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Project Coordinator Insurance Jobs in Iowa (NOW HIRING)

MCIS Inc.

Project Engineer

Fairfax, IA

Owns submittals, RFIs, drawing and document management, technical coordination, and shop drawing ... PTO, Long-Term Disability insurance fully paid for by company, optional enrollment in company ...

MCIS Inc

Project Engineer

Fairfax, IA · On-site

Owns submittals, RFIs, drawing and document management, technical coordination, and shop drawing ... PTO, Long-Term Disability insurance fully paid for by company, optional enrollment in company ...

MCIS Inc

Project Engineer

Fairfax, IA · On-site

Owns submittals, RFIs, drawing and document management, technical coordination, and shop drawing ... PTO, Long-Term Disability insurance fully paid for by company, optional enrollment in company ...

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Project Coordinator Insurance information

What does a project coordinator in insurance do?

A Project Coordinator in Insurance is responsible for supporting and managing various projects within an insurance company. Their duties often include coordinating project activities, scheduling meetings, tracking progress, and ensuring deadlines are met. They work closely with different teams, such as underwriters, claims specialists, and IT professionals, to facilitate communication and maintain project documentation. The Project Coordinator helps ensure that insurance projects are delivered efficiently, on time, and within budget.

How does a project coordinator in insurance typically collaborate with underwriters, claims adjusters, and other departments?

As a Project Coordinator in insurance, you play a key role in facilitating communication and collaboration among various departments, including underwriters, claims adjusters, and compliance teams. You will often coordinate meetings, manage project timelines, and ensure that all stakeholders are aligned on objectives and progress. Strong organizational and interpersonal skills are essential, as you'll need to gather input, resolve cross-departmental issues, and help keep projects on track. This collaborative environment provides a great opportunity to build relationships across the organization and gain a comprehensive understanding of the insurance business.

What are the key skills and qualifications needed to thrive as a project coordinator in insurance, and why are they important?

To thrive as a Project Coordinator in Insurance, you need strong organizational skills, attention to detail, and a foundational understanding of insurance processes, often supported by a relevant degree or insurance certifications. Familiarity with project management software (such as MS Project or Asana), customer relationship management (CRM) systems, and industry-specific databases is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple priorities make someone stand out in this position. These skills are crucial for effectively coordinating projects, ensuring regulatory compliance, and supporting seamless collaboration across teams in the insurance sector.

What is the difference between Project Coordinator Insurance vs Claims Coordinator?

AspectProject Coordinator InsuranceClaims Coordinator
Required CredentialsInsurance certifications, project management skillsInsurance knowledge, claims processing certifications
Work EnvironmentOffice setting, insurance companies, agenciesClaims departments, insurance providers, customer service
Employer & Industry UsageInsurance firms, brokers, agenciesInsurance companies, third-party administrators
Common Search & ComparisonProject Coordinator Insurance vs Claims Coordinator

The Project Coordinator Insurance focuses on managing insurance projects, coordinating teams, and ensuring timely delivery. In contrast, Claims Coordinators handle insurance claims processing, verifying coverage, and customer communication. While both roles require insurance knowledge, the Project Coordinator emphasizes project management skills, whereas the Claims Coordinator concentrates on claims handling and customer service.

What are popular job titles related to Project Coordinator Insurance jobs in Iowa?

For Project Coordinator Insurance jobs in Iowa, the most frequently searched job titles are:

What job categories do people searching Project Coordinator Insurance jobs in Iowa look for?

The top searched job categories for Project Coordinator Insurance jobs in Iowa are:

What cities in Iowa are hiring for Project Coordinator Insurance jobs?

Cities in Iowa with the most Project Coordinator Insurance job openings:

Project Coordinator Insurance jobs near you
Infographic showing various Project Coordinator Insurance job openings in Iowa as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, and 5% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution.

