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Project Manager Virtual Assistant Jobs in Illinois

Titan Electric

Assistant Project Manager

Itasca, IL · On-site

As an Assistant Project Manager on our Mission Critical team, you will help keep data center and critical facility projects organized, moving, and ready for the next milestone. You will work beside ...

Titan Electric

Assistant Project Manager

Itasca, IL

As an Assistant Project Manager on our Mission Critical team, you will help keep data center and critical facility projects organized, moving, and ready for the next milestone. You will work beside ...

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing advice to the Project Manager. Help coordinate projects, schedules, and track the progress of projects ...

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing advice to the Project Manager. Help coordinate projects, schedules, and track the progress of projects ...

Titan Electric

Assistant Project Manager

Itasca, IL · On-site

As an Assistant Project Manager on our Mission Critical team, you will help keep data center and critical facility projects organized, moving, and ready for the next milestone. You will work beside ...

Revenue Chicago LLC

Project Manager

Chicago, IL

@revenue is looking for a Project Manager to lead and guide our fabulous clients and amazing team ... virtual position where you will get to take advantage of all of the free benefits that ...

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing advice to the Project Manager. Help coordinate projects, schedules, and track the progress of projects ...

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing advice to the Project Manager. Help coordinate projects, schedules, and track the progress of projects ...

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing advice to the Project Manager. Help coordinate projects, schedules, and track the progress of projects ...

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing advice to the Project Manager. Help coordinate projects, schedules, and track the progress of projects ...

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing advice to the Project Manager. Help coordinate projects, schedules, and track the progress of projects ...

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing advice to the Project Manager. Help coordinate projects, schedules, and track the progress of projects ...

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing advice to the Project Manager. Help coordinate projects, schedules, and track the progress of projects ...

TERRACON

Assistant Project Manager

Chicago, IL

$71K - $90K/yr

Assistant Project Manager Location: Lombard, IL Estimated Salary Range: $71,060.00 - $90,640.00 commensurate with experience Ready to grow your career as part of a down-to-earth team with the freedom ...

TERRACON

Assistant Project Manager

Lombard, IL · On-site

$71K - $90K/yr

Assistant Project Manager Location: Lombard, IL Estimated Salary Range: $71,060.00 - $90,640.00 commensurate with experience Ready to grow your career as part of a down-to-earth team with the freedom ...

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Project Manager Virtual Assistant information

What is a project manager virtual assistant?

Project Manager Virtual Assistants are remote professionals who help manage and coordinate projects for businesses or individuals. They handle tasks such as scheduling, team communication, progress tracking, and ensuring deadlines are met, all while working virtually. These assistants often use project management tools and software to organize workflows, delegate tasks, and report on project statuses. Their goal is to keep projects on track and support clients in achieving their objectives efficiently and effectively.

How does a project manager virtual assistant typically coordinate with remote teams and clients to ensure project milestones are met?

A Project Manager Virtual Assistant (PM VA) usually leverages digital collaboration tools like Slack, Trello, or Asana to facilitate communication and track progress among remote teams and clients. They schedule regular virtual check-ins, set clear expectations on deliverables, and proactively address any blockers that arise. Effective PM VAs are adept at time zone management and prioritize transparent updates, ensuring that project milestones are consistently met and stakeholders remain informed. This collaborative approach is vital for building trust and maintaining project momentum in a virtual environment.

What are the key skills and qualifications needed to thrive as a project manager virtual assistant, and why are they important?

To thrive as a Project Manager Virtual Assistant, you need strong organizational skills, time management abilities, and a solid understanding of project management principles, often supported by experience or certification such as PMP or CAPM. Familiarity with project management tools like Asana, Trello, or Monday.com, and proficiency in communication platforms such as Slack or Zoom, are typically required. Excellent communication, problem-solving, and adaptability help you coordinate remote teams and ensure projects run smoothly. These skills are crucial for maintaining project timelines, fostering collaboration, and ensuring successful delivery in a virtual environment.

What is the difference between Project Manager Virtual Assistant vs Project Coordinator Virtual Assistant?

AspectProject Manager Virtual AssistantProject Coordinator Virtual Assistant
CredentialsBasic project management knowledge, certifications like CAPM or PMP (optional)Basic organizational skills, no specific certifications required
Work EnvironmentRemote, supporting project managers or clientsRemote, assisting project teams with coordination tasks
Employer & IndustryBusinesses, agencies, startups managing projectsOrganizations needing task coordination and scheduling
Search & Comparison IntentUnderstanding roles supporting project managementLooking for assistance with project tasks and scheduling

The Project Manager Virtual Assistant focuses on supporting project planning, tracking, and communication, often requiring some project management knowledge. The Project Coordinator Virtual Assistant primarily handles scheduling, task coordination, and administrative support. Both roles are remote and serve similar industries, but the Project Manager Virtual Assistant typically has a broader scope related to project oversight, while the Project Coordinator Virtual Assistant concentrates on day-to-day task management.

