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Project Assistant Jobs in Sidney, BC (NOW HIRING)

Bird Construction

Project Coordinator

Victoria, BC · On-site

Responsible for assisting the Project Assistant in administrative project set-up and establishing document controls under the direction of the Project Manager. * Assist with preconstruction planning ...

Colliers Project Leaders

Project Manager

Victoria, BC

CA$72K - CA$103K/yr

Colliers Project Leaders is a team committed to projects that make a difference in communities and ... We may use technology tools to assist in screening applications for keywords or qualifications.

Farmer Construction

Project Coordinator

Victoria, BC · On-site

| PROJECT COORDINATOR Job summary This position is responsible for assisting the Project Manager and Superintendent with the management of assigned project(s) or portion thereof. Reporting to the ...

Babcock International

Project Associate

Victoria, BC

CA$57K - CA$71K/yr

Description In this role, you will: Assist project managers with the development, preparation, and management of detailed project plans to ensure that assigned projects are delivered as per the ...

Bird Construction

Superintendent

Victoria, BC

Notify Equipment Management Team of requirements for project. * Assist with selection of trade subcontractors. * Conduct constructability reviews to bring value to the construction execution stage.

New

Bird Construction

Superintendent (ICI)

Victoria, BC

Notify Equipment Management Team of requirements for project. * Assist with selection of trade subcontractors. * Conduct constructability reviews to bring value to the construction execution stage.

TalentSphere

Project Coordinator

Victoria, BC

Notify customers when orders are ready for pickup or delivery. * Assist estimators with pricing and ... Support additional projects and initiatives as needed. What You'll Bring * 3+ years of experience ...

Bird Construction

Project Manager

Victoria, BC · On-site +1

Pre-Construction Management * Assist with the development and maintenance of Master Project schedule with input from Project Superintendent and subcontractors using either MS Project or Primavera P6.

New

Bird Construction

Superintendent (ICI)

Victoria, BC · On-site

Notify Equipment Management Team of requirements for project. * Assist with selection of trade subcontractors. * Conduct constructability reviews to bring value to the construction execution stage.

Surespan Group

Project Manager

Duncan, BC · On-site

Project Manager Job Overview: Surespan Structures is seeking a Project Manager to join our team in Duncan, BC. This is an opportunity for an experienced professional to take ownership of structural ...

SSA Recruitment (CA)

Project Manager

Victoria, BC

$100K - $130K/yr

Project Manager - Victoria, BC Responsibilities • Lead project delivery from start up through close out • Manage schedules, budgets, RFIs, submittals and change orders • Chair project meetings ...

Casman Group of Companies

Project Manager

Victoria, BC · Remote

As a Project Manager at Casman, you will oversee safety, schedule, scope, and budget, acting as a key driver of project success. You will collaborate with internal teams, subcontractors, suppliers ...

Casman Inc

Project Manager

Victoria, BC · Remote

As a Project Manager at Casman, you will oversee safety, schedule, scope, and budget, acting as a key driver of project success. You will collaborate with internal teams, subcontractors, suppliers ...

RESA Power

Project Administrator

Victoria, BC · On-site

The Project Administrator is responsible for being an organized, service-orientated individual to manage standard product equipment supply projects for a variety of Customers. The position is ...

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Project Assistant information

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What cities near Sidney, BC are hiring for Project Assistant jobs? Cities near Sidney, BC with the most Project Assistant job openings:
Project Assistant jobs near you

Project Coordinator

Flynn Group of Companies

Victoria, BC

CA$60K - CA$70K/yr

Full-time

Medical, Dental, Vision

Re-posted 21 days ago

Job description

At Flynn, it's not just a job, it's a career

Flynn Group of Companies is currently seeking a Project Coordinator to join our Victoria Branch (located at 6836 Kirkpatrick Crescent, Saanichton BC). Flynn is the Leading Building Envelope Commercial Contractor in North America, with 6000+ employees and 38 branches. This is an exceptional opportunity to join a growing organization that provides a People and Safety-focused Culture.

A Day In The Life
  • Work with the Site Supervisor & Project Management team in scheduling, coordinating and tracking deliveries
  • Attend hand off & autopsy meetings
  • Work with PM and Estimator to prepare a comprehensive material list for the project
  • Assist the PM in preparing takeoffs and estimates for change orders
  • Issue submittal packages, samples, bonds and insurances
  • Fill out warranties and send close out packages
  • Assist Project Managers throughout the lifecycle of the project (ie. forecasting, planning, analysis, etc)
  • Responsible for all product securement and invoice processing for the Production Department
  • Contacting and negotiating product prices with suppliers, while also staying current on all new products by participating in educational opportunities 
  • Establishing and maintaining relationships with suppliers, while also maintaining a data base of any past, present, or prospective suppliers 
  • Working with Projects Managers and Superintendents to order materials to site as needed   
  • Invoice Management, accurate and timely processing of invoices 
  • Keeps information accessible by sorting and filing documents appropriately 
What We Are Seeking
  • Minimum 2 years' experience in a purchasing, administrative or project coordinator role, preferably in the construction and/or manufacturing industry
  • Strong analytical thinking, planning and negotiation skills are required; attention detail
  • Excellent organizational and communication skills 
  • Advanced knowledge of MS office suit
  • Ability to work in a fast-paced environment and be a team player 
What We Offer
  • RRSP matching
  • Company events
  • Dental care
  • Extended health care
  • Vision care
  • On-site parking
$60,000 - $70,000 a year
#LI-AA1

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.
Disclosure: We use an AI-powered system to initially screen resumes.  However,  all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate's potential fit for a role they applied to.
This posting is for an existing vacancy within the organization.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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