Project Coordinator Jobs in Rye, NY (NOW HIRING)

Job Summary and Purpose

Supports the execution of Precision AQ IREC's mission to provide best-in-class, thought-leading investor relations and public relations counsel to biotechnology and healthcare companies in the agency setting. Collaborates across team members to manage timelines, coordinate deliverables and bring key initiatives to life. 

Main Duties and Responsibilities

Project Management and Execution
   Support day-to-day execution of the IREC business, helping manage timelines, deliverables, and priorities across workstreams 
   Take ownership of tactical project components from planning through execution, ensuring high-quality, on-time delivery 
   Track project progress, manage action items, and proactively flag risks or delays to maintain momentum
   Develop and maintain organized materials, trackers, and documentation across projects
   Partner closely with internal teams and other stakeholders to ensure alignment on objectives and deadlines

Administrative and Operational Support
   Provide proactive, day-to-day logistical support across internal initiatives 
   Coordinate scheduling, meetings, and communications across teams and stakeholders
   Maintain strong organization of project files, materials, and data to support seamless execution
   Help streamline workflows and improve efficiency 
   Ensure effective implementation of systems and access 
   Support internal coordination across IR, PR, and cross-functional initiatives
   Assist with tracking, reporting and documenting key operational and IR content
   Ensure compliance with internal processes and policies
   Help manage vendors, invoicing and other finance team support
   Support onboarding and offboarding processes for clients and employees
   Serve as a point of contact for the IREC team for logistical and operational support, broader office communications
   Assist with CRM management / updates
   Support broader office management team as needed 

Event Planning and Execution
   Support planning and execution of company events and meetings; contribute to companywide cultural initiatives and planning
   Coordinate logistics, materials, outreach, and on-site event support  
   Prepare and organize materials for events and the office, collaborating with Creative and Digital teams
   Ensure a polished, high-quality experience for both employees and external stakeholders

New Business and Market Positioning
   Support development of pitch materials, presentations, and content for new business opportunities
   Assist in coordinating outreach for new business and relationship-building efforts with investors, analysts, and industry stakeholders 
   Assist with outreach campaigns and company marketing efforts, including the monthly newsletter, social media and other industry thought leadership

Leadership
   Manage across account teams, with professional conduct and communication aligned with our collaborative and purpose-driven culture; uphold principles of client service, purpose, accountability, mutual respect, and collaboration
   Champion diversity, equity, and inclusion 
   Lead by example, balancing competitive drive with a spirit of collaboration and integrity
And other job duties as assigned by the line manager. 

Education and Experience

Minimum Education & Experience: 
   1-2 years of prior applicable experience (work or internship); Bachelor's degree or equivalent 
   High standards of quality control and client service, meticulous attention to detail 
   Ability to successfully manage multiple projects from conception to completion in a fast-paced team environment
   Bachelor's degree required

Knowledge, Skills, and Competencies

   Strong written and spoken communication skills 
   Critical thinker who takes initiative, can conceptualize and synthesize content and generate ideas 
   Proactive problem solver with an analytical skillset and ability to apply learned strategies and tools 
   Skilled project manager, able to effectively multitask, organize and manage complex logistics and datasets
   Able to work independently and collaboratively in a team-based, hybrid environment
   Proficient with Microsoft suite including PowerPoint and Excel
   Competent in technology-driven environments, including AI and various tools and platforms
   Committed to the success and growth of IREC and the entire team
   Discretion to handle confidential information with professionalism