What are popular job titles related to Project Manager Virtual Assistant jobs in Illinois?

For Project Manager Virtual Assistant jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Project Manager Virtual Assistant jobs in Illinois look for?

The top searched job categories for Project Manager Virtual Assistant jobs in Illinois are:

What cities in Illinois are hiring for Project Manager Virtual Assistant jobs?

Cities in Illinois with the most Project Manager Virtual Assistant job openings:

Project Manager Virtual Assistant jobs near you
Infographic showing various Project Manager Virtual Assistant job openings in Illinois as of August 2026, with employment types broken down into 70% Full Time, 25% Part Time, and 5% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Assistant Project Manager

Titan Electric

Itasca, IL • On-site

Full-time

Posted 27 days ago

Job description

Titan Electric is powering the future by helping build the data centers and critical systems people rely on every day!

As an Assistant Project Manager on our Mission Critical team, you will help keep data center and critical facility projects organized, moving, and ready for the next milestone. You will work beside Project Managers, Superintendents, field leaders, vendors, and owners to track documents, coordinate details, solve small problems before they become big ones, and support the day-to-day rhythm of complex electrical construction work.

This is not a paper-pushing role. It is a front-row seat to how high-pressure, schedule-driven electrical projects get built safely and correctly. If you like details, deadlines, people, field coordination, and learning how major projects come together, this role gives you the room to grow into a Project Manager.

What You'll Help Build

You will support mission critical electrical construction projects, including data centers and other facilities where uptime, quality, safety, and schedule discipline matter. Your work will help the project team stay aligned on drawings, submittals, RFIs, change orders, procurement, manpower needs, owner updates, and closeout requirements.

Here’s What Might Happen on a Typical Day
 
  • You review yesterday’s field updates and help the Project Manager identify what needs attention before the morning coordination meeting.
  • You track RFIs, submittals, drawing updates, and meeting notes so the team is working from the right information.
  • You follow up with vendors or internal teams on material status, delivery dates, and missing documentation.
  • You help prepare project reports that show schedule risks, open items, change order status, and upcoming deadlines.
  • You walk the site with project leadership to better understand what is being built, what is changing, and what support the field needs next.
  • You help organize closeout documents, punch list items, O&M manuals, warranties, and owner turnover packages.
What Success Looks Like

In this role, success means the Project Manager has reliable information, the field has fewer roadblocks, and the project team can trust that details are being tracked. You are successful when open items are visible, deadlines are not a surprise, documentation is clean, and people know what they need to do next.

Skills That Matter Here
  • You have supported construction projects and understand how drawings, schedules, RFIs, submittals, change orders, and field coordination connect.
  • You can organize a large amount of project information without losing the small details that protect the schedule.
  • You are comfortable communicating with Project Managers, Superintendents, Foremen, vendors, subcontractors, and customers in a clear and professional way.
  • You know how to follow up without waiting to be reminded, especially when missing information could slow down the field.
  • You can use project management tools, spreadsheets, email, and document control systems to keep work moving.
  • You are willing to learn from the field, ask smart questions, and build the judgment needed to manage larger project responsibilities over time.
Minimum Requirements
 
  • Working knowledge of project documentation such as RFIs, submittals, schedules, meeting minutes, procurement logs, change orders, and closeout packages.
  • Ability to read construction drawings and understand basic project sequencing.
  • Strong follow-up habits, clear written communication, and the ability to manage multiple open items at once.
  • Comfort working in both office and active construction site environments.
  • Ability to travel to project sites as needed.
Preferred Qualifications
 
  • Electrical construction experience, especially with power distribution, low voltage systems, controls, commissioning support, or data center environments.
  • Experience with Procore, Bluebeam, Microsoft Project, Primavera P6, Accubid, or similar construction tools.
  • Internship, co-op, field, estimating, project engineering, or assistant project management experience with an electrical contractor.
  • OSHA 10 or OSHA 30 certification.
Who This Role Is Built For

This role is built for someone who wants more than a desk job and more than a clipboard title. It is for someone who wants to understand the work, earn trust with the field, support the customer, and grow into bigger project leadership responsibility. If you are organized, curious, steady under pressure, and serious about building a career in electrical construction, you may be a strong fit.

Titan Electric is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
 
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Titan Electric makes hiring decisions based solely on qualifications, merit, and business needs at the time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.