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Assistant Project Coordinator Jobs in Whitby, ON

New Age Group

Project Coordinator

Concord, ON · On-site

Project Coordinator - Security Systems & Technology Integration Location: Concord/Vaughan, Ontario ... Key Responsibilities Project Administration * Assist Project Managers with project execution

Mutual Developments

Be Seen First

Project Coordinator

Toronto, ON · On-site

CA$50K - CA$70K/yr

Project Cost Management * Assist the Project Manager with tracking project costs, commitments ... Support the project team in identifying schedule risks and coordinating timely follow-up actions.

Team Construction

Project Coordinator

Toronto, ON

Key Responsibilities * Assist in contract administration and document control * Issue and track ... construction project coordination * Institutional or public-sector project exposure preferred

Team Construction

Project Coordinator

Toronto, ON · On-site

Key Responsibilities * Assist in contract administration and document control * Issue and track ... construction project coordination * Institutional or public-sector project exposure preferred

Targeted Talent

Project Coordinator

Toronto, ON · Hybrid

... * Assist in the preparation of project proposals and budgets. * Work with project managers to ... coordination, or document control. * Solid understanding of architectural design theories and ...

Targeted Talent

Project Coordinator

Toronto, ON · Hybrid

... * Assist in the preparation of project proposals and budgets. * Work with project managers to ... coordination, or document control. * Solid understanding of architectural design theories and ...

DMC Recruitment

Project Coordinator

Toronto, ON · Hybrid

CA$60K - CA$70K/yr

Project Coordinator Office Furniture & Workplace Solutions Location: Toronto, Ontario (Hybrid) Compensation: $60,000 to $70,000 annual base salary This posting is for an existing vacancy. ROLE ...

Matheson Constructors

Project Coordinator

Aurora, ON · On-site +1

$55K - $85K/yr

Support project cost tracking and assist in maintaining financial accuracy across active projects. Scheduling & Project Coordination * Develop, maintain, and implement procurement and submission ...

Black & McDonald Limited

Project Coordinator

Toronto, ON · On-site

CA$60K - CA$65K/yr

The Project Coordinator will assist with the overall administrative direction for one large or several smaller facilities management projects. They will assist with the overall performance, including ...

Black & McDonald Limited

Project Coordinator

Toronto, ON

CA$60K - CA$65K/yr

The Project Coordinator will assist with the overall administrative direction for one large or several smaller facilities management projects. They will assist with the overall performance, including ...

CMiC

Project Coordinator

Toronto, ON · On-site

The Project Coordinator works closely with Project Managers to help manage the Implementation phase ... Assign tasks to internal teams and assist with schedule management * Create and maintain ...

CMiC

Project Coordinator

Toronto, ON

The Project Coordinator works closely with Project Managers to help manage the Implementation phase ... Assign tasks to internal teams and assist with schedule management * Create and maintain ...

Holmes + Brakel

Project Coordinator

Pickering, ON

We are looking for a Project Coordinator to provide the highest level of customer service and support to our clients and sales team. Represent Holmes + Brakel by handling client requests directly ...

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Assistant Project Coordinator information

What is an assistant project coordinator?

Assistant Project Coordinators are professionals who support project managers and teams in planning, executing, and monitoring projects. Their responsibilities often include organizing meetings, maintaining project documentation, tracking deadlines, and communicating with stakeholders to ensure projects stay on schedule. They play a key role in facilitating smooth project operations by handling administrative tasks and helping resolve issues as they arise. This position is ideal for individuals who are organized, detail-oriented, and interested in project management as a career path.

What are the key skills and qualifications needed to thrive as an assistant project coordinator?

To thrive as an Assistant Project Coordinator, you need strong organizational skills, attention to detail, and a basic understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and documentation tools is typically required. Excellent communication, teamwork, and problem-solving abilities help you effectively support project goals and manage stakeholder expectations. These skills are essential to ensure projects stay on track, deadlines are met, and teams function efficiently.

How does an assistant project coordinator typically interact with other team members and departments?

As an Assistant Project Coordinator, you'll frequently collaborate with various team members, such as project managers, designers, engineers, and administrative staff. Your responsibilities often include communicating project updates, gathering input or feedback, and ensuring that tasks are progressing according to schedule. This role requires strong interpersonal and organizational skills, as you'll act as a bridge between departments to help resolve issues, manage documentation, and support smooth workflow execution. Regular meetings and clear communication are key aspects of the work environment.

What is the difference between Assistant Project Coordinator vs Project Coordinator?

AspectAssistant Project CoordinatorProject Coordinator
CredentialsTypically requires a high school diploma or associate's degree; some roles prefer a bachelor's degree in a related fieldUsually requires a bachelor's degree in project management, business, or related field
Work EnvironmentSupports project teams, assists with administrative tasks, and coordinates activities under supervisionManages project tasks, communicates with stakeholders, and oversees project progress
Employer & Industry UsageCommon in construction, IT, and engineering industriesWidely used across various industries including construction, IT, healthcare, and manufacturing

The main difference is that an Assistant Project Coordinator supports and assists the Project Coordinator, often handling administrative duties, while the Project Coordinator manages project execution and stakeholder communication. Both roles are essential for successful project delivery, with the Assistant typically serving as a support role.

