Project Administrative Assistant Jobs in Rockingham, NC

Job Responsibilities The Assistant Vice President of Finance serves as the institution's Chief Financial Officer overseeing all financial operations, including budgeting, forecasting, cash management, procurement, student financial awards, and audit compliance. Responsible for ensuring the institution's financial integrity, sustainability, and compliance through effective budgeting, forecasting, resource allocation, cash and risk management, financial reporting, and audit oversight. This position advises the President, leadership, and Area Commission on financial matters and strategic initiatives that support the College's mission, goals, and long-term success while ensuring compliance with federal, state, and institutional regulations.

Job Functions of the Assistant Vice President of Finance include: Strategic Leadership and Executive Oversight - Serves as the Chief Financial Officer providing executive leadership for Fiscal Affairs (including Procurement, Accounting, AP/AR, Student Accounts, Grants, Capital Projects/Construction Management, and the online bookstore) and Financial Aid. Ensures all reporting divisions and outsourced functions are properly trained and aligned with college objectives, regulatory requirements, and best practices. Fosters a unified, service-oriented culture across all responsible divisions and contracts, emphasizing exceptional service to college departments, students, and external partners.

Advises the President, leadership, and Area Commissioners to implement strategic initiatives that ensure the institution's financial health. Financial Budgeting and Stewardship - Leads the development of the institution's long-term financial forecast and cost projections, ensuring strategic alignment and sustainability. Guides institutional resource allocation, financial modeling, and forecasting to ensure efficient use of resources in alignment with institutional priorities.

Directs the annual operating and capital budget preparation process, ensuring the collection and analysis of accurate data to inform budget decisions. Oversees the annual budget planning cycle, including the synthesis of stakeholder input and the preparation of comprehensive budget reports for leadership and the Area Commissioners. Advises leadership on budgetary adjustments based on changing financial conditions and objectives.

Monitors the college's financial performance and provides recommendations for adjustments and improvements. Cash and Risk Management - Maintains executive oversight of a 52-week rolling cash flow forecast to ensure sufficient liquidity for operations and strategic initiatives. Ensures all billing processes are completed accurately, timely, and on a consistent cyclical schedule to support effective financial operations and cash flow management.

Oversees debt collection processes, including liaison with the South Carolina Setoff Debt Program and external collection agencies. Ensures the timely and accurate drawdown and reimbursement of all grant monies, verifying strict compliance with grantor guidelines. Oversees the development and implementation of comprehensive financial and operational risk mitigation strategies, including property, liability, and other essential insurance coverage, to ensure institutional stability and asset protection.

Oversees the processing and management of all insurance claims, ensuring timely and accurate resolution. Audit, Reporting, and Compliance - Provides executive supervision of the college's annual financial and single audits, ensuring all required documentation is prepared and submitted in a timely manner. Directs and personally oversees the development and implementation of policies and procedures to address audit findings and ensure compliance with federal, state, and institutional regulations.

Reviews and approves executive-level monthly, quarterly, and annual financial reports, ensuring compliance with all reporting requirements. Oversees coordination with the Foundation and other departments to ensure proper financial reporting and compliance with all relevant standards. Performs other duties as assigned.

Minimum and Additional Requirements A master's degree plus five (5) years of progressively responsible related work experience. Must have a valid driver's license. Knowledge of principles and procedures pertaining to higher education.

Knowledge of practices related to grant funding from state and federal sources. Knowledge of the institution's mission, policies and operations. Knowledge of administrative and business management principles, practices and procedures.

Knowledge of state and federal laws, rules and regulations pertaining to the administrative/business management activities of the organization. Knowledge of governmental fiscal policies, practices and procedures. Ability to plan, organize and direct administrative and support activities and staff.

Ability to formulate and implement administrative policies and procedures. Ability to establish and maintain effective working relationships. Ability to communicate effectively.

Preferred Qualifications Daily decision making with minimal supervision is required of this position. Duties are performed with independence and discretion. Additional Comments Work is performed primarily in a standard office environment and requires prolonged periods of sitting and standing.

The position also involves occasional walking, reaching, bending, squatting, twisting, and carrying materials. The employee must be able to lift and move items weighing up to 25 pounds. Regular in-state travel and occasional out-of-state and overnight travel are required to attend meetings, training sessions, conferences, and other college-related events.

Benefits Northeastern Technical College (NETC) offers exceptional benefits packages for positions that include: Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children Attractive leave policy in addition to most State Holidays Work/Life Balance Work Schedule: The college operating hours (open to the public) are Monday-Thursday, 8:00 AM-5:00 PM. Employees are offered one flexible work schedule option. All schedules consist of three full days and one shorter day, which totals 37.5 hours per week

State Retirement Plan and Deferred Compensation Programs Professional Development opportunities NETC is a qualified employer for Public Service Loan Forgiveness (PSLF) program. The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time at NETC. To qualify for PSLF, you must: be employed by a U.S

federal, state, local, or tribal government or not-for-profit organization (federal service includes U.S. military service) work full-time for that agency or organization have Direct Loans (or consolidate other federal student loans into a Direct Loan) repay your loans under an income-driven repayment plan* make 120 qualifying payments.