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Project Assistant Jobs in Grande Prairie, AB (NOW HIRING)

Canada West Land

Lead Land Analyst

Grande Prairie, AB · On-site

Managing all aspects of performance management through constructive coaching and mentorship Project Management Planning * Assist in defining project scope, schedule, budget, and identify risks and ...

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Project Assistant information

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What job categories do people searching Project Assistant jobs in Grande Prairie, AB look for? The top searched job categories for Project Assistant jobs in Grande Prairie, AB are:
What cities near Grande Prairie, AB are hiring for Project Assistant jobs? Cities near Grande Prairie, AB with the most Project Assistant job openings:
Project Assistant jobs near you

Project Controls & Job Cost Administrator

Roska DBO

Grande Prairie, AB

Full-time

Posted 11 days ago

Job description

We are searching for a local, driven, and responsible person to fill a full time Project Controls & Job Costing Administrator position in Grande Prairie, Alberta. You will be a key member of the team and support the day-to-day administrative, project control, payroll and accounting functions of the business.
CORE RESPONSIBILITIES:
Project Administration & Controls
  • Support Project Managers with project setup, administration, document control, and close-out activities.
  • Maintain project documentation including contracts, change orders, RFIs, purchase orders, and correspondence.
  • Track project schedules, milestones, deliverables, and project costs.
  • Assist with project reporting, cost tracking, and variance analysis.
  • Identify and resolve project documentation and cost discrepancies.
Payroll, Accounting & Purchasing
  • Review and reconcile employee timesheets, field tickets, and supporting documentation for payroll and job costing.
  • Support payroll administration and coordinate payroll information with Human Resources.
  • Assist with customer billing, accounts payable, account reconciliations, and labour cost allocations.
  • Prepare purchase orders and coordinate materials, vendors, subcontractors, and related documentation.
  • Verify supplier invoices and maintain accurate financial and purchasing records.
Operations Support
  • Support field personnel with administrative processes, payroll documentation, and project reporting.
  • Organize daily field reports and monitor outstanding documentation.
  • Assist with preparing estimates, proposals, and operational reports.
Compliance & General Administration
  • Maintain accurate electronic and physical project and payroll records.
  • Ensure compliance with company policies and applicable legislation.
  • Build positive working relationships with employees, clients, vendors, and subcontractors.
  • Support Health, Safety and Environment initiatives.
  • Perform other related duties as assigned.

COMPETENCIES:
  • Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
  • Excellent written and verbal communication skills.
  • Strong analytical and problem-solving abilities.
  • Exceptional attention to detail and accuracy.
  • Professional, dependable and self-motivated.
  • Demonstrates professionalism, integrity and the ability to maintain confidentiality.
  • Adaptable and able to thrive in a fast-paced environment.

QUALIFICATIONS:
  • Business Admin Diploma or Certificate (or equivalent experience) or combination of the following:
    • Accounting or bookkeeping diploma or certificate (or equivalent experience)
    • Certificate in MS Office Suite (or equivalent experience)
    • ERP training (or equivalent experience with Discovery, MS Navigator, Great Plains, SAP, JD Edwards or similar)
  • Minimum five (5) years of related administrative experience, preferably in construction, industrial services or project-based operations.
  • Payroll Compliance Practitioner (PCP) designation is considered an asset.
  • Intermediate to advanced proficiency with Microsoft Office, particularly Excel.
  • Must be legally entitled to work in Canada
We thank all applicants in advance for your interest in Roska DBO Inc., and this position, only those selected for an interview will be contacted.
Roska DBO Inc. is a customer-focused operations company with a 30+ year’s track record offering expertise in production and equipment solutions on well sites and facilities. Based in Grande Prairie, Alberta, with a network of locations, Roska serves all of western and northern Canada, plus selected U.S. and international markets, with a primary focus on the Alberta/ B.C. region.
In addition to fulfilling the contract operating needs of oil and gas producing, midstream and pipeline companies, Roska Designs, Builds and Operates well-site facilities, rents equipment and provides Production Testing and flowback services using a company-owned well testing fleet.  When you join the Roska Team, the sky is the limit!
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