Is an assistant project coordinator a high paying job?

Assistant project coordinators typically earn lower salaries compared to senior project management roles, with pay varying based on industry, experience, and location. While it offers valuable experience and skills in project support, it is generally not considered a high-paying position on its own.

Is an assistant project coordinator an entry-level role?

An assistant project coordinator is often considered an entry-level position in project management, suitable for individuals with some related education or experience. It typically involves supporting project managers with tasks such as scheduling, documentation, and communication, and may require basic knowledge of project management tools like MS Project or Excel.

What does an assistant project coordinator do?

An assistant project coordinator supports project managers by helping plan, organize, and monitor project activities. They handle tasks such as scheduling, communication, documentation, and tracking progress using tools like MS Project or Excel to ensure projects stay on track and meet deadlines.

What job categories do people searching Assistant Project Coordinator jobs in Whitby, ON look for?

The top searched job categories for Assistant Project Coordinator jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Assistant Project Coordinator jobs?

Cities near Whitby, ON with the most Assistant Project Coordinator job openings:

Assistant Project Coordinator jobs near you
Infographic showing various Assistant Project Coordinator job openings in Whitby, ON as of August 2026, with employment types broken down into 87% Full Time, 9% Part Time, and 4% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Assistant Project Coordinator/Co-op Student (Civil Construction)

Maple Reinders

Pickering, ON • On-site

CA$21 - CA$26/hr

Full-time

Re-posted 17 days ago

Key responsibilities

  • Support Project Managers and Superintendents in the delivery of civil projects.

  • Maintain contract documentation, assist with estimating, and support the preparation of budgets and schedules.

  • Attend site meetings, assist in completing project deficiencies, and track inventory of supplies to ensure timely delivery.

Job description

Assistant Project Coordinator/Co-op Student (Civil Construction)

Term: Starting September 2026

TERM: 8 or 12 Month Term Preferred

As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Civil projects. The focus of your role will be to maintain contract documentation, support estimating and assisting with the preparation of budgets and schedules. We work on a variety of types of contracts such as Design Build, Plan and Spec and Construction Management and you would gain experience on all of these. Please note A vehicle will be required to visit project sites, as the locations are not easily accessible by public transit. 

The purpose of the Assistant Project Coordinator in supporting the project team is to ensure that a profit is made on the project, that the work is performed as per the contract documents, that the project is completed with outstanding quality, and that the jobsite is a safe workplace. In doing so, you will be involved in:

  • Update and maintain purchase order logs, shop drawing and submittal logs, and plan logs.
  • Gain an understanding of how to select suppliers and sub-trades and obtaining quotations.
  • Assisting with and/or clarifying scope of work with sub-trades and suppliers.
  • Ensuring there is a continuous focus on site safety in accordance with regulatory requirements as well as our Corporate Health and Safety Policy.
  • Attending site meetings and assisting in the completion of project deficiencies.
  • Tracking and keeping inventory of supplies to ensure they arrive on schedule and are tracked. 

To be considered for this role you will have:

  • A full-time student enrolled in a related post-secondary program of study (i.e. Architectural Technology, Construction Management or Civil Engineering)
  • Or be a new graduate from a related program of study who completed studies in 2026.
  • Experience with Microsoft Project and Microsoft Excel would be an asset

About Maple Reinders:

Maple Reinders is one of Canada’s most respected and trusted construction firms, delivering innovative solutions for over 55 years. We are a full-service construction provider specializing in ICI buildings (industrial, commercial, institutional) and civil/environmental projects such as water and wastewater treatment plants, composting facilities, energy-from-waste, and biogas systems.

With 500+ team members across six offices nationwide and more than 2,900 projects completed coast-to-coast, we’ve built a reputation for excellence, adaptability, and integrity.

We are proud to be:

  • A Platinum Member of Canada’s Best Managed Companies
  • Certified Great Place to Work
  • Recipients of numerous awards for innovation, sustainability, and design

We want an individual who will embody Maple Reinders core values of

  • People – Supporting our people to thrive.
  • Integrity – Doing the right thing without compromise.
  • Relationships – Building trust with clients & partners.
  • Stewardship – Caring for communities & the environment.
  • Ingenuity – Embracing challenges. Encouraging ideas. Engineering solutions. 

Pay Range: $21 - $26 / hour (depending on previous experience) 

Location: Site based role in Pickering, Ontario at the Duffin Creek project.

Interested in Joining Our Team?

Submit your resume and project list through this posting or on our website. Only those selected for an interview will be contacted.

We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process. If you require accommodation during the hiring process, please contact hr@maple.ca.

https://www.maple.ca/