Project Administator Jobs in Santa Rosa, CA (NOW HIRING)

CONSTRUCTION PROJECT MANAGER

Pay Range: $125,000-135,000/year DOE

What We Do
Come be part of the affordable, homeownership movement! Join us and make an impact on people's lives! Habitat for Humanity Greater San Francisco believes in the power of homeownership to create generational impact. To this end, we build homes for first-time homeowners and sustain homeownership by helping homeowners retain their home as an asset for generations to come.

Your Impact
The Construction Project Manager leads the procurement, budgeting, scheduling, and execution of Habitat Greater San Francisco's new construction and acquisition-rehabilitation projects. This role is responsible for ensuring projects are delivered safely, on schedule, within budget, and in alignment with Habitat's quality standards and mission.

The Project Manager serves as the primary liaison between Habitat's Construction, Real Estate Development, Finance, Homeowner Services, and Executive teams, while coordinating the work of subcontractors, field staff, volunteers, consultants, vendors, and future homeowners. The Project Manager provides regular project updates to organizational leadership and stakeholders and conducts routine site visits to monitor progress, quality, safety, and schedule performance.The ideal candidate has experience managing multifamily residential construction projects from preconstruction through closeout, possesses strong financial and organizational skills, and excels at building productive relationships across diverse stakeholder groups. This position reports to the Senior Director of Construction and directly supervises Superintendents.

Our Core Values
At HGSF, our work is grounded in the belief that affordable homeownership transforms lives and strengthens communities. Our Core Values shape how we show up—for our homeowners, our partners, and each other—and we seek team members who consistently embody these values in their daily work. We don't just put these on a poster. We hire, evaluate, and grow our team based on them. If these resonate with how you work, we want to hear from you!

• Problem Solver – You bring a can-do mindset, stay adaptable in changing circumstances, and proactively find creative, pragmatic solutions.
• Humbly Confident – You know your strengths, are open to learning from others, model grace and humility, and express gratitude for your team and HGSF's mission.
• Accountable – You finish what you start, communicate clearly, and take responsibility for outcomes.
• Relationship Builder – You work well across teams, build trust through consistency, and engage others with thoughtfulness, collaboration, and care.

Primary Responsibilities
Construction Management (80%)

Preconstruction

• Review project designs during predevelopment to ensure alignment with Habitat standards, constructability requirements, project budgets, and schedule objectives.
• Develop preliminary construction budgets, project schedules, procurement plans, and risk assessments.
• Prepare bid packages, scopes of work, requests for proposals (RFPs), and other procurement documents.
• Lead subcontractor and vendor solicitation efforts through Procore and evaluate bids for completeness, competitiveness, and scope alignment.
• Project Controls and Delivery
• Develop, maintain, and manage detailed project budgets, schedules, and forecasting tools throughout the project lifecycle.
• Collaborate with Superintendents and subcontractors to create and maintain critical path schedules and short-term look-ahead schedules.
• Monitor project performance and proactively identify and resolve cost, schedule, quality, and coordination issues.
• Conduct regular site visits to review construction progress, verify quality standards, and ensure compliance with safety requirements.
• Manage procurement activities, including materials purchasing, vendor coordination, and opportunities to leverage donated materials and services.
• Coordinate sustainability requirements and certifications with project consultants and field teams.

Contract Administration

• Prepare, negotiate, and administer subcontract agreements, purchase orders, change orders, and other construction contracts.
• Maintain buyout logs, commitment tracking, contingency management, and contract compliance documentation.
• Review and approve monthly invoices, applications for payment, and subcontractor billings.
• Manage the monthly draw process, including budget updates through Procore, supporting documentation, retention tracking, and final closeout submissions.

Project Documentation and Closeout

• Manage project documentation within Procore, ensuring timely and accurate processing of RFIs, submittals, meeting minutes, schedules, and project records.
• Develop and maintain tracking logs for RFIs, submittals, permits, inspections, and project closeout activities.
• Coordinate permit acquisition and regulatory approvals with local jurisdictions and building departments.
• Prepare homeowner and homeowners association turnover materials, including warranty documentation, maintenance manuals, and project closeout packages.
• Ensure timely completion of all project closeout requirements with subcontractors, suppliers, consultants, and public agencies.
• The Project Manager typically oversees one project in preconstruction and one active construction project simultaneously.

