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Project Administrative Assistant Jobs in Schofield, WI

Bassett Mechanical

Project Coordinator

Wausau, WI · On-site

Position Purpose Act as administrative support to the project management staff to facilitate and ... Complete and submit material requisition requests and assist with material return process/paperwork.

Socket.dev

Project Coordinator - Plumbing*

Rothschild, WI · On-site

$60 - $90/hr

... with administrative staff, designers, project managers, shop and field staff. * Assist in the process of releasing the completed project to the full satisfaction of the client and resolve any job ...

New

Hooper

Project Coordinator - Plumbing*

Rothschild, WI · On-site

... with administrative staff, designers, project managers, shop and field staff. * Assist in the process of releasing the completed project to the full satisfaction of the client and resolve any job ...

J.H. Findorff & Son Inc.

Project Engineer Co-op

Wausau, WI · On-site

$74K - $94K/yr

You'll work alongside experienced professionals while building foundational technical, administrative, and leadership skills. * Support Project Teams : Assist with RFIs, submittals, document control ...

The Dirks Group

Accounting Assistant

Wausau, WI · On-site

$21 - $27.25/hr

Office & Administrative Support * Purchase office supplies, inventory, and stock to maintain a ... Participate in special projects and initiatives that support company goals and operational ...

The Dirks Group

Accounting Assistant

Wausau, WI · On-site

$21 - $27.25/hr

Office & Administrative Support * Purchase office supplies, inventory, and stock to maintain a ... Participate in special projects and initiatives that support company goals and operational ...

The Dirks Group

Accounting Assistant

Wausau, WI · On-site

$21 - $27.25/hr

Office & Administrative Support * Purchase office supplies, inventory, and stock to maintain a ... Participate in special projects and initiatives that support company goals and operational ...

J.H. Findorff and Son, Inc.

Project Engineer Co-op

Wausau, WI · On-site

$74K - $94K/yr

You'll work alongside experienced professionals while building foundational technical, administrative, and leadership skills. * Support Project Teams : Assist with RFIs, submittals, document control ...

Cascade Drilling, LP

Mechanic

Schofield, WI

$26 - $30/hr

Document exceptions and forward to the Administrative Assistant to enter in the computer * Use ... Complete other duties and projects as assigned JOB REQUIREMENTS AND QUALIFICATIONS * CDL A a plus

Cascade Drilling, LP

Mechanic

Schofield, WI · On-site

$26 - $30/hr

Document exceptions and forward to the Administrative Assistant to enter in the computer * Use ... Complete other duties and projects as assigned JOB REQUIREMENTS AND QUALIFICATIONS * CDL A a plus

Cascade Drilling, LP

Mechanic

Schofield, WI

$26 - $30/hr

Document exceptions and forward to the Administrative Assistant to enter in the computer * Use ... Complete other duties and projects as assigned JOB REQUIREMENTS AND QUALIFICATIONS * CDL A a plus

Cascade Drilling, LP

Mechanic

Schofield, WI

Document exceptions and forward to the Administrative Assistant to enter in the computer * Use ... Complete other duties and projects as assigned JOB REQUIREMENTS AND QUALIFICATIONS * CDL A a plus

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Project Administrative Assistant information

See Schofield, WI salary details

$13

$23

$35

How much do project administrative assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for project administrative assistant in Schofield, WI is $23.57, according to ZipRecruiter salary data. Most workers in this role earn between $19.18 and $26.83 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What job categories do people searching Project Administrative Assistant jobs in Schofield, WI look for?

The top searched job categories for Project Administrative Assistant jobs in Schofield, WI are:

What cities near Schofield, WI are hiring for Project Administrative Assistant jobs?

Cities near Schofield, WI with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Schofield, WI as of August 2026, with employment types broken down into 89% Full Time, 6% Part Time, 4% Contract, and 1% Nights. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $49,016 per year, or $23.6 per hour.

Project Coordinator

Bassett Mechanical

Wausau, WI • On-site

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Bassett Mechanical rating

8.7

Company rating: 8.7 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

28th of 283 rated repair and maintenance companies

Job description

Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration, HVAC, plumbing, metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Team, you'll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment you're hired, to the day you retire, you're a part of our Bassett Mechanical Team. 

Position Purpose

Act as administrative support to the project management staff to facilitate and coordinate all paperwork and related administrative items.

Position Responsibilities

  • Create and distribute closeout manuals, includes procuring internal & external closeout materials as well as box app use.
  • Create foremen and project start up manuals.
  • Coordinate and finalize warranty resolution and open warranty consideration in MC.
  • Coordinate and finalize QAF (Quality Action Form) resolution.
  • HVAC Controls project support (Balancing reports, Kohler reports, job numbers, etc)
  • Secondary Responsibilities:
    • Create, distribute, and ensure compliance of subcontracts as requested by project managers.
    • Coordinate and complete all necessary ISO paperwork required for each project, upon request from Project Manager.
    • Work closely with the Project Managers to monitor all financial reports for any inconsistencies and collaborate with PM for any adjustments to be made.
    • Implement spreadsheets or other related materials for labor tracking on projects as needed and follow up with foreman/project manager to keep up-to-date and accurate information.
    • Update project manager schedule on a weekly basis.
    • Research & obtain paperwork associated with acquiring permits, registrations, etc. and provide it to the project manager.
    • Assist others in department with metrics, bid summaries and spreadsheets as needed related to projects, lean events, department goals, etc.
    • Develop, review, update and add work instructions and forms to Sharepoint.
    • General administrative duties including running reports, typing, maintaining reports/documents, copying, ordering materials and/or supplies, creating documents/spreadsheets, scheduling internal meetings and registering employees for seminars/training, etc.
    • Coordinate project schedules as needed using MS Project or similar software product.
    • Type up and distribute submittals and transmittals for jobs, as necessary.
    • Complete bid forms, customer proposals, and new customer safety forms and pre-qualifiers.
    • Complete and submit material requisition requests and assist with material return process/paperwork.
  • Periodically cover the front desk during absences (one of a handful of positions on a rotating schedule for this purpose).
  • Support and maintain a safe and Lean working environment.
  • Other duties as assigned.

Summary of Skills, Knowledge and Abilities

  • Education & Experience: High school diploma or equivalent required. Associates or Bachelor's degree preferred. 
  • 0 – 6 years of experience in a related role.
  • Background in a mechanical contracting environment with knowledge of the industry and applicable terminology.
  • Excellent organizational skills with proven ability to handle multiple tasks efficiently.
  • Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Identifies and resolves problems in a timely manner.
  • Able to gather and analyze information skillfully.
  • Strong communication skills, both verbal and written.
  • Excellent customer service skills, with both internal and external customers.
  • Highly proficient in Microsoft Word, Excel, Outlook, Project, and Adobe Acrobat.
  • Working knowledge of Microsoft PowerPoint and Vision.
  • Previous experience in construction is preferred but not required.
  • Position may require ability to access job sites, including climbing, crawling, and kneeling.
  • Typing speed of 50 – 60 wpm

Direct Reports

  • None
Employment Type: FULL_TIME

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