Project Coordinator Jobs in San Ramon, CA (NOW HIRING)

Project Coordinator

We are Lennar

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500 company and consistently ranked among the top homebuilders in the United States.

A Career that Empowers You to Build Your Future

The Project Coordinator is responsible for providing crucial administrative support for all permitting and applications for departments and managers, particularly aiding in land acquisition, entitlement processes, and property development. This role may involve tasks that successfully deliver new projects by overseeing construction schedules, contract documents, land development budgets, and ensuring compliance with environmental studies, geotechnical reports, and engineering and architectural plans.

• A career with purpose.

• A career built on making dreams come true.

• A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team

• Manage jurisdictional permit and plan processing, including architecture, engineering, grading, and related tasks.

• Communicate effectively with City and County departments, utility agencies, and other relevant entities.

• Provide administrative assistance to the department and executive leadership team, including handling documents and supporting departmental functions.

• Oversee vendor setup, maintain contact lists, and manage contracts and insurance requirements.

• Prepare and process check requests, wire transfers, and fee-related documents, update budgets with contracts, POs, and invoices.

• Organize, file, and track land-related proposals, contracts, and other documents both electronically and in hard copy.

• Interface with accounting for vendor approvals, payment processing, and invoice management, including data entry into JD Edwards.

• Set up and maintain contract files, process change orders and purchase orders and ensure accuracy in documentation.

• Monitor and manage safety certifications, surety tracking, permit expiration dates, and other compliance-related tasks.

• Crosstrain for various positions within the division and perform other duties as assigned.

Your Toolbox

• Minimum of three years of administrative experience, preferably with a homebuilder.

• High school diploma or GED required; bachelor's degree preferred in Civil Engineering, Architecture, Land Planning, or Project Management.

• Intermediate proficiency in Microsoft Office (Word and Excel); familiarity with JDE and Access is a plus.

• Notary certification preferred but not required; willingness to become a notary if needed.

• Strong grammatical, spelling, written, and verbal communication skills.

• Maintain a professional attitude, punctuality, and regular attendance.

• Excellent organizational, written, oral, and mathematical skills, with the ability to handle priorities under pressure.

• Valid, unrestricted motor vehicle license; ability to follow supervisor directions.

Physical & Office/Site Presence Requirements:

Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job. Requires the ability to work more than eight hours per day as needed. The ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds. Finger dexterity may be required to operate a computer keyboard and calculator.

This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the Associates. Duties, responsibilities and activities may change at any time with or without notice.

During the course of your employment, you may be required to use, download, or access certain Company-approved tools, programs, applications, or systems. These resources may include, but are not limited to, applications designed for customer engagement, operational efficiency, data analysis, Artificial Intelligence (AI) tools, and other business functions.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.

#LI-ST1, #LI-Onsite

• This information is intended to be a general overview and may be modified by the company due to factors affecting the business.

General Overview of Compensation & Benefits:

• This position may be eligible for bonuses.
• This position may be eligible for commissions.
• This position will be eligible for the described benefits listed in the above section in accordance with Company Policy.
• This information is intended to be a general overview and may be modified by the Company due to factors affecting the business.

Life at Lennar

At Lennar, we are committed to fostering a supportive and enriching environment for our Associates, offering a comprehensive array of benefits designed to enhance their well-being and professional growth. Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of. Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments. To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations. From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies. Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone's Included Day. At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally. Lennar Associates will have access to these benefits as outlined by Lennar's policies and applicable plan terms. Visit Lennartotalrewards.com to view our suite of benefits.

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Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.