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Project Assistant Jobs in Esquimalt, BC (NOW HIRING)

Flynn Group of Companies

Project Coordinator

Victoria, BC · On-site

CA$60K - CA$70K/yr

Fill out warranties and send close out packages * Assist Project Managers throughout the lifecycle of the project (ie. forecasting, planning, analysis, etc) * Responsible for all product securement ...

Farmer Construction

Project Coordinator

Victoria, BC · On-site

| PROJECT COORDINATOR Job summary This position is responsible for assisting the Project Manager and Superintendent with the management of assigned project(s) or portion thereof. Reporting to the ...

Wesco

Project Coordinator

Victoria, BC · On-site

Maintain action item tracking to ensure reply and action. * Assist with development, planning, and execution of meeting agendas and distributes materials. * Monitor project execution aspects to ...

Casman Inc

Project Accounting Coordinator

Victoria, BC · On-site

How You'll Contribute * Assist with project budgets, forecasts, cost tracking, cost allocations, and monthly project cost reporting. * Monitor project cost transactions and help ensure costs are ...

Bird Construction

Superintendent

Victoria, BC

Notify Equipment Management Team of requirements for project. * Assist with selection of trade subcontractors. * Conduct constructability reviews to bring value to the construction execution stage.

Bird Construction

Superintendent (ICI)

Victoria, BC

Notify Equipment Management Team of requirements for project. * Assist with selection of trade subcontractors. * Conduct constructability reviews to bring value to the construction execution stage.

Bird Construction

Project Manager

Victoria, BC · On-site +1

Pre-Construction Management * Assist with the development and maintenance of Master Project schedule with input from Project Superintendent and subcontractors using either MS Project or Primavera P6.

Flynn Group of Companies

Senior Project Manager

Victoria, BC · On-site

CA$85K - CA$100K/yr

The Project Manager works with an amazing team in our Commercial Roofing Division and supporting a ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

RESA Power

Project Manager

Victoria, BC · On-site

Position Summary The Project Manager is responsible for being an organized, service-orientated individual to manage standard product equipment supply projects for a variety of Customers. The position ...

Sense Engineering

Project Associate

Victoria, BC · On-site +1

$65K - $85K/yr

As a Project Associate, you'll play a vital part in delivering outstanding service and solutions to our clients. You'll be immersed in a collaborative environment and gain hands-on experience in a ...

Farmer Construction

Junior Estimator

Victoria, BC · On-site

Key Responsibilities - Assist the Project Manager in the initiation of all projects - Assist in the preparation of cost estimates for review for projects up to $3M - Assist in the preparation of ...

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Project Assistant information

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What job categories do people searching Project Assistant jobs in Esquimalt, BC look for?

The top searched job categories for Project Assistant jobs in Esquimalt, BC are:

What cities near Esquimalt, BC are hiring for Project Assistant jobs?

Cities near Esquimalt, BC with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Esquimalt, BC as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution.

Project Coordinator

Victoria, BC • On-site

Flynn Group of Companies
Construction • 1 - 5K employees
Learn more about Flynn Group of Companiesexternal

CA$60K - CA$70K/yr

Full-time

Medical, Dental, Vision

Re-posted 3 days ago

Job description

At Flynn, it's not just a job, it's a career

Flynn Group of Companies is currently seeking a Project Coordinator to join our Victoria Branch (located at 6836 Kirkpatrick Crescent, Saanichton BC). Flynn is the Leading Building Envelope Commercial Contractor in North America, with 6000+ employees and 38 branches. This is an exceptional opportunity to join a growing organization that provides a People and Safety-focused Culture.

A Day In The Life
  • Work with the Site Supervisor & Project Management team in scheduling, coordinating and tracking deliveries
  • Attend hand off & autopsy meetings
  • Work with PM and Estimator to prepare a comprehensive material list for the project
  • Assist the PM in preparing takeoffs and estimates for change orders
  • Issue submittal packages, samples, bonds and insurances
  • Fill out warranties and send close out packages
  • Assist Project Managers throughout the lifecycle of the project (ie. forecasting, planning, analysis, etc)
  • Responsible for all product securement and invoice processing for the Production Department
  • Contacting and negotiating product prices with suppliers, while also staying current on all new products by participating in educational opportunities 
  • Establishing and maintaining relationships with suppliers, while also maintaining a data base of any past, present, or prospective suppliers 
  • Working with Projects Managers and Superintendents to order materials to site as needed   
  • Invoice Management, accurate and timely processing of invoices 
  • Keeps information accessible by sorting and filing documents appropriately 
What We Are Seeking
  • Minimum 2 years' experience in a purchasing, administrative or project coordinator role, preferably in the construction and/or manufacturing industry
  • Strong analytical thinking, planning and negotiation skills are required; attention detail
  • Excellent organizational and communication skills 
  • Advanced knowledge of MS office suit
  • Ability to work in a fast-paced environment and be a team player 
What We Offer
  • RRSP matching
  • Company events
  • Dental care
  • Extended health care
  • Vision care
  • On-site parking
$60,000 - $70,000 a year
#LI-AA1

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.
Disclosure: We use an AI-powered system to initially screen resumes.  However,  all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate's potential fit for a role they applied to.
This posting is for an existing vacancy within the organization.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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