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Project Coordinator Jobs in Whitby, ON (NOW HIRING)

New Age Group

Project Coordinator

Concord, ON · On-site

Project Coordinator - Security Systems & Technology Integration Location: Concord/Vaughan, Ontario About Us: For over 25 years, The New Age Group has delivered trusted security and technology ...

Black & McDonald Limited

Project Coordinator

Toronto, ON

CA$60K - CA$65K/yr

Career Opportunity Project Coordinator Greater Toronto Area, ON BUILD YOUR CAREER AT BLACK & MCDONALD Black & McDonald is an integrated, multi trade service provider that safely delivers high quality ...

Aecon Group Inc.

Project Coordinator

Toronto, ON · On-site

Reporting to the Project Director, the Project Coordinator will support the successful delivery of project objectives by managing key coordination tasks, tracking progress, and ensuring smooth ...

Matheson Constructors

Project Coordinator

Aurora, ON · On-site +1

$55K - $85K/yr

As a Project Coordinator , you will support overall project performance by assisting with cost control, scheduling, documentation, and project reporting. Reporting to the Project Manager, this role ...

Aecon Group Inc.

Project Coordinator

Toronto, ON · On-site

CA$65K - CA$80K/yr

What You'll Do As a Project Coordinator, you will support the commercial and project controls management of engineering design sub-consultants. Working closely with Project Managers and ...

Morson Talent

Project Coordinator

Toronto, ON · Hybrid

$90 - $105/hr

Title Project Coordinator 26-044 Resume Due Date: Tuesday, April 21st, 2026 (5:00PM EST) Number of Vacancies: 1 Level: MP6 , $90 -$100/hr INC Duration: 8 Months Hours of work: 35 hours Location: 700 ...

Amphenol HSIO

Project Coordinator

Markham, ON · On-site

Project Coordinator Location: Markham, ON Work Type: Hybrid Summary of Business: Amphenol Communications Solutions (ACS), a division of Amphenol Corporation, is a world leader in interconnect ...

Amphenol HSIO

Project Coordinator

Markham, ON · On-site

Project Coordinator Location: Markham, ON Work Type: Hybrid Summary of Business: Amphenol Communications Solutions (ACS), a division of Amphenol Corporation, is a world leader in interconnect ...

Alstom

Project Coordinator

Toronto, ON

CA$79K - CA$104K/yr

Could you be the full-time Project Coordinator - Track Access in Toronto, Canada, we're looking for? Your future role Take on a new challenge and apply your coordination and organizational expertise ...

Konrad

Project Coordinator

Toronto, ON · Hybrid

CA$70K - CA$80K/yr

As a Project Coordinator, you excel at orchestrating cross-functional teams to deliver impactful solutions, while contributing to how project goals are structured and outcomes are measured for our ...

Aecon Group Inc.

Project Coordinator

Toronto, ON · On-site

CA$60K - CA$80K/yr

Reporting to the Pre-Construction Manager or designate, the Project Coordinator plays an essential role in project execution. This dynamic role is focused on working within the project management ...

Aecon Group Inc.

Project Coordinator

Toronto, ON · On-site

CA$65K - CA$80K/yr

Liaises with stakeholders, informs them about project schedules, and coordinates the preparation and submission of as-built drawings. * Manages administrative documentation, maintains files and ...

Alstom

Project Coordinator

Toronto, ON · On-site

CA$79K - CA$104K/yr

Could you be the full-time Project Coordinator - Track Access in Toronto, Canada, we're looking for? Your future role Take on a new challenge and apply your coordination and organizational expertise ...

Altevita

Estimator/Project Coordinator

Toronto, ON · On-site

CA$2.0K - CA$2.5K/mo (+ commission)

Project Coordinator / Junior Estimator -- Part-Time Altevita | Toronto, ON (Hybrid) | Part-Time About Us Altevita is a design-build firm based in Toronto, delivering full custom home builds, home ...

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Showing results 21-40

All JobsProject JobsProject Coordinator JobsProject Coordinator Jobs in Whitby, ON

Project Coordinator information

What is a project coordinator?

As a project coordinator, you are responsible for ensuring that your project is moving forward smoothly and on time. You may work alongside a project manager, who is in charge of the execution of the project overall; in this case, your job is primarily focused on clear communication and ensuring everyone on the team understands their roles and expectations. You try to foresee issues and communicate them to the project manager as part of your regular updates on the project’s progress.

What are the key skills and qualifications needed to thrive as a project coordinator, and why are they important?

To thrive as a Project Coordinator, you need strong organizational skills, attention to detail, and a background in project management, often supported by a bachelor’s degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and sometimes certification like CAPM, is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with stakeholders and manage competing priorities. These abilities are crucial for ensuring projects stay on schedule, resources are used efficiently, and team collaboration leads to successful project outcomes.

How does a project coordinator typically interact with different departments during a project's lifecycle?

Project Coordinators play a central role in facilitating communication and collaboration between various departments, such as marketing, finance, and operations. They organize meetings, ensure that all stakeholders are aligned on project goals, and help manage timelines and deliverables across teams. By maintaining clear documentation and following up on action items, Project Coordinators help prevent misunderstandings and keep projects on track. This cross-departmental collaboration is key to successful project execution and offers valuable exposure to different business functions.

What is the difference between Project Coordinator vs Project Manager?

