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Project Documentation Coordinator Jobs (NOW HIRING)

GHD

Project Documentation Coordinator

Austin, TX · Hybrid

As a Project Documentation Coordinator, you will support public transportation and infrastructure projects by managing, organizing, tracking, and maintaining project documentation. This role works ...

GHD Group

Project Documentation Coordinator

Austin, TX · On-site

As a Project Documentation Coordinator, you will support public transportation and infrastructure projects by managing, organizing, tracking, and maintaining project documentation. This role works ...

System One

Documentation Coordinator III

Branchburg, NJ · On-site

$35 - $45/hr

Documentation Coordinator III Location: Branchburg, NJ or Indianapolis, IN Type: Contract ... Can manage highly complex and/or global projects, or equivalent experience System One, and its ...

System One

Documentation Coordinator III

Branchburg, NJ · On-site

$35 - $45/hr

Documentation Coordinator III Location: Branchburg, NJ or Indianapolis, IN Type: Contract ... Can manage highly complex and/or global projects, or equivalent experience System One, and its ...

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How much do project documentation coordinator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for project documentation coordinator in the United States is $28.81, according to ZipRecruiter salary data. Most workers in this role earn between $22.36 and $33.17 per hour, depending on experience, location, and employer.

What does a project documentation coordinator do?

A project documentation coordinator manages and organizes project documents, ensuring accuracy, consistency, and accessibility. They often use tools like document management systems and collaborate with team members to maintain comprehensive records throughout the project lifecycle.

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Project Documentation Coordinator

Austin, TX • Hybrid

GHD
Engineering Professional Services • 10K+ employees
Learn more about GHDexternal

Full-time

Posted 14 days ago

GHD rating

8.8

Company rating: 8.8 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

Job description

Bring your curiosity and determination to make a positive impact on the future of transport, and we'll help you go all the way. 

Who are we looking for?

We are currently looking for a Project Documentation Coordinator to join our Austin Team!  As a Project Documentation Coordinator, you will support public transportation and infrastructure projects by managing, organizing, tracking, and maintaining project documentation. This role works closely with project managers, engineers, construction teams, consultants, contractors, and clients to ensure project records are accurate, current, properly distributed, and maintained in accordance with project and client requirements.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

  • Manage the receipt, tracking, distribution, filing, and retrieval of project documents and records.
  • Maintain organized electronic project files, document registers, logs, and tracking systems.
  • Ensure proper document naming, numbering, version control, and storage.
  • Track project documentation including RFIs, submittals, drawings, specifications, technical reports, transmittals, meeting minutes, change documentation, inspection records, and closeout documents.
  • Coordinate documents through review, approval, signature, and distribution workflows.
  • Monitor outstanding documentation and follow up with project team members to support deadlines.
  • Ensure project teams have access to current and approved documents.
  • Support project closeout, document archiving, audits, and final records turnover.
  • Maintain project information within electronic document management and collaboration systems.
  • Ensure compliance with company and client-specific document control procedures.

What you will bring to the Team:

  • High school diploma or equivalent.
  • 5+ years of experience in document control, project administration, records management, or a related role.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple priorities and large volumes of documentation.
  • Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
  • Experience with electronic document management or file-sharing systems.
  • Strong written and verbal communication skills.
  • Experience supporting transportation, rail, transit, civil infrastructure, engineering, or construction projects preferred
  • Experience working with public agencies or government-funded projects is a plus
  • Experience with Procore, ProjectWise, SharePoint, Aconex, Procore, Autodesk Construction Cloud, or similar platforms highly preferred
  • Familiarity with engineering drawings, specifications, RFIs, submittals, and construction documentation preferred

Our Hybrid Work Model: Be part of the dynamic culture!  Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility.  Join us in the office three days a week to contribute, connect and excel in our vibrant environment.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status

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What GHD employees say

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About GHD

Sourced by ZipRecruiter

We are committed to solving the world's biggest challenges in the areas of water, energy and urbanisation. GHD is a global professional services company that is a leader in engineering, construction and architectural expertise. Established in 1928, we remain wholly owned by our people. We are 10,000+ diverse and skilled individuals, yet we are proudly 'One GHD' across more than 200 offices, spanning five continents - Asia, Australia, Europe, North and South America, and the Pacific region. Delivering extraordinary social and economic outcomes, we are passionate about building lasting relationships with our partners and clients.

Industry

Engineering professional services

Company size

10,000+ Employees

Headquarters location

Waterloo, ON, CA

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