Commercial Construction Project Coordinator

Hubbell Realty Company

West Des Moines, IA • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

We are a dynamic general contractor closely affiliated with a prominent real estate development firm. Our approach blends the expertise of construction management with the strategic vision of developers, ensuring that every project is executed seamlessly from inception to turnover. Our mission is to enrich the quality of life in our communities by being the leading provider of real estate solutions today and tomorrow by building on our strong foundation of integrity and on our commitment to associates, clients, shareholders, and communities.
Position Summary
The project Coordinator provides administrative, financial and operational support for the commercial construction projects from project startup through closeout. This position serves as a key liaison between project managers, superintendents, subcontractors, consultants, owners, accounting and development team members to ensure projects are properly documented, compliant and progressing according to schedule and budget.
The ideal candidate is highly organized, detail-orientated and capable of managing multiple priorities in a fast-paced environment while maintaining exceptional customer service and professionalism.
Essential Duties and Responsibilities
1. Project Administration and Coordination
  • Provide administrative support to Project Managers, Superintendents and Construction Leadership.
  • Serve as a primary point of contact for subcontractors, consultants, vendors, and internal stakeholders regarding project documentation, contracts, insurance, and invoicing compliance requirements.
  • Coordinate project startup activities, including project setup within Procore, Nexus, Sage, and other company systems.
  • Maintain accurate project records, files, logs, and digital documentation throughout the project lifecycle.
  • Support field and office teams to ensure projects remain organized and on schedule.
  • Assist with project closeout activities and documentation.
  • Collect required contractor certifications and support documentation to ensure compliance with applicable funding program requirements. Prepare and organize submission packages.
  • Act as liaison between subcontractors, insurance vendors, legal counsel, and project teams.

2. Contract Administration
  • Prepare, issue, route and track subcontractor agreements, owner contracts, purchase orders, consultant agreements, architectural contracts, and engineering agreements.
  • Administer AIA contracts and related construction documentation.
  • Route contracts and related documents through Docusign for execution.
  • Track contract status and maintain executed agreements in Procore, SharePoint, and company filing systems.
  • Maintain contract logs and ensure project documentation remains current and audit ready.

3. Change Order Management
  • Prepare and process subcontract change orders.
  • Prepare owner change requests and owner change orders.
  • Coordinate approvals, routing, execution, and distribution of all change order documentation.
  • Ensure executed change orders are properly filed and synchronized with accounting and project management systems.

4. Insurance & Compliance Administration
  • Coordinate subcontractor insurance enrollment and compliance requirements using the vendor information verification system.
  • Manage subcontractor compliance, records, and documentation in the vendor information verification system.

5. Financial & Invoice Processing
  • Process construction invoices and pay applications
  • Review subcontractor billing against contract values, approved change orders and project records.
  • Identify discrepancies and coordinate resolutions with subcontractors and project teams.
  • Route invoices for approval and payment processing.
  • Coordinate with Accounting regarding vendor setup, invoice coding, payment status and project cost tracking.
  • Verify required supporting documentation prior to payment release, including:
    • Lien Waivers
    • Insurance Documentation
    • Stored material documentation
    • Project compliance requirements
  • Assist with budget tracking, project reporting and cost documentation as requested.

6. Document Control & Project Systems
  • Maintain organized digital project files in Procore, SharePoint, and company databases.
  • Ensure project information is accurate, complete, and readily accessible.
  • Support document retention and audit requirements.

7. Cross-Departmental Support
  • Prepare and administer contracts for development-related consultants, architects, engineers and service providers.
  • Assist with documentation associated with development and construction activities.
  • Prepare and facilitate routing of other cross-departmental contracts.

8. Department Administrative Support
  • Coordinate departmental events, meetings, training sessions, and team functions.
  • Manage office and project-related supply inventories and ordering.
  • Coordinate annual apparel and branded merchandise orders for field staff.
  • Assist with travel arrangements, calendars, meeting scheduling and departmental communications.
  • Process company credit card transactions and support documentation.
  • Collect receipts and prepare monthly expense reconciliation packages.
  • Support special projects and initiatives as assigned.
  • Provide general administrative to the construction services team.

Requirements
  • Associate's degree in business administration, Construction Management, Project Management, Accounting, or related field preferred. Equivalent combination of Education and experience will be considered.
  • 3+ years if administrative, project coordination, construction administration or related experience preferred. Experience within commercial construction, real estate development, architecture, engineering, or related industry strongly preferred.

Success Factors
  • Advanced organizational and document management skills.
  • Strong attention to detail with a commitment to accuracy and process improvement.
  • Ability to thrive in a fast-paced commercial construction environment while supporting multiple projects concurrently.
  • Strong customer service mindset and relationship-building skills.
  • Strong understanding of contracts, change orders, pay applications, and project closeout documentation.
  • Excellent verbal and written communication skills.
  • Experience with Procore, Sage, Nexus, and Docusign preferred.
  • Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, Teams, and SharePoint.
  • Ability to maintain confidentiality and exercise sound judgement.
  • Exceptional organization and follow-through.
  • Strong collaboration with field and office teams.

Note: This job description describes the general nature and essential functions of the position without including peripheral and incidental duties. Contents of this job description are subject to change at the discretion of the employer. Employees may receive other job-related instructions and be required to perform other job-related work as requested by the manager. All requirements are subject to possible modification to provide reasonable accommodation to qualified individuals with disabilities.

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