Virtual Assistant Jobs in Toronto, ON

Job Title: Project Manager for Strategy and Growth 

Term: Temporary, Full-time (40 hours/week)

Department: Strategy & Growth

Reports To: Chief of Strategy and Growth

Salary Range: $75,000 - $80,000 annually

Location: Toronto, Ontario

Description:

The Project Manager supports the Chief of Strategy and Growth in planning, coordinating, and monitoring the University's strategic initiatives. The role is responsible for ensuring projects progress according to agreed timelines, facilitating communication across departments, tracking milestones, maintaining project documentation, and supporting the successful execution of institutional priorities.

Working across multiple concurrent initiatives, the Project Manager acts as the central coordination point between academic and administrative departments, external partners, consultants, regulatory agencies, and senior leadership.

Key Responsibilities:

Project Coordination

• Coordinate multiple strategic projects simultaneously across the Strategy & Growth portfolio.
• Develop and maintain detailed project plans, timelines and workback schedules.
• Monitor project progress against milestones and identify potential delays or risks.
• Track project deliverables and follow up with responsible stakeholders.
• Coordinate project meetings and prepare agendas, minutes and action registers.
• Maintain project documentation, version control and project repositories.

Stakeholder Coordination

• Liaise with internal departments to coordinate project activities.
• Coordinate communications with external consultants, partners and service providers.
• Schedule meetings and facilitate cross-functional working groups.
• Monitor completion of agreed actions and provide regular status updates.

Reporting & Governance

• Prepare project dashboards, keep progress reports up to date for weekly / biweekly project huddles. Maintain project risk and issue registers as part of this.
• Track key performance indicators and project milestones.
• Escalate emerging risks or delays to senior management.
• Support governance committees with project documentation and reporting.

Operational Support

• Coordinate procurement and vendor activities where required.
• Assist in developing business cases and project documentation.
• Support budgeting and project expenditure tracking.
• Coordinate project logistics including workshops, consultations and stakeholder engagements.

Continuous Improvement

• Develop and improve project management templates and tools.
• Promote consistent project management methodologies across initiatives.
• Support implementation of governance and quality assurance processes.
• Capture lessons learned and support continuous improvement activities.

Typical Projects Supported

• Institutional strategic initiatives
• New campus development
• International expansion projects
• Regulatory submissions
• Accreditation projects
• Academic consent renewals or new applications
• Strategic partnerships
• Marketing and recruitment projects
• Business development initiatives

Qualifications

• Bachelor's degree in Business, Project Management, Administration or related discipline.
• Project Management certification (PMP, CAPM or similar) is an asset.
• 5-7 years' experience coordinating complex projects.
• Experience working in higher education is a highly desirable.

Knowledge & Skills

• Excellent organizational and planning skills.
• Strong stakeholder management abilities.
• Experience using project management methodologies.
• Ability to manage multiple competing priorities.
• Excellent written and verbal communication.
• Strong analytical and problem-solving skills.
• Advanced Microsoft Office skills.
• Experience using project management software (Monday.com, Asana, MS Project, Smartsheet, etc.) is an asset.

Key Competencies

• Project coordination
• Planning and scheduling
• Attention to detail
• Relationship management
• Initiative and accountability
• Risk management
• Time management
• Collaboration
• Adaptability
• Professional judgement
• Reporting Relationship

Application Process:

To formally express your interest in this opportunity, please submit your resume and a brief cover letter. In your cover letter, please highlight your qualifications for the role and share what inspires you about the prospect of contributing to a rapidly scaling, purpose-driven organization. This posting is for a current vacancy at our organization, and it remains open until the position is filled. The position is subject to budgetary approval.

Note: Application materials should be submitted as a single combined PDF file with a filename that identifies the applicant.

We look forward to reviewing your application. See our website www.ibu.ca for further information about this new and exciting opportunity.