Leadership and Organizational Support (15%)

• Supervise and support Superintendents and field staff through coaching, mentorship, performance management, and professional development.
• Provide regular project reporting to organizational leadership, funders, partners, and other stakeholders.
• Foster strong collaboration between field and office teams to support efficient project delivery and clear communication.
• Contribute to departmental planning, process improvement initiatives, and organizational strategy.
• Represent Habitat professionally with public agencies, consultants, subcontractors, vendors, community partners, and homeowners.

Other Duties as Assigned (5%)

• Other duties as assigned

Minimum Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture, or a related field; equivalent professional experience may be substituted.
• Minimum of five (5) years of progressively responsible experience managing residential or multifamily construction projects.
• Demonstrated experience developing, managing, and forecasting complex construction budgets and schedules.
• Strong understanding of multifamily residential construction methods, sequencing, building systems, and project delivery processes.
• Ability to read, interpret, and coordinate construction drawings, specifications, contracts, and consultant documents.
• Proficiency with construction management and scheduling software, including Procore, Microsoft Project, and Microsoft Excel.
• Excellent written and verbal communication skills, with the ability to effectively engage diverse audiences.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple projects and competing priorities in a fast-paced environment.
• Demonstrated success building collaborative relationships with public agencies, consultants, subcontractors, vendors, and internal stakeholders.
• Valid California driver's license and ability to travel regularly to project sites throughout Habitat Greater San Francisco's service area.
• Must be able to pass background check (In accordance with state and county law: convictions do not necessarily rule out employment, it depends on the nature and severity of the conviction and is evaluated on a case by case basis, check is conducted on last 7 years only.)

Preferred Qualifications

• Experience managing affordable housing, nonprofit, or mission-driven development projects.
• Experience with publicly funded housing developments and related compliance requirements.
• Project Management Professional (PMP), Certified Construction Manager (CCM), or similar professional certification.
• Experience supervising construction field staff and multidisciplinary project teams.
• Commitment to Habitat for Humanity's mission and a passion for expanding access to affordable homeownership.

Work Environment
This role works in a professional office setting on construction sites. Work on site is outdoors with conditions that occasionally include inclement weather, heat, and humidity. Noise level will be loud at times. Work on heights required. Ability to travel to jobsites in our service region is required. (Marin, San Francisco, and San Mateo Counties)

Physical Demands
This role is largely sedentary, however work on construction sites require the following: Must be able to move objects and use abdominal and lower back muscles to provide support over time without fatigue. Movement and use of limbs. This position requires good manual dexterity, coordination and stamina, and the ability to lift and carry at least 50 pounds, go up and down stairs, ladders. Must be able to frequently communicate in English (verbal), including hazard communication. Must be able to recognize and respond to potential hazards based on both visual and auditory warnings systems.

Benefits
Compensation for this role is competitive, DOE. This full-time position offers medical, dental and vision insurance, life insurance, long-term disability, employee assistance program (EAP), Flex Savings Account (FSA), Health Spending Account (HSA) 403(b) retirement account with a company match up to 5% (based on tenure), commuter benefits, tuition/education reimbursement, 20 paid vacation days, 3 front-loaded sick days (accrue up to 80 hours per year), and 13 paid holidays

EEO: Habitat Greater San Francisco is an equal opportunity employer. Habitat Greater San Francisco strives to reflect the diverse community it serves. Applicants who contribute to this diversity are strongly encouraged to apply. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
Habitat GSF receives federal funds through Self-Help Homeownership Opportunity Program (SHOP) and is required by federal law, to the greatest extent possible, to provide job training and employment opportunities to Section 3 residents. *Section 3 residents are defined as public housing residents or low-income persons who live in metropolitan area or non-metropolitan counties where HUD-assisted projects are located.