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Project Assistant Jobs in Pennsylvania (NOW HIRING)

Pancoast Staffing Services, Inc.

Be Seen First

Project Support Assistant

Pittsburgh, PA · On-site

$22/hr

Support special projects as assigned * Prepare reports, spreadsheets, and correspondence * Assist staff with day-to-day office operations * Maintain confidentiality of company information ...

RK&K

Project Administrative Assistant

Philadelphia, PA · On-site

RK&K is seeking a dynamic and motivated Project Assistant to work from our Philadelphia, PA office. In this role, you will support ourTransportation Team leaders with various contract administration ...

The Pennsylvania State University

$15 - $19/hr

Assistants will work closely with the project manager and Biology faculty to develop and test the tutor before it is used in the classroom. Applicants must have completed the BIOL 161-164 sequence (B ...

The Pennsylvania State University

The Penn State Commonwealth Arboreta Network (CAN) requires the skills of a GIS Project Assistant to assemble/migrate data from Bartlett's Arborscope software into an ARCGIS searchable GIS dataset ...

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Project Assistant information

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$13

$21

$31

How much do project assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for project assistant in Pennsylvania is $21.60, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $24.33 per hour, depending on experience, location, and employer.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Pennsylvania?

The most popular types of Project jobs in Pennsylvania are:

What are popular job titles related to Project Assistant jobs in Pennsylvania?

For Project Assistant jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Project Assistant jobs in Pennsylvania look for?

The top searched job categories for Project Assistant jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Project Assistant jobs?

Cities in Pennsylvania with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $44,921 per year, or $21.6 per hour.

Project Management Assistant I

Johnson, Mirmiran & Thompson, Inc.

Buena Vista, PA

Full-time

Posted 4 days ago

Johnson, Mirmiran & Thompson rating

9.8

Company rating: 9.8 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

1st of 449 rated engineering

Job description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

Position Summary: This position will provide support to Project Managers, Senior Project Management Assistant and Project Management Assistant II throughout the project lifecycle (marketing, pre-contractual documents, contract agreement, budgeting, contract administration, invoicing, closeout/archive, etc.). Provide contractual, financial, and administrative support to multiple departments. Project management and financial assistance related to contractual management including preparation of redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, subconsultant agreements, and budgets. Understand each client’s contractual and financial requirements.                                                                                                                                                                                        Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities

  • Assist Project Managers, Senior Project Management Assistant and Project Management Assistant II in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients
  • Continuously track and monitor multiple contracts/projects and budgets
  • Work closely with Project Managers, Senior Project Management Assistant, Project Management Assistant II and Accounting & Finance Department to communicate the status of action items
  • Prepare and track subconsultant agreements and contract renewals
  • Update task tabulations spreadsheets and other contract/project performance tracking spreadsheets
  • Utilize Power BI project reports for contract and task performance and budget tracking
  • Edit, format and finalize specifications and reports for submission to clients. 

Nonessential Functions and Responsibilities

  • Create, edit and distribute conference/meeting notes
  • Organize and coordinate vendor lunch presentations
  • Conduct daily tracking of project deliverables to ensure timely processing
  • Perform other related duties as assigned

Required Skills
Required Experience
  • High School Diploma
  • 2 - 4 years of related experience
  • Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)
  • Proficient written and verbal communication skills
  • Excellent organizational and time management skills
  • Attention to detail and efficiency
  • Diligence and strong work ethic
  • Ability to multitask and perform well in a fast-paced environment
  • Ability to follow directions
  • Good team player

Qualifications Preferred

  • Associate’s Degree or Bachelor’s Degree in Business Administration, Business Management or a related field

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment. 

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

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