AspectProject CoordinatorProject Manager
ResponsibilitiesAssist in planning, scheduling, and coordinating project activitiesOversee entire project, make strategic decisions, and manage teams
Required CredentialsTypically a bachelor’s degree; certifications like CAPM are commonLikely a PMP or similar certification; extensive experience often required
Work EnvironmentSupport teams in various industries, often in office settingsLead project teams, liaise with stakeholders, and manage budgets
Search & UsageOften searched together; roles are related but distinctMore senior; less frequently compared directly with coordinators

The main difference is that Project Coordinators support and assist in project tasks, while Project Managers lead and oversee entire projects. Coordinators focus on execution and coordination, whereas Managers handle planning, decision-making, and leadership.

What degree do you need for a project coordinator?

A project coordinator typically needs at least a bachelor's degree in fields such as business, management, or a related area. Relevant skills include organization, communication, and familiarity with project management tools; certifications like CAPM or PMP can also enhance prospects.
More about Project Coordinator jobs

What are the most commonly searched types of Project jobs in Whitby, ON?

The most popular types of Project jobs in Whitby, ON are:

What job categories do people searching Project Coordinator jobs in Whitby, ON look for?

The top searched job categories for Project Coordinator jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Project Coordinator jobs?

Cities near Whitby, ON with the most Project Coordinator job openings:

Project Coordinator jobs near you
Infographic showing various Project Coordinator job openings in Whitby, ON as of August 2026, with employment types broken down into 87% Full Time, 9% Part Time, and 4% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Project Coordinator

New Age Group

Concord, ON • On-site

Full-time

Medical, Dental

Re-posted 20 days ago

Job description

Project Coordinator – Security Systems & Technology Integration
Location: Concord/Vaughan, Ontario
About Us: For over 25 years, The New Age Group has delivered trusted security and technology solutions, specializing in video surveillance, access control, communications, networking, and infrastructure systems. We thrive in a fast-paced environment, working on innovative and impactful projects while helping organizations protect their people, property, and operations.
Position Summary - The Project Coordinator will support the Project Manager in the planning, procurement, scheduling, documentation, and successful delivery of security and technology integration projects.
Key Responsibilities
Project Administration
  • Assist Project Managers with project execution
  • Create and maintain project files and documentation
  • Track project schedules, milestones, and deliverables
  • Coordinate project documentation and reporting
  • Generate project status reports
  • Track action items, deficiencies, and project close-out requirements

Procurement & Materials Management
  • Create purchase orders and get approved by PM
  • Coordinate material ordering and procurement
  • Communicate with suppliers, distributors, and manufacturers
  • Track deliveries, lead times, and backorders
  • Verify material receipts against project requirements
  • Maintain project material logs and inventory records

Scheduling & Resource Coordination
  • Assist the PM with field technicians and subcontractors scheduling
  • Assist the PM to coordinate site visits, inspections, and service calls
  • Assist the PM to coordinate commissioning and system handover activities
  • Assist with manpower planning and resource allocation
  • Assist the PM to organize project meetings and internal coordination activities

Documentation & Reporting
  • Assist the PM to maintain project drawings and revision control
  • Assist the PM to organize manuals, warranties, test reports, and closeout documentation
  • Assist the PM to track change orders, approvals, and customer requests
  • Assist the PM with project closeout packages and turnover documentation
  • Assist the PM to maintain accurate project records within company systems

Customer Communication
  • Assist the PM to coordinate customer meetings and site visits
  • Assist the PM to prepare and distribute meeting minutes
  • Assist the PM communicate project schedules, updates, and key milestones

Financial Support
  • Assist the PM with progress billing and invoicing
  • Assist the PM to track project costs and expenses
  • Assist the PM to support change order preparation and documentation
  • Assist the PM with collections and project-related administrative functions

Qualifications
Required
  • Excellent written and verbal communication skills
  • Ability to read and interpret project drawings, specifications, and scopes of work is considered an asset
  • Strong organizational, planning, and time-management skills
  • High attention to detail with the ability to manage multiple priorities simultaneously
  • Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information
  • Professional demeanor with strong customer-service and relationship-building skills
  • Ability to work independently, take initiative, and follow through on commitments
  • Strong problem-solving and decision-making abilities
  • Reliable, punctual, and highly accountable
  • Comfortable working in a fast-paced environment supporting multiple projects and field teams
  • Must demonstrate integrity, professionalism, and discretion when supporting security-sensitive projects
  • Ability to work with confidential information and security-related documentation

Preferred
Experience with the following is considered an asset:
  • AutoCAD
  • Smartsheet
  • Microsoft Project
  • QuickBooks
  • ERP Systems

Previous experience supporting projects within government, education, healthcare, transportation, enterprise, or critical infrastructure environments is considered an asset.
What We're Looking For
The ideal candidate is:
  • Organized and detail-oriented
  • Professional and customer-focused
  • Confident coordinating multiple priorities simultaneously
  • Comfortable working with field personnel, clients, and vendors
  • Proactive and solutions-driven
  • Committed to quality and accountability
  • Interested in building a long-term career within the security and technology industry

Key Success Metrics
  • Projects delivered on schedule
  • Material shortages minimized
  • Accurate and timely project documentation
  • Timely project billing and administrative processing
  • High customer satisfaction
  • Effective coordination between office and field teams

Compensation & Benefits
  • Competitive salary
  • Extended health and dental benefits
  • Company training and certification opportunities
  • Career advancement opportunities
  • Supportive team environment
  • Exposure to leading security, networking, and technology platforms

Salary: $52,000 per year, based on experience and qualifications.
Apply Today: If you are a highly organized professional looking to build a career in a growing security and technology integration company, we encourage you to apply and join The New Age Group team